All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Clinton School District
IFCB Posted : Sep 28, 2017
Bid Deadline : Friday, Nov 24, 2017

Questions Due By : Thursday, Oct 12, 2017
Applicant Address : Clinton, MO 64735
IFCB ID : 180001271

IFCB Requirements :
 ·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·        Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·        Contracts must not prohibit SPIN changes.
 
·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
 
·        All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
 
·        The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
 
·        DISQUALIFICATION FACTOR PROJECT A: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
·        DISQUALIFICATION FACTOR PROJECT A: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
·        DISQUALIFICATION FACTOR PROJECT B: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
·        DISQUALIFICATION FACTOR PROJECT B: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
·        DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.


Services and Equipment Requested :
UPDATE 11/14/17 2:50PM-THE BID DEADLINE HAS BEEN EXTENDED TO 11/24/17.

UPDATE: 11/3/17 9:13am- The bid deadline has been extended to 11/17/17.

UPDATE 10/27/17: We're providing an answer to a vendor question submitted at walkthrough:

 
The RFP states 50 micron fiber, but is that OM3, 4 or 5? 

50 micron OM2


UPDATE 10/12/2017:

Q&A'S FROM THE WALKTHROUGHS HAVE BEEN ADDED AS AN ATTACHMENT

A NEW WALKTHROUGH HAS BEEN ADDED FOR MONDAY OCTOBER 23RD AT 10 AM (SAME LOCATION AS THE OTHER WALKTHROUGHS)

There are two projects – Project A and Project B. There is another document associated with this IFCB available for download that details the equipment the applicant wishes to purchase.  The document lists equipment that the applicant prefers – they will also accept functional equivalents of said items.
CATEGORY TWO MANDATORY SITE VISIT
Vendors wishing to submit bids for category 2 projects must attend one of two mandatory site visits.  Site visits will be held on October 10, 2017 at 1:00PM Central Time or October 12, 2017 at 9:00AM Central Time. Both site visits will be held at Clinton Technical School located at 602 SW 5th, Clinton, MO 64735.  Bids from vendors who did not attend either of the site visits will be disqualified.
 
Other Disqualification Factors:
●       Bidder’s failure to sign Bidder’s proposals Form or to otherwise properly complete the proposals Form.
●       Bidder being in litigation with the Clinton 124  School District. 
●       Bidder having defaulted on a previous contract.
●       Bidder having performed unsatisfactorily on a previous contract, including but not limited to the Bidder’s failure to fulfill the  warranty obligations of a previous contract with the Clinton 124  School District.
●       Bidder’s failure to include documentation for required certifications and authorizations.
●       Bidder’s failure to provide a minimum of three client references for projects of similar size and complexity.
●       Bidder’s solution is not compatible with Cisco/Meraki solution
 

There is an additional document associated with this IFCB. Please click the buttons to download the document.

ProjectA.docx
ProjectB.docx
2018C2BiddingInstructions.docx
ClintonSchoolDistrictClintonMOWalkthroughQuestions.docx

Questions Received with Applicant Answers   ( Ask Questions? )