Pottsville School District

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Oct 31, 2017

Bid Deadline : Thursday, Dec 14, 2017

Questions Due By : Monday, Nov 13, 2017

Applicant Address : Pottsville, AR 72858

IFCB ID : 180003006

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

Services and Equipment Requested :

UPDATE: 11/27/17 1:47PM-The bid deadline has been extended to 12/14/17.

Local Phone Service including 2 PRI circuits – Approx. 17 analog/POTS lines and 120 DID lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

Long Distance – Approx. 183 lines

Project Narrative

Network overhaul for the Junior High School.

MANDATORY SITE VISIT

Vendors wishing to submit bids for category 2 projects must attend one of two mandatory site visits. The first one is November 6th, 2017 and the second one is November 13th, 2017. Both meetings will be begin at 1:00pm. Vendors are to meet at 250 Apache Dr. Pottsville, AR, 72858. Bids from vendors who did not attend either of the site visits will be disqualified.

Cabling Project A

Type of Equipment	School Name	Possible Range of Quantities	Preferred Make/Manufacturer
Cabling	Jr. HS	325-375	No Preference

Switches Project B

Type of Equipment	School Name	Possible Range of Quantities	Preferred Make/Manufacturer
Switches	Jr. HS	7-10	HP or functional equivalent

UPS Project C

Type of Equipment	School Name	Possible Range of Quantities	Preferred Make/Manufacturer
UPS/Battery Backup	Jr. HS	3-4	No Preference

Wireless Project D

Type of Equipment	School Name	Possible Range of Quantities	Preferred Make/Manufacturer
Wireless Access Points	Jr. HS	30-40	Aruba IAP-225 or functional equivalent

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2018C2BiddingInstructions38.docx
PottsvilleC2COVERPAGE81.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

For the switch: 1. Does the customer require 24 or 48 ports? 2. For uplink ports do they require 4 x 1G or 2 x 10G uplink ports? Modular or fixed? 3. Do they require POE? If so do they require full POE (30W)? 4. Does the customer require LAN Base (no routing), IP Base (basic routing), or IP Services (advanced routing) capabilities? 5. Does the customer require stacking capabilities? Modular or fixed? 6. Do they require redundant power supply?

Answer:
1. 48 ports

2. 2x 10G uplinks doesn't matter on fixed or mod.

3. yes, POE+

4. ip based routing

5. stacking not required

6. redundant PSU not required.

1) please provide a list of devices being plugged in or total wattage workload? 2) Desired runtime in the event of a power outage? 3) Is there a backup generator on site that will be kicking on during an outage? 4) Do you need remote management? Do you need a room environmental sensor?

Answer:
1. 3000VA units

2. 20 mins

3. no

4. no

1. How many watts or VA are needed? 2. Rack or Tower configuration? 3. How many outlets needed? 4. Do you require any environmental monitoring? 5. Is there a specific brand/model number that you are currently using? 6. Are these replacing old UPS's or is this in addition to what you currently have?

Answer:
1. ~3000VA

2. Rack

3. ~12

4. environmental monitoring is encourage (please quote on a separate line item as this will not be an E-rate eligible item)

5.n/a

6. replacing old APC 2200XL

is installation needed

Answer:
Yes

Are controllers and Connectors needed?

Answer:
no we need aruba instant (or functional equivalent) for wireless

is installation required?

Answer:
Yes

Cable Qualifying Questions for Quoting: 1. Type (Fiber or Cat5/Cat6) 2. Connector on each end ( example: LC/LC) 3. Single mode or Multi-Mode 4. Length (Meters or feet) 5. Color (any special request, otherwise will be industry standard color) 6. Booted or non-booted (for Cat5 and Cat6 only)

Answer:
1. cat6

2. rj-45

3. na

4. 10 ft

5. standed color

6. non-booted

Approximate square footage location (WLAN Site Survey) Installation hours: (8-5PM or after 5) Weekend Attach BOM Media device connection for Display? Technology space: ex: wireless, digital signage Mounting height: (Display/Speakers/APs/Projector) Wall Type: (Sheetrock, Concrete, Brick, etc..) Ceiling Type: (Drop Ceiling, Sheetrock, concrete) Ceiling Height: Is there a lift onsite if one required? Estimated date of installation: Brief Description of work to be performed: IT staff to test any connectivity? Union Labor Required? Please list an overview of programming/ configuration required:

Answer:
WLAN and cabling information isn't available at the moment but our last walk-through on November 13 at 1 PM will allow you to get those answers.

installation hours 8-5pm.

a lift is not required.

estimated date of installation: around August 15 or before school starts.

description of work: hanging access points from 8 foot drop-down ceiling.

vendor to test all connections.

Labor union is not required.

programming or configuration is not required.

The 470 requests 2 - 23 channel PRIâ€™s. could you provide the need the demarc address of each PRI. It also requests 17 POTs lines. Could you provide the 911 addresses of each location that needs POTs lines.

Answer:
Demarc for PRIs:

500 Apache Drive

Pottsville AR 72858

250 Apache Drive

Pottsville AR 72858

911 addresses for POT lines:

976 Pine Ridge Road

Pottsville AR 72858

500 Apache Drive

Pottsville AR 72858

250 Apache Drive

Pottsville AR 72858

6926 State Route 247

Pottsville AR 72858

87 South B St

Pottsville AR 72858

Do you plan to use local or cloud based network management for the wireless access points? Thanks!

Answer:
local management

Question deadline has been reached.