New Waverly ISD | 180004657

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

New Waverly ISD

IFCB Posted : Nov 14, 2017

Bid Deadline : Friday, Jan 5, 2018

Questions Due By : Monday, Dec 4, 2017

Applicant Address : New Waverly, TX 77358

IFCB ID : 180004657

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

· INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

· DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

· DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

Services and Equipment Requested :

UPDATE 12/14/2017 2:40PM: The new public bid opening date, the date the school will open the bids received by the bid deadline, is 1/10/18 at 10AM. Same location as previously advertised

UPDATE 12/14/17 1:31PM- The bid deadline has been extended until 1/5/18.

UPDATE 12/7/17: Q&As from the walkthrough have been added as an attachment

Internet Access – Minimum 500Mb bandwidth, maximum 1Gbps bandwidth. The terminating address for this circuit is 1111 Front Street, New Waverly, TX 77358; (936) 344. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

Leased Lit Fiber-4x10Gbps Applicant’s WAN connection daisy chains from High School to Elementary School to Intermediate School to Central Admin to Junior High.

High School - 9464 State Hwy 75 New Waverly, TX 77358; (936) 344

Elementary – 335 FM 1375 New Waverly, TX 77358; (936) 344

Intermediate – 215 Clara Rudd Ln New Waverly, TX 77358; (936) 344

Central Admin – 355 Front street New Waverly, TX 77358; (936) 344

Junior High - 1111 Front St. New Waverly, TX 77358; (936) 344

INTERNAL CONNECTIONS/BMIC

BMIC IS BEING REQUESTED ON ALL PURCHASED ITEMS.

Voluntary Site Visit

Vendors wishing to bid on Internal Connections can attend a voluntary site visit one day November 27th, or December 4th beginning at 10am. Vendors will meet at the building next to the bus barn, located at 1111 Front Street, New Waverly, TX, 77358.

Type of Equipment	School Name	Specific Quantity	Possible Range of Quantities	Preferred Make/Manufacturer
Router	District Shared	1		Cisco or functional equivalent
Switches	District Shared		8-10	Cisco or functional equivalent

Type of Equipment	School Name	Specific Quantity	Possible Range of Quantities	Preferred Make/Manufacturer
Cabling	Elementary		8-10	Cat6 network drops or functional equivalent
Firewall Service and Components	Elementary	1		Cisco or iBOSS or functional equivalent
Racks	Elementary		5-6	No Preference
Switches	Elementary		8-10	Cisco or functional equivalent
UPS/Battery Backup	Elementary		8-10	Tripplite or CyberPower or functional equivalent
Wireless Access Points	Elementary		8-40	Cisco or functional equivalent

Type of Equipment	School Name	Specific Quantity	Possible Range of Quantities	Preferred Make/Manufacturer
Cabling	Intermediate		8-10	Cat6 network drops or functional equivalent
Firewall Service and Components	Intermediate	1		Cisco or iBOSS or functional equivalent
Racks	Intermediate		5-6	No Preference
Switches	Intermediate		8-10	Cisco or functional equivalent
UPS/Battery Backup	Intermediate		8-10	Tripplite or CyberPower or functional equivalent
Wireless Access Points	Intermediate		8-40	Cisco or functional equivalent

Type of Equipment	School Name	Specific Quantity	Possible Range of Quantities	Preferred Make/Manufacturer
Cabling	Jr. High		8-10	Cat6 network drops or functional equivalent
Firewall Service and Components	Jr. High	1		Cisco or iBOSS or functional equivalent
Racks	Jr. High		5-6	No Preference
Switches	Jr. High		8-10	Cisco or functional equivalent
UPS/Battery Backup	Jr. High		8-10	Tripplite or CyberPower or functional equivalent
Wireless Access Points	Jr. High		8-40	Cisco or functional equivalent

Type of Equipment	School Name	Specific Quantity	Possible Range of Quantities	Preferred Make/Manufacturer
Cabling	High School		8-10	Cat6 network drops or functional equivalent
Firewall Service and Components	High School	1		Cisco or iBOSS or functional equivalent
Racks	High School		5-6	No Preference
Switches	High School		8-10	Cisco or functional equivalent
UPS/Battery Backup	High School		8-10	Tripplite or CyberPower or functional equivalent
Wireless Access Points	High School		8-40	Cisco or functional equivalent

PROJECT INFORMATION

Please include installation and configuration pricing. UPS devices must have a regular plug. Firewall will need to have a filter and IDS protection.

COMPATIBILITY REQUIREMENT

Switches and WAPs must be compatible with existing Cisco products.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR BMIC: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2018C2BiddingInstructions57.docx
C2COVERPAGE51.pdf
NewWaverlyWalkthroughQuestions.docx

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

- How many WAP license do you have on WLC? Please confirm the quantity of new WAPs . - Should we give price for single run cable or total number (36) which is mentioned on Form 470 ? - Would you like to have 1GB or 10GB Uplink ports between MDF to IDFs on each building? - Should we give price for single UPS or for 36 ? - Could you please give us more information about usage of requested router? - Would you like to have URL filtering and Malware protection Features with Cisco Firewall or just a basic Cisco Firewall ? On the list , it shows quantity is 4. Could you please confirm that how many you need?

Answer:
Question: - How many WAP license do you have on WLC? Currently 42

Please confirm the quantity of new WAPs . 8-40 at each campus. We suggest you provide per unit pricing for the items that have a large quantity range, in addition to a total.

Should we give price for single run cable or total number (36) which is mentioned on Form 470 ? – price needed for single run so price per drop

Would you like to have 1GB or 10GB Uplink ports between MDF to IDFs on each building? 10GB

Should we give price for single UPS or for 36 ? price for each (please remember you’ll have total on the required cover page).

Could you please give us more information about usage of requested router? Needs to be able to handle a 1GB handoff from ISP. Have multiple ports of ethernet and sfp

Would you like to have URL filtering and Malware protection Features with Cisco Firewall or just a basic Cisco Firewall ? url filtering and malware protection – please bid on separate line item as these are not E-rate eligible.

On the list , it shows quantity is 4. Could you please confirm that how many you need? Yes, a total of 4 firewalls.

Can you provide the approximate number of users per location (including teachers, students, administrative staff, etc.)?

Answer:
HS: 307 students & 55 staff

JH: 228 students & 40 staff

IN: 155 students & 27 staff

EL: 360 students & 35 staff

All approximate numbers.

Â· Can you provide the number of IDFs per campus (in addition to the MDF)? Â· Can you confirm the type of fiber cable runs from MDF to IDF for each location (Single mode vs multi-mode, om3 vs om4, etc.)? Â· Will any of the UPS battery backup devices need to support gear outside of this RFP, if so, what is the required amperage or wattage for that gear, per IDF/MDF? Â· What is the approximate run-time you would like the UPS gear to be sized for, specifically, how many minutes should the UPS keep gear up in a power failure? Â· Do you need any 10Gb functionality available in the MDF or IDF besides uplinks between IDF to MDF? Â· Would you be open to collapsing the firewall requirements into one larger device at the District Shared office for ease of management instead of having a separate firewall at each location? Â· What size racks would you like in each MDF/IDF? One single 42U rack or something smaller?

Answer:
1· Can you provide the number of IDFs per campus (in addition to the MDF)

All campuses have one mdf

Elementray has 2 idfs

Intermediate has 5 idfs

Junior high has 9 ifs

High school has 4 idfs

2 Can you confirm the type of fiber cable runs from MDF to IDF for each location (Single mode vs multi-mode, om3 vs om4, etc.) Fiber single mode 10 G

3. Will any of the UPS battery backup devices need to support gear outside of this RFP, if so, what is the required amperage or wattage for that gear, per IDF/MDF no

4.· What is the approximate run-time you would like the UPS gear to be sized for, specifically, how many minutes should the UPS keep gear up in a power failure? USAC will only fund short term UPS solutions, so 15-20 mins

5. Do you need any 10Gb functionality available in the MDF or IDF besides uplinks between IDF to MDF? no

6 Would you be open to collapsing the firewall requirements into one larger device at the District Shared office for ease of management instead of having a separate firewall at each location? Yes

7. What size racks would you like in each MDF/IDF? 4 post rack or the wall mounts where required.

One single 42U rack or something smaller? 42U 4 post is good where they can be installed other places will need wall mount.

Question deadline has been reached.