Lebanon School District R3

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Nov 20, 2017

Bid Deadline : Wednesday, Jan 3, 2018

Questions Due By : Tuesday, Dec 5, 2017

Applicant Address : Lebanon, MO 65536

IFCB ID : 180005337

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

· INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

· DISQUALIFICATION FACTOR MIBS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

· DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

Services and Equipment Requested :

UPDATE 12/14/17 1:08PM- The bid deadline has been extended until 1/3/18.

UPDATE 12/6/17: Q&As from the walkthrough have been added as an attachment

WAN Connections- daisy chained; The starting point is 777 Brice, and then to 500 N Adams Ave, 301 Hoover, 901 Maple Lane, 695 Millcreek Road, 1200 Clark Ave, 1310 East Route 66, 1015 N Jefferson, 757 Brice, and then back to 777 Brice. Please provide bids for 1, 3, and 5 year terms. Please also include service level agreements. Lit Fiber please provide bids for 10 GB bandwidth, Dark Fiber please provide bids for 6 strands.

WAN Connection – from 777 Brice, Lebanon, 65536 to 2700 Buzz Pride Drive, Lebanon, 65536. Please provide bids for 1, 3, and 5 year terms. Please also include service level agreements. Lit Fiber please provide bids for 10 GB bandwidth, Dark Fiber please provide bids for 6 strands.

Internet Access – Minimum 1Gb bandwidth, maximum 5Gb bandwidth. Please provide bids for 1, 3, and 5 year terms. Please also include service level agreements. The terminating address for this circuit is 2700 Buzz Pride Drive, Lebanon, MO 65536; (417) 532. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

INTERNAL CONNECTIONS

PROJECT NARRATIVE

The purpose of the project is to upgrade outdated access points and access switches across buildings in the district. There are three distribution switches that are needed in order to replace existing outdated production distribution switches. The district will need all APs installed and tested before payment, and also configuration and deployment of Catalyst 9300 distribution switches.

VOLUNTARY SITE VISIT

Vendors wishing to bid on internal connections can attend a voluntary site visit one day November 28th, or December 5th from 9-3pm. Vendors will meet at the Middle School located at 2700 Buzz Pride Drive, Lebanon, MO 65536.

Type of Equipment	School Name	Specific Quantity	Possible Range of Quantities	Preferred Make/Manufacturer
Switches	LHS	21	20-25	Cisco Catalyst 2960-X-48FPD-L or functional equivalent
UPS/Battery Backup	LHS	10	8-15	Tripplite 750A 600W UPS Smart Rackmount 1URM SMART 750RM 1U or functional equivalent
Wireless Access Points	LHS	85	80-100	Cisco Meraki MR42 and/or MR52 or functional equivalent

Type of Equipment	School Name	Specific Quantity	Possible Range of Quantities	Preferred Make/Manufacturer
Switches	Boswell	14	10-15	Cisco Catalyst 2960-X-48FPD-L or functional equivalent
Switches	Boswell	1	1-2	Cisco Catalyst 9300 Multigigabit 24-port switch or functional equivalent
UPS/Battery Backup	Boswell	5	5-7	Tripplite 750A 600W UPS Smart Rackmount 1URM SMART 750RM 1U or functional equivalent
Wireless Access Points	Boswell	46	45-50	Cisco Meraki MR42 and/or MR52 or functional equivalent

Type of Equipment	School Name	Specific Quantity	Possible Range of Quantities	Preferred Make/Manufacturer
Switches	Esther	10	10-12	Cisco Catalyst 2960-X-48FPD-L or functional equivalent
Switches	Esther	1	1-2	Cisco Catalyst 9300 Multigigabit 24-port switch or functional equivalent
UPS/Battery Backup	Esther	5	5-7	Tripplite 750A 600W UPS Smart Rackmount 1URM SMART 750RM 1U or functional equivalent

Type of Equipment	School Name	Specific Quantity	Possible Range of Quantities	Preferred Make/Manufacturer
UPS/Battery Backup	Middle School	2	2-3	APC Smart UPS SRT 5000VA RM208V, UPS SRT 192V 5KVA & 6KVA RM Battery Pack, Scheduled 5x8 assembly and PowerUP service with transportation and freight or functional equivalent

Type of Equipment	School Name	Specific Quantity	Possible Range of Quantities	Preferred Make/Manufacturer
UPS/Battery Backup	Maplecrest	5	5-7	Tripplite 750A 600W UPS Smart Rackmount 1URM SMART 750RM 1U or functional equivalent

COMPATIBILITY REQUIREMENT

All wireless access points must be compatible with Meraki.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

MIBS

Type of Equipment	School Name	Specific Quantity	Preferred Make/Manufacturer
Firewall Service and Components	LHS	1	Cisco ASA 5585 Firewall
Router	LHS	1	Cisco 4351 Cube Router
Switches	LHS	4	Cisco Nexus 9372X

Type of Equipment	School Name	Specific Quantity	Preferred Make/Manufacturer
Router	Middle School	1	Cisco 4351 Cube Router
Switches	Middle School	1	Cisco 9372 Nexus

Type of Equipment	School Name	Specific Quantity	Preferred Make/Manufacturer
Router	Boswell	1	Cisco 2801 Router
Switches	Boswell	1	Cisco 3750x Distribution Switch

Type of Equipment	School Name	Specific Quantity	Preferred Make/Manufacturer
Router	Maplecrest	1	Cisco 2901 Router
Switches	Maplecrest	1	Cisco 3850 Distribution Switch

Type of Equipment	School Name	Specific Quantity	Preferred Make/Manufacturer
Router	Esther	1	Cisco 2811 Router
Switches	Esther	1	Cisco 3750x Distribution Switch

DISQUALIFICATION FACTOR MIBS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2018C2BiddingInstructions99.docx
LebanonC2COVERPAGE16.pdf
LebanonWalkthroughQA.docx

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

1. How will APs be mounted? Ceiling or Grid 2. Some of the equipment in MIBS section are EOS. Can we quote a substitution? 3. Is the MIBS equipment needed or is this just a list of connectivity options? 4. Do you require Dark Fiber 10G single mode? 5. Any SFP optics required? 6. Will requested UPS equipment fit in existing racks or do you require new racks? 7. Are FirePower Services needed for ASA5585? 8. Are L3 licenses needed on switches? 9. Are specific models for Nexus/Cisco switches available other than the 2960X listed? 10. Is a network diagram available of existing network? 11. Any SEC or V licenses needed for Cisco routers? 12. Are any other switches require PoE other than the 2960X listed?

Answer:
1. How will APs be mounted? Ceiling or Grid - Grid

2. Some of the equipment in MIBS section are EOS. Can we quote a substitution? MIBS is for support/management only, we already own the equipment. No additional equipment (other than what is listed in other sections) is wanted.

3. Is the MIBS equipment needed or is this just a list of connectivity options? The MIBS section is for support services only, we already own the equipment.

4. Do you require Dark Fiber 10G single mode? Yes

5. Any SFP optics required? No

6. Will requested UPS equipment fit in existing racks or do you require new racks? - Existing Racks

7. Are FirePower Services needed for ASA5585? We currently have FirePower. If bidding on the MIBS section, than FirePower will be required as one of the support services.

8. Are L3 licenses needed on switches? All Cisco Catalyst 9300 need layer 3. No other layer 3 are required.

9. Are specific models for Nexus/Cisco switches available other than the 2960X listed? Cisco Catalyst 2960X-48FPD-L

10. Is a network diagram available of existing network? Not at this time

11. Any SEC or V licenses needed for Cisco routers? Quote both as options

12. Are any other switches require PoE other than the 2960X listed? No

1. No stack modules in the 2960x, do they need this? 2. Essentials licensing or Network Advantage on the 9300? 3. Do they need POE, UPOE? 4. Do they need layer 3, uplink modules, redundant power supplies, stack cables, power stack cables?

Answer:
No stack modules in the 2960x, do they need this? No stacking Modules Needed

Essentials licensing or Network Advantage on the 9300? Network Advantage

Do they need POE, UPOE? UPOE

Do they need layer 3, uplink modules, redundant power supplies, stack cables, power stack cables? Layer 3 and redundant power supplies on the 9300 switches. All other stuff can be left off.

Question deadline has been reached.