·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Bids must identify all fees and charges (including installation charges, if applicable) that will be assessed to the Applicant to procure the services or equipment included in your bid.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

 

·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

·         DISQUALIFICATION FACTOR INTERNET: Bidders who are not eligible to provide OUSF support will be disqualified.

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

·         If the Applicant is requesting bids for equipment with specific make and model numbers listed, the Applicant will also accept bids for functionally equivalent equipment.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS/BMIC/MIBS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors wishing to submit bids for category 2 projects must attend one of two mandatory site visits.  Bids from vendors who did not attend either of the site visits will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS/BMIC/MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

Update 3/1/2017 - The district is cancelling the request for Internet bids (in order to comply with Technology Neutral requirements for OUSF). The district has issued another 470/IFCB for Internet access 470/IFCB #170069129. Service providers that have bid Internet access will need to re-submit bids to the new 470/IFCB.

Local Phone Service – Approx. 44 lines.  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

 

Long Distance – Approx. 3,000 minutes used per month
 

Cellular Phone Service- Approx. 6 lines E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

 

Internet Access – Minimum 500Mb bandwidth, maximum 1.5Gb bandwidth.  Internet access should also include firewall service or specific routing protocols. Please also include bids for 1Gb. Please provide separate pricing for any installation, activation, or initial configuration. Please also provide separate pricing for any maintenance and technical support. Applicant is requesting a payment plan of 1 years for construction costs of circuit. The terminating address for this circuit is 201 E. Blackwell, Blackwell, OK 74631; (580) 363. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. 

Vendors wishing to submit bids for category 2 projects must attend one of two mandatory site visits.  The first one is February 23, 2017 and the second one is March 1, 2017. Both meetings will begin at9:00am at Blackwell Board of Education located at 201 E. Blackwell, Blackwell, OK, 74631. Bids from vendors who did not attend either of the site visits will be disqualified.
 

District requires all vendors to submit a complete solution for the entire district. Incomplete proposals will not meet the requirements of the RFP and will be disqualified. 

Firewall service and components

·         Up to 1Gbps of internet traffic with SSL-deep packet inspection.

·         Up to 20 VPN users

·         Gateway antivirus and Layer 7 traffic classification

·         5 years of support and licensing

·         Identify eligible and ineligible percentages of solution

Switches

·         Each site should have one, 24-port non-POE Layer 3 switch for WAN connectivity.

·         All other switches should be 48-port POE+ Layer 2 switches with adequate power for 15.4 watts available across all 48 ports.

·         All Layer 2 switches should be capable of backplane stacking.

·         All switches (Layer 3 and Layer 2) should have at least two SFP+ ports per switch to facilitate 10Gbps uplink.

·         All proposals should include the required stacking cables and optical fiber transceivers to form a complete, workable solution.

Wireless Access Points

·         Access points should be 802.11ac Wave 2 with at least one software defined radio to allow dual-5 GHz radios per access point.

·         Should support Private Pre-Shared Key (PPSK)

·         5 years of support and licensing

Wireless Controller

·         Solution should be cloud controller or controller-less.
 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS/BMIC/MIBS: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors wishing to submit bids for category 2 projects must attend one of two mandatory site visits.  Bids from vendors who did not attend either of the site visits will be disqualified.
 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS/BMIC/MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.