All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Terral School District 3
IFCB Posted : Dec 1, 2017
Bid Deadline : Friday, Dec 29, 2017

Questions Due By : Thursday, Dec 14, 2017
Applicant Address : Terral, OK 73569
IFCB ID : 180006803

IFCB Requirements :
·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
 
·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
 
·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.
 
·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.
 
·         DISQUALIFICATION FACTOR INTERNET: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).
 
·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
·         DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
·         DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified. 

Services and Equipment Requested :
Local Phone Service – Approx. 3 lines.  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.
 
Long Distance – Approx. 3 lines
Internet Access – Minimum 50Mb bandwidth, maximum 500Mb bandwidth. Applicant is specifically requesting bids for 100 Mb, 150 Mb and 200 Mb bandwidths.  The terminating address for this circuit is 340 Apache Avenue, Terral, OK 73569; (580) 437.  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request.  If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. 


NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.

 
DISQUALIFICATION FACTOR INTERNET: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).
 
INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
 
 
INTERNAL CONNECTIONS
 
PROJECT NARRATIVE
 
We are trying to increase the wireless speed in the elementary building by replacing an outdated hub/switch.  We also want a stronger wireless internet signal in the school auditorium.  The district will need installation and configuration of newly installed access point in auditorium.  Pulling and terminating new fiber line between auditorium and east building.  Pulling and terminating Cat6 lines to desired access point location.  Installation and configuration of websmart 48-port switch, including removing the replaced switches from rack and cleaning up unnecessary cabling. 
 
VOLUNTARY SITE VISIT
 
Vendors wishing to bid on internal connections can attend a voluntary site visit one day December 8th, or December 14th.  Both site visits will begin after 12:30pm. Vendors will meet at 340 Apache Ave. Terral, OK 73569.
 
 
Type of Equipment
School Name
Specific Quantity
 
Preferred Make/Manufacturer
Antennas, Connectors and Related Components
Terral Elementary
4
SC Square connectors or functional equivalent
Antennas, Connectors and Related Components
Terral Elementary
2
Gigabit fiber media converters or functional equivalent
Antennas, Connectors and Related Components
Terral Elementary
1
Faceplate or functional equivalent
Antennas, Connectors and Related Components
Terral Elementary
1
Single gang wallbox or functional equivalent
Antennas, Connectors and Related Components
Terral Elementary
1
Cat6 punchdown jack or functional equivalent
Antennas, Connectors and Related Components
Terral Elementary
20
Cat5 crimp on ends or functional equivalent
Cabling
Terral Elementary
200
Outdoor loose tube fiber cable or functional equivalent
Cabling
Terral Elementary
100
Cat6 cable or functional equivalent
Cabling
Terral Elementary
1 (3/4 x ½ inch) 8ft.
Raceway cable or functional equivalent
Switches
Terral Elementary
1
Websmart 48-port managed switch or functional equivalent
Wireless Access Points
Terral Elementary
1
Aruba WAP or functional equivalent
Wireless Access Points
Terral Elementary
1
Power Over Ethernet injector or functional equivalent
 
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
 
 
 
 
BASIC MAINTENANCE OF INTERNAL CONNECTIONS
 
Type of Equipment
School Name
Specific Quantity
 
Preferred Make/Manufacturer
Switches
Terral Elementary
1
D-Link SmartPro DGS-1500-52 Ethernet Switch
Wireless Access Points
Terral Elementary
2
Aruba IAP-205-US Gigabit Access Point
Antennas, Connectors and Related Components
Terral Elementary
2
Aruba AP POE adapter-Gigabit PD-3501G-AC
 
 
DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.
    

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2018C2BiddingInstructions2262.docx
TerralC2COVERPAGE64.pdf

Questions Received with Applicant Answers   ( Ask Questions? )