Preston School District

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Nov 28, 2017

Bid Deadline : Friday, Jan 5, 2018

Questions Due By : Tuesday, Dec 12, 2017

Applicant Address : Preston, OK 74456

IFCB ID : 180006216

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

· DISQUALIFICATION FACTOR INTERNET/WAN: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

· INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

Services and Equipment Requested :

UPDATE: 12/14/17 2:47PM- The bid deadline has been extended to 1/5/18.

Internet Access – Minimum 100Mb bandwidth, maximum 5Gb bandwidth. Applicant is specifically requesting bids for 100 Mb, 200Mb, and 300 Mb bandwidths. If your Internet bid includes firewall services in your standard pricing, please include it. The terminating address for this circuit is 10165 Pringey Avenue, Preston, OK 74456; (918) 756. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

NOTE: Applicant will accept any technologies bid. It is our intention to meet all OUSF Fair and Open Competitive Bidding requirements. If you are a NECA/tariffed company, bids for your tariffed rates are allowed. If any of the specified bandwidth speeds are not a tariffed/NECA rate, please bid the closest rate you have available, within the limits of the bandwidth range specified on the 470.

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

DISQUALIFICATION FACTOR INTERNET: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

WAN Connection- 1 x 1GB, from 10061 Old Highway 75, Preston, OK 74456; to 10165 Pringey Ave. Preston, OK 74456. District would also like bids for 2Gb, and 3Gb bandwidths.

DISQUALIFICATION FACTOR WAN: Bidders who are not eligible to provide OUSF support will be disqualified. By placing a bid for these services the bidder agrees to file the completed OUSF affidavit within 90 days of the start of service (applicant agrees to complete their portion in a timely fashion after the request for completion by the winning bidder).

INTERNAL CONNECTIONS

VOLUNTARY SITE VISIT

Vendors wishing to bid on internal connections can attend a voluntary site visit one day December 5th, or December 12th from 8am-1pm. Vendors will meet at the Middle School Building located at 10165 Pringey Ave. Preston, OK 74456. Ask for Cassie Jones at the front office.

Type of Equipment	School Name	Specific Quantity	Preferred Make/Manufacturer
Firewall Service and Components	New Gym	1	No Preference
Racks	New Gym	1	No Preference
Wireless Access Points	New Gym	6	No Preference

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2018C2BiddingInstructions2484.docx
PrestonC2COVERPAGE.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

WAP Questions: 1. If there is an existing infrastructure, is this in addition to it or replacement? 2. If additional, what is the current infrastructure? 3. If replacement or new, how many users will there be per Access Point? 4. Is there PoE available for the new Access Points? Rack Questions: 1. Two post or four post racks? 2. If four post, does it need to have sides? 3. What is the desire Rack Height? 4. Is there cable management requested? 5. Is there an example part number(s) that could be given?

Answer:
WAP Questions: 1. If there is an existing infrastructure, is this in addition to it or replacement?

This is in addition to current infrastructure

2. If additional, what is the current infrastructure?

Mulit-VLAN infrastucture with existing wireless

3. If replacement or new, how many users will there be per Access Point?

20-25

4. Is there PoE for the new Access Points?

Yes

Rack Questions: 1. Two post or four post racks? 2. If four post, does it need to have sides? 3. What is the desire Rack Height? 4. Is there cable management requested? 5. Is there an example part number(s) that could be given?

Upon further review a wall mount would be more than sufficient. The switch (24 port - Full PoE - 10G) has already been purchased will be used in this install.

Please include cable management.

(1) Will the district be providing the equipment for both ends of the WAN Data Circuit? (2) If the Service Provider will be responsible for the equipment - will the WAN Data circuit be routed or bridged?

Answer:

Question: (1) Will the district be providing the equipment for both ends of the WAN Data Circuit? Yes

(2) If the Service Provider will be responsible for the equipment - will the WAN Data circuit be routed or bridged? N/A

1. If there is an existing infrastructure, is this in addition to it or replacement? 2. If additional, what is the current infrastructure? 3. If replacement or new, how many users will there be per Access Point? 4. Is there PoE available for the new Access Points?

Answer:
WAP Questions: 1. If there is an existing infrastructure, is this in addition to it or replacement?

This is in addition to current infrastructure

2. If additional, what is the current infrastructure?

Mulit-VLAN infrastucture with existing wireless

3. If replacement or new, how many users will there be per Access Point?

20-25

4. Is there PoE for the new Access Points?

Yes

1.How many peak simultaneous users with an Internet connected device (wired or via Wi-Fi) will be behind the firewall? 2.We see the request for six access points. How many maximum devices will be connected to each access point? 3.We see a wide range of requested Internet speeds. As our appliances are sized based on ISP throughput, which different ISP throughput options would you like to see (1Gbps, 5Gbps, etc.)? 4.How many 10Gbps fiber ports are required? 5.How many 1Gbps fiber ports are required? 6.How many 1Gbps copper ports are required? 7.Is 802.11ac wave2 a requirement for the access points? 8.Are the six Access Points for internal use? 9.Has the school been hit with zero day ransomware such as CryptoLocker and WannaCry and any other variant? 10.Would you like to see an enhanced security option for integrated endpoint protection for Windows, OSX and Linux machines and sandboxing technology to protect against zero-day ransomware to supplement the traditional signature based technology used on your endpoint ?

Answer:
Question: 1.How many peak simultaneous users with an Internet connected device (wired or via Wi-Fi) will be behind the firewall? 200

2.We see the request for six access points. How many maximum devices will be connected to each access point? 36

3.We see a wide range of requested Internet speeds. As our appliances are sized based on ISP throughput, which different ISP throughput options would you like to see (1Gbps, 5Gbps, etc.)? 10G

4.How many 10Gbps fiber ports are required? 2

5.How many 1Gbps fiber ports are required? 0

6.How many 1Gbps copper ports are required? 0

7.Is 802.11ac wave2 a requirement for the access points? No

8.Are the six Access Points for internal use? yes

9.Has the school been hit with zero day ransomware such as CryptoLocker and WannaCry and any other variant? no

10.Would you like to see an enhanced security option for integrated endpoint protection for Windows, OSX and Linux machines and sandboxing technology to protect against zero-day ransomware to supplement the traditional signature based technology used on your endpoint? no

Will the District be installing the Hardware or will the Vendor?

Answer:
The vendor will be installing hardware.

Question deadline has been reached.