·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Bids must identify all fees and charges (including installation charges, if applicable) that will be assessed to the Applicant to procure the services or equipment included in your bid.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         If the Applicant is requesting bids for equipment with specific make and model numbers listed, the Applicant will also accept bids for functionally equivalent equipment.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

Internet Access – Minimum 700 Mb bandwidth, maximum 10Gb bandwidth.  Please include pricing for all available bandwidths in 1Gb increments up to 10Gb. Please provide Hosted Firewall services if available. Please provide separate pricing for any installation, activation, or initial configuration. Please also provide separate pricing for any maintenance and technical support. The terminating address for this circuit is 325 7th St, Steamboat Springs, 80487; (970) 879. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. 

TRANSPORT ONLY – Minimum 1Gb bandwidth, maximum 10Gb bandwidth.  From 75 South Frontage Road West, Vail, CO, 81657 to 325 7^th St, Steamboat Spring, CO 80487.
 

Internet – Minimum 700 Mb up to 10 GB. Terminating address for this connection is 75 South Frontage Road West, Vail, CO 81657.  Please provide separate pricing for any installation, activation, or initial configuration. Please also provide separate pricing for any maintenance and technical support. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. 

 

 

WAN connections- 3 x minimum 1Gb bandwidth and 1 x 100 Mb (to 923 Critter Court), maximum 10Gb bandwidth, from 325 7^th Street Steamboat Springs, CO to;

39610 Amethyst Drive, Steamboat Springs, CO

220 Park Ave., Steamboat Springs, CO

45 Maple St., Steamboat Springs, CO

923 Critter Court, Steamboat Springs, CO (This connection should be minimum 100 Mb.)

 

Vendors wishing to bid on C2 can attend a voluntary site visit one day February 27-28, 2017. Vendors should RSVP to Tim Miles at (970)-871-3184 to set up a time for a site visit on one of those dates. THIS PHONE NUMBER IS TO RSVP ONLY. ALL QUESTIONS AND BIDS MUST STILL BE SUBMITTED VIA THE IFCB. BIDS NOT SUBMITTED VIA THE IFCB WILL BE DISQUALIFIED.

 

Wireless Access Points-Qty. 72-Preferred brand Avaya or functional equivalent-SSHS

Depending upon the proposed solutions from the bidders, additional POE+ switches MAY be needed. Our best estimates of those switch counts:

Switches – Qty. 6 – District believes six switches might be needed. If more than six are needed, please indicate this on your bid.

MDF 204 qty. 2 48 Port POE+ switch if POE + is required

IDF 135 qty. 1 48 PORT POE+ switch if POE+ is required

IDF 134 qty. 1 48 Port POE+ switch if POE+ is required

IDF Press Box (Football field) qty. 1 24 Port POE+ switch if POE+ is required

IDF Parking Lot (point to point) mentioned … qty. 1 24port POE+ switch if POE+ is required.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.