Lathrop School District R-II

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Nov 13, 2017

Bid Deadline : Thursday, Dec 14, 2017

Questions Due By : Thursday, Nov 23, 2017

Applicant Address : Lathrop, MO 64465

IFCB ID : 180004568

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

Services and Equipment Requested :

UPDATE: 12/8/17 9:39AM- The bid deadline has been extended to 12/14/17.

Leased Lit Fiber - 100 Mb circuit between HS, 102 N School St, Lathrop 64456 and Admin Office, 700 East Street, Lathrop 64465

INTERNAL CONNECTIONS

Type of Equipment	School Name	Specific Quantity	Preferred Make/Manufacturer
Switches	Elementary	1	HP 2920 POE+ or functional equivalent
Switches	Middle	1	HP 2920 POE+ or functional equivalent
Switches	High School	1	HP 2920 POE+ or functional equivalent
Wireless Access Points	High School	18	Aruba IAP305 or functional equivalent

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

LATHROPC2COVERPAGE.pdf
2018C2BiddingInstructions36.docx

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Does the quote for internal connections need to include install or will the school be installing the equipment and doing any necessary wiring?

Answer:
We only need the equipment. We will do all of the install ourselves.

How many ports are needed for each 2920 switch? Would you consider the newer 2930 model, as the 2920 may be "end-of-life" before the actual USAC approval process is complete and product is ordered?

Answer:
(HP) Aruba 2920 48G POE+ ... thus 48 port. The 2920 is End of Sale currently (June 2017) which would appear to make effective End of Life (no more engineering support) June 2022, they still do have lifetime support I believe though. However, that being said the 2930 is the appropriate upgrade, so yes, that would be an appropriate substitution. I believe that would be the Aruba 2930F 48G PoE+ 4SFP+ Switch (JL256A) then. Of course, bids for functionally equivalent equipment will be considered.

Will you allow for partial bids? Can a vendor bid only the HP switches and not the Aruba Access points and vice versa? Or do you require the vendor to provide all equipment?

Answer:
Thanks for your question. It is okay with us if a vendor chooses to bid on just the switches or just the a.p's and doesn't bid on both.

You're asking for switches, but are there other parts you need? Do you need the 1 gig or 10 gig modules for these and optics? If so, which ones? Do you need any fiber or copper patch cables for these? If so, what are the specifics on that as well?

Answer:
Just switches

Question deadline has been reached.