Ashdown School District

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Mar 2, 2017

Bid Deadline : Thursday, Mar 30, 2017

Questions Due By : Thursday, Mar 23, 2017

Applicant Address : Ashdown, AR 71822

IFCB ID : 170069578

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Bids must identify all fees and charges (including installation charges, if applicable) that will be assessed to the Applicant to procure the services or equipment included in your bid.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

Services and Equipment Requested :

Local Phone Service – Approx. 117 analog/POTS lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

Long Distance – Approx. 2,400 minutes used per month.

SIP Trunk service-Approximately 18 simultaneous calls. District is considering switching current analog lines over to SIP Trunk service.

WAN connections- 4x1Gb From hub site of Ashdown High School 171 South Locust St. Ashdown, AR 71822, to;

Junior High School

600 S. Ellen Drive, Ashdown, AR 71822

Henderson Intermediate

410 Burke Street Ashdown, AR 71822

Franks Elementary

1321 Foster Drive Ashdown, AR 71822

Technology Center

960 S. Locust Street Ashdown, AR 71822

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

For Local Phone Service & SIP: Can you please provide a breakdown of how many lines belong to each facility? Also, how many (if any) of these lines are being used as fax? How many (if any) are being used for alarm lines? How many numbers need to be published in the local telephone directory? How many physical 911 locations need to be listed? Do you have network connectivity to all locations needing service? Thank you!

Answer:
Can you please provide a breakdown of how many lines belong to each facility?

Ashdown Administration - 12 phone lines 2 fax lines

Ashdown District Services - 6 phone lines 1 fax line

Ashdown High School - 28 phone lines 1 fax line

Ashdown Junior High School - 19 phone lines 1 fax line

LF Henderson Intermediate School - 11 phone lines 1 fax line

Ashdown Elementary School - 15 phone lines 1 fax line

How many (if any) are being used for alarm lines?

2 alarm lines at the high school campus

How many numbers need to be published in the local telephone directory?

How many physical 911 locations need to be listed?

Do you have network connectivity to all locations needing service?

yes

Is the Technology Center connected via fiber to the High School and sharing 1 circuit? I see you are only asking for 4 circuits.

Answer:
Yes the tech center is connected via fiber to the high school campus

Please identify the manufacturer and model of the switches at each of the locations lists in your request? i.e.; Cisco 3750 Please identify the availability and capacity of the ports on each of the switches listed above? i.e.; 1 (one) 1.0 Gbps SFP port and 1 (one) 10.0 Gbps SFP port

Answer:
All network switches are HP-Aruba 2920 switches

there are 4 sfp ports at 1 gbps

and 2 module ports on the rear of each switch that allows 10 gbps with added module

Question deadline has been reached.