Southern Boone Co Sch Dist R1

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Dec 13, 2016

Bid Deadline : Friday, Jan 13, 2017

Questions Due By : Friday, Jan 6, 2017

Applicant Address : Ashland, MO 65010

IFCB ID : 170054483

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Bids must identify all fees and charges (including installation charges, if applicable) that will be assessed to the Applicant to procure the services or equipment included in your bid.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

· DISQUALIFICATION FACTOR C2: Service providers are required to bid the entire Internal Connections or MIBS project. Bids for individual components of either project will be disqualified.

· DISQUALIFICATION FACTOR C2: Vendors wishing to submit bids for category 2 projects must attend one of two mandatory site visits. Bids from vendors who did not attend either of the site visits will be disqualified.

· DISQUALIFICATION FACTOR C2: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

Services and Equipment Requested :

UPDATE 12/22: QUESTIONS FROM THE FIRST WALKTHROUGH HAVE BEEN ADDED AS AN ATTACHMENT

UPDATE 12/15/16 - FIRST SITE VISIT DATE HAS BEEN CORRECTED TO 12/20/16.

Lit Fiber Service – Minimum 11 Mb bandwidth. Hub site is the HS, 14520 Crump Lane, Ashland, MO 65010 to each of the following:

MS – 303 N. Main, Ashland 65010
Elementary 3-5 – 809 S. Henry Clay Blvd., Ashland 65010
Elementary K-2 – 803 S. Henry Clay Blvd., Ashland 65010

Internet Access – DSL bandwidth, 10Mb/768K. The terminating address for this circuit is 103 Industrial Drive, Ashland, MO 65010. The area code and prefix for the service address (or terminating point) are (573) 657.

INTERNAL CONNECTIONS MANDATORY SITE VISIT:

PROVIDERS WISHING TO BID ON THE CATEGORY TWO PROJECTS MUST ATTEND ONE OF TWO MANDATORY WALKTHROUGHS SCHEDULED ON DECEMBER 20, 2016 AT 2:00PM OR JANUARY 5, 2017 AT 9:00AM. Please report to 803 S. HENRY CLAY BLVD. BIDS RECEIVED FROM VENDORS WHO DID NOT ATTEND ONE OF THE MEETINGS WILL BE DISQUALIFIED.

INTERNAL CONNECTIONS PROJECT DETAILS:

Wireless Access Points – district prefers Hewlett-Packard or functional equivalent:

Southern Boone K-2:

Wireless Access Points: Qty. 8
Cabling: Qty. 8

Southern Boone Elementary:

Wireless Access Points: Qty. 10
Cabling: Qty. 10
Switches: Qty. 1
UPS/Battery Backup: Qty. 1

Southern Boone HS:

Wireless Access Points: Qty. 5

Please provide separate pricing for any installation, activation, or initial configuration.

The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

There are C2 bidding instructions available to download.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire Erate eligible internal connections project. Bids for individual components of the Erate eligible project will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must include the C2 Cover Page with bid. Bids returned without the cover page will be disqualified.

MANAGED INTERNAL BROADBAND SERVICES:

MIBS Project (does not require mandatory site visit) for existing equipment. There is another document available to download with the existing equipment for MIBS.

DISQUALIFICATION FACTOR MIBS: Service providers are required to bid the entire Erate eligible internal connections project. Bids for individual components of the Erate eligible project will be disqualified.

DISQUALIFICATION FACTOR MIBS: Vendors must include the C2 Cover Page with bid. Bids returned without the cover page will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

SouthernBooneC2COVERPAGE.pdf
SouthernBooneMIBSEquipment.pdf
2017C2BiddingInstructions1524.pdf
SouthernBooneWalkthroughQuestions.docx

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

I had a couple of questions about the Southern Boone School District RFP. First is this a complete rip and replace? Second, the HP 1810 our end of Sale, and so are the HP MSM430 Access Points. My engineer and I think it would be most beneficial to have a call over this, to make sure we are giving you a comparable solution.

Answer:
This project is not a complete rip and replace. We are installing new access points and will need cabling from the switches to WAP locations. The HP 1810 is bid out for management, not purchase. MIBS = Managed Internal Broadband Services, see the Eligible Services List for more detail on what is eligible under MIBS: https://apps.fcc.gov/edocs_public/attachmatch/DA-16-1023A1.pdf. Please continue to submit all questions through CRW Consulting.

What is the Lit Fiber Service â€“ Minimum 11 Mb bandwidth at the HS to be used for? Is this solely for Internet connectivity to the Wireless network?

Answer:
The Lit Fiber Service is for internet and network connectivity.

The current Internet Connection at the High School is much larger than 11Mb, is the new service intended to replace this connection, or is it meant for redundancy, or to provide Internet access for another standalone type service.

Answer:
This is not our Internet connection, the circuit that you are asking about is our Wide Area Network connection that is used to push the internet to a separate school location.

Question deadline has been reached.