Magnolia ISD | 180001956

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

Magnolia ISD

IFCB Posted : Oct 13, 2017

Bid Deadline : Friday, Nov 17, 2017

Questions Due By : Monday, Oct 23, 2017

Applicant Address : Magnolia, TX 77353

IFCB ID : 180001956

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

· INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

Services and Equipment Requested :

UPDATE 11/14/17 2:31PM THE BID DEADLINE HAS BEEN EXTENDED TO 11/17/17.

UPDATE 10/18/17 12:30 PM: There is an updated equipment list available now. The switches for the Bear Branch Jr. High and Magnolia Jr. High have been corrected. The 28 day bidding clock has been reset.

Internet Access – Minimum 500Mb bandwidth, maximum 1Gbps bandwidth. The terminating address for this circuit is 31138 Nichols Sawmill Rd, Magnolia 77355; (281)252. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

NOTE: Per USAC’s current guidance about applying for Internet access this applicant is checking the Leased Lit Fiber, Internet Access: ISP Service only and Internet Access and Transport Bundled.

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

INTERNAL CONNECTIONS: There is another document associated with this IFCB available for download that details the equipment the applicant wishes to purchase. The document lists equipment that the applicant prefers – they will also accept functional equivalents of said items.

Project Narrative

School wireless and access switches use the Meraki cloud management system. Technicians and support have been trained to use that system to configure and manage all network devices.

Compatibility Requirement

All WAP must be compatible with Meraki cloud controller management system. All switches must be compatible with Meraki cloud controller management system.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2018C2BiddingInstructions35.docx
MagnoliaC2COVERPAGE.pdf
MagnoliaC2AttachmentCorrection.xlsx

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

will the school need cable installation too WAPs, and if so what cable type (cat5e, 6, 6E, 6A), also if school needs installation can you provide a map of each school and approximate location of wap Will the school physically install the WAPS in the school desired locations and where the cable will run back too. Thank you,

Answer:
No cabling installation is needed. Just need to buy the equipment as listed. Thanks,

Will Magnolia's technology team do the installation of the networking equipment and access points, or should we bid install as part of the project?

Answer:
No installation needed for anything. We are just buying equipment and licensing.

â€¢ How many users/devices are connected to this network? â€¢ What is the size of the Internet connection in Mbps? â€¢ What has prompted the customerâ€™s interest in caching? Is there a specific challenge they hope to overcome by implementing caching?

Answer:
1. 13,000 students and 2100 staff members 19,700 devices

2. 1500 mbps total of two connection

3. Caching to give better end-user service and bandwidth conservation. Classroom Chromebooks work really fast with cache.

4. Challenge to save bandwidth across WAN and give better performance to cloud-based devices

Does Magnolia ISD want the Meraki System to be a Cloud based solution with all of the equipment, maintenance fees and management tools included in a monthly recurring cost or do they want to purchase the Meraki Switches, Wireless Access Points, annual maintenance costs and the 5 year licensing fees for all of the equipment outright with a one time charge. Please let us know if we must do just the purchase option and/or either payment method for this solution. Thanks, Cary Boykin Account Executive Consolidated Communications, Inc. 936-521-7106

Answer:
We do not want monthly recurring charges. MISD wants to purchase (one time cost) only the Switches, Wireless Access Points, and the 5 yr license fee. BMIC is not listed on this 470, so no maintenance, no installation and no service other than delivery to our offices.

Please clarify, is Meraki the only AP you will consider? The following information contradicts each other. NTERNAL CONNECTIONS: There is another document associated with this IFCB available for download that details the equipment the applicant wishes to purchase. ****** The document lists equipment that the applicant prefers â€“ they will also accept functional equivalents of said items. But then it states: Project Narrative School wireless and access switches use the Meraki cloud management system. Technicians and support have been trained to use that system to configure and manage all network devices. Compatibility Requirement All WAP must be compatible with Meraki cloud controller management system. All switches must be compatible with Meraki cloud controller management system.

Answer:
Magnolia ISD prefers Meraki but, we will accept any APs that are compatible with our current Meraki equipment.

Okay just to clarify you are looking for just the equipment and you will install and configure. What happens if I recommend a different vendor AP that is compatible with the Meraki switches, then you will still configure the APâ€™s. From the other questions Iâ€™m getting the feeling that you only want Meraki APâ€™s and if so then please let me know.

Answer:
Magnolia ISD is looking to buy equipment only --wireless access points that are compatible with Meraki Cloud management. Other brand wireless access points may be submitted and will be considered, as long as they are compatible with Meraki Cloud Controller Management.

1) Is requesting basic or managed circuit? 2) What term is customer interested in? 12,24 or 36 months?

Answer:
Magnolia ISD is seeking 500mbps-1000mbps of basic (commodity internet--no services). Pricing can be submitted for 12, 24 or 36 months.

1) are stacking cables required for the switches? 2) are SFP or SFP+ required for the switches?

Answer:
No cables at this time. No SFPs need either. What is on the list includes all that we need at this time.

Can you please provide the following details for Magnolia High School, Magnolia West High School, and Bear Branch Junior High School independently, as separate answers: - The amount of concurrent devices accessing internet at peak time? - The amount of bandwidth used at peak time? - The speed of the LAN connection between the school and district hub? - The amount of devices likely to be added in 1-3 years (roughly)? - Is WCCP compatible equipment in use at each site?

Answer:
Magnolia High School 2235 devices 188 megs school to Noc 10 gig add next 1-3 years 1600 devices WCCP is possible on Cisco 4500X switch

Magnolia West High School 2723 devices 212megs school to Noc 10 gig add next 1-3 years add 1700 devices WCCP is possible on Cisco 4500X switch

Bear Branch Junior High 1533 devices 116 megs school to noc 10 gig add next 1-3 years add 650 devices WCCP is possible on Cisco 4500X switch

Question deadline has been reached.