University City School District

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Jan 24, 2017

Bid Deadline : Tuesday, Feb 28, 2017

Questions Due By : Tuesday, Jan 31, 2017

Applicant Address : University City, MO 63130

IFCB ID : 170061916

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Bids must identify all fees and charges (including installation charges, if applicable) that will be assessed to the Applicant to procure the services or equipment included in your bid.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

· INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS/BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

· DISQUALIFICATION BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

Services and Equipment Requested :

Local Phone Service – Approx. 65 analog/POTS lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

Long Distance – Avg. 1,500 minutes used per month

Cellular Phone Service- Approx. 32 lines E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

Internet Access – Minimum 400Mb bandwidth, maximum 1Gb bandwidth. Please also include bids for 400Mb, 500Mb, 600Mb, and 800Mb. Please provide separate pricing for any installation, activation, or initial configuration. Please also provide separate pricing for any maintenance and technical support. Applicant is requesting a payment plan of 4 years for construction costs of circuit. The terminating address for this circuit is 8125 Groby Road, University City, MO 63130; (314) 290. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

INTERNET ACCESS DISQUALFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

Internet Access – Minimum 400Mb bandwidth, maximum 1Gb bandwidth. Please also include bids for 400Mb, 500Mb, 600Mb, and 800Mb. Please provide separate pricing for any installation, activation, or initial configuration. Please also provide separate pricing for any maintenance and technical support. Applicant is requesting a payment plan of 4 years for construction costs of circuit. The terminating address for this circuit is 7401 Balson Avenue, Saint Louis, MO 63130; (314) 290. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

WAN connections - 9 x 1Gb bandwidth. Currently University HS is the hub site. However, the applicant would prefer a managed fiber infrastructure that doesn’t use the hub and spoke method or rely on one or their locations for connectivity. These are the connection sites:

University City High School 7401 Balson Ave., Saint Louis, MO 63130

Hawthorne ES – 1351 N Hanley Rd, U City, 63130

Park ES – 7220 Waterman Ave., U City, 63130

Barbara Jordan ES – 1500 82^nd Blvd., Saint Louis, 63132

Jackson Park ES – 7400 Balson Ave., Saint Louis, 63130

Pershing ES – 6761 Bartmer Ave., U City, 63130

McNair Bldg. – 8135 Groby Rd, U City, 63130

Goldstein ECC – 737 Kingsland Ave., U City, 63130

Brittany Woods MS – 8125 Groby Rd., U City, 63130

There is another document associated with this IFCB available for download that details the equipment the applicant wishes to purchase. The document lists equipment that the applicant prefers – they will also accept functional equivalents of said items.

Project A- Wireless access points and wireless controller

Project B- UPS devices

Project C- Switches

CATEGORY TWO VOLUNTARY WALKTHROUGH

Vendors wishing to bid on C2 can attend a voluntary site visit. Vendors should email Rob Corley at rcorley@ucityschools.org to set up a time for a site visit. THIS EMAIL IS TO SCHEDULE ONLY. ALL QUESTIONS AND BIDS MUST STILL BE SUBMITTED VIA THE IFCB. BIDS NOT SUBMITTED VIA THE IFCB WILL BE DISQUALIFIED.

BMIC

There is another document associated with this IFCB available for download that lists the equipment to be maintained.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS/BMIC: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2017C2BiddingInstructions6427.pdf
UniversityCityC2attachment.xlsx
UniversityCityC2COVERPAGE.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

-How many of the cellular phones will need data/internet? How much data? Do you text messaging as well? -How many minutes do you require for all the phones? -Do you need a content filtering or a mobile device management tool? -What operating system do you require? (Apple, Android, Windows, or Blackberry) -Are you looking for a specific model of smartphone? ( iPhone 6, Samsung Galaxy 6) -Do you buy your phones or would you look at leasing options if it helps reduce costs? -Will you need a test device to use to make a final decision on what carrier you chose?

Answer:
Question: -How many of the cellular phones will need data/internet? 50

How much data? Unlimited

Do you text messaging as well? Yes-

How many minutes do you require for all the phones? 14,800 minutes per month

-Do you need a content filtering or a mobile device management tool? No

-What operating system do you require? (Apple, Android, Windows, or Blackberry)Apple

-Are you looking for a specific model of smartphone? ( iPhone 6, Samsung Galaxy 6) iPhone 6 and 7

-Do you buy your phones or would you look at leasing options if it helps reduce costs? Purchase

-Will you need a test device to use to make a final decision on what carrier you chose? No

In the Services and Equipment section are you looking for an any to any solution where the schools can continue to talk if they lose a site, but if they lose the Internet to the one site they would be fine with that as long as the rest of the schools could continue to talk.