All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Benton School District
IFCB Posted : Mar 2, 2017
Bid Deadline : Thursday, Apr 13, 2017

Questions Due By : Thursday, Mar 16, 2017
Applicant Address : Benton, AR 72015
IFCB ID : 170069482

IFCB Requirements :
·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Bids must identify all fees and charges (including installation charges, if applicable) that will be assessed to the Applicant to procure the services or equipment included in your bid.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
 
·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
 
·         If the Applicant is requesting bids for equipment with specific make and model numbers listed, the Applicant will also accept bids for functionally equivalent equipment.
·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified. 

Services and Equipment Requested :
UPDATE 3/17/2017: Floor Plans and Walkthrough Q&As have been added

CATEGORY TWO VOLUNTARY WALKTHROUGH
 
Vendors wishing to bid on C2 can attend a voluntary site visit one day March 10th, or March 16th, 2017.. Vendors should meet at 207 West Conway Street, Benton, AR. Both walkthrough dates will begin at 10:00am. 
 
 
There is another document associated with this IFCB available for download that details the equipment the applicant wishes to purchase.  The document lists equipment that the applicant prefers – they will also accept functional equivalents of said items. 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
 
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
 
  

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2017C2BiddingInstructions4383.pdf
BentonC2attachment62.xlsx
BentonC2COVERPAGE59.pdf
BentonFloorPlans.zip
BentonWalkthroughQuestions.docx

Questions Received with Applicant Answers   ( Ask Questions? )




Are the drops requested for ap's? What size racks do you need? Do they need to be open or locking?

Answer:
 The drops requested are for AP’s.

 

We need a depth of 18 inches from the rack mounts to the wall. The cabinet itself can be deeper; for example our tech building wall-mount cabinet is 24 inches deep, but the rack mount inside is a few inches back from the door, however there is 18-inches of clearance from that point to the wall.

•             BMS

o             Library - No less than 12U

o             600 - No less than 12U (16U or greater desired)

•             CAL

o             Office - No less than 24U (26U or greater is desired)

o             IDF2 - No room, needs to be moved. No less than 12U

o             IDF3 - No less than 12U

•             GRA

o             IDF2 - No less than 24U (26U or greater is desired)

•             PER

o             IDF-OFC - No less than 12U

o             IDF-MC - No less than 21U

o             IDF-K - No room, needs to be moved. No less than 12U (16U desired)

 

We need locking.

Does install need to be included on the racks, ap's and midspans or will the district be doing that?

Answer:
 Yes, please include