Anderson Elementary School

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Feb 7, 2017

Bid Deadline : Tuesday, Mar 14, 2017

Questions Due By : Tuesday, Feb 14, 2017

Applicant Address : Sand Springs, OK 74063

IFCB ID : 170064815

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Bids must identify all fees and charges (including installation charges, if applicable) that will be assessed to the Applicant to procure the services or equipment included in your bid.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

· DISQUALIFICATION FACTOR INTERNET: Bidders who are not eligible to provide OUSF support will be disqualified.

· INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

Services and Equipment Requested :

Cellular Phone Service- Approx. 2 lines E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

Internet Access – Minimum 100Mb bandwidth, maximum 500Mb bandwidth. Please also include bids for 200Mb, 300Mb, and 400Mb. Please provide separate pricing for any installation, activation, or initial configuration. Applicant is requesting a payment plan of 2 years for construction costs of circuit. The terminating address for this circuit is 2195 Anderson Road, Sand Springs, OK 74063; (918) 245. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

INTERNET ACCESS DISQUALFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

DISQUALIFICATION FACTOR INTERNET: Bidders who are not eligible to provide OUSF support will be disqualified.

The district is building a new addition which will involve adding more cabling, racks, and access points, as well as relocating existing IT rooms.

Internal Connections-Anderson
Type of Equipment	Qty
Cabling	2000 ft
Racks	3
Router	5
Switches	5
UPS/Battery backups	3
Wireless Access Points	15

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2017C2BiddingInstructions71.pdf
AndersonC2COVERPAGE.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

I noticed the list of equipment but did not notice anything about installing the equipment. Will you be purchasing just the equipment and doing your own install or will you require the Contractors to configure and install all purchased equipment?

Answer:
We will just be purchasing equipment.

Switches = Are you wanting 24 or 48 port? Will Cisco be okay? Cabling = Are you wanting 2000ft cable in box or are you wanting 2000ft of cable divided into certain lengths? Racks = Do you want wall mount, open or enclosed? Router = Would ubiquiti be ok or do you prefer a different brand? UPS Backup = Do you want rackmount? Will CPS1500VARLCD be okay? Wireless Access Points = Would ubiquiti be ok or do you prefer a different brand?

Answer:
All routers/switches should be Juniper Based or compatible with Juniper (functional equivalents will be accepted). We currently are using EX3300-48P POE switches. We’d like to keep with those or maybe a new faster model. All ports need to be POE 802AF+ compliant and should support Junipers Virtual Chassis (VCP) configuration (or functional equivalents).

2000ft boxes of CAT6E would be fine.

Open or closed rack is fine but must be able to accommodate the depth of servers and must be mounted on the floor.

UPS. We prefer APC but do not have a preference on rack for floor.

All of our current Wireless APs are Ubiquiti and are either Unifi-APs or Unifi-AP-AC-PRO. We are looking to upgrade all of the APs to AP-AC-PROS. We need 30 to replace the APs and about 10 new ones to be added.

Do you have a preference on brand or model of equipment you wish to purchase/or is there a brand of switch or Wireless Access Point you commonly use at other sites that you might want to stick with?

Question deadline has been reached.