Blair Oaks School District

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Jan 23, 2017

Bid Deadline : Thursday, Mar 16, 2017

Questions Due By : Monday, Feb 13, 2017

Applicant Address : Jefferson City, MO 65101

IFCB ID : 170061446

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Bids must identify all fees and charges (including installation charges, if applicable) that will be assessed to the Applicant to procure the services or equipment included in your bid.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

· INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

· If the Applicant is requesting bids for equipment with specific make and model numbers listed, the Applicant will also accept bids for functionally equivalent equipment.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors wishing to submit bids for category 2 projects must attend one of two mandatory site visits. Bids from vendors who did not attend either of the site visits will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

Services and Equipment Requested :

UPDATE 3/3/17: There will be another site visit March 8, 2017 at 9:00am.

UPDATE 2/15/17 11:52AM: Prevailing wage document is now available for download. The bid deadline has also been extended to 3/16/17.

UPDATE 2/9/17: We have uploaded Q&As from the last walkthrough, and floor plans for the ES WAPs. The bid deadline has been extended to 3/10/17.

UPDATE 2/1/2017: We have uploaded two attachments: Floor Plans/# of Drops for ES, Q&As from walkthrough. The bid deadline has been extended to 3/2/2017.

UPDATE 1/30/2017 - There were two typos listed previously on Project B. 1) For project B, the district needs a total of approx. 140 drops, which according to our estimate will be roughly 25,000 feet of cabling. A zero was left off of the original footage estimate and it was incorrectly listed as 2,500. 2) The 48-port patch panel was listed under "racks" but is a patch panel and not a rack. We need 3 and we are wanting Leviton (or functional equiv.) brand.

Broadband connectivity over fiber to support up to Gigabit speeds.

Internet Access – Minimum 100Mb bandwidth, maximum 1Gb bandwidth. Please also include bids for 200Mb, 300Mb, and 500Mb. Terminating address is 1909 Route M, Jefferson City, MO 65101. Please provide separate pricing for any installation, activation, or initial configuration. Please also provide separate pricing for any maintenance and technical support. Applicant is requesting a payment plan of 4 years for construction costs of circuit. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

INTERNET ACCESS DISQUALFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

CATEGORY TWO MANDATORY WALKTHROUGH

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors wishing to submit bids for category 2 projects must attend one of two mandatory site visits. The first walkthrough will be on January 31, 2017 and the second will be hosted on February 9, 2017. Both meetings will be at 9:00 AM. Meet at Blair Oaks Elementary Office, 6124 Falcon Lane, Jefferson City, MO 65101. Bids from vendors who did not attend either of the site visits will be disqualified.

Project A: Aerohive access points and licenses for Blair Oaks Elementary

Wireless Access Points	25	Aerohive AP230 or functional equivalent
Wireless Controller	25	Aerohive manager online licenses or functional equivalent

Project B: Cat 6, patch panels and installation of network drops for Blair Oaks Elementary

Installation of all Cat6 cable with termination in 48-Port patch panels and the other 140 drops terminated in classrooms which would include keystone jacks, RJ-45 connectors, conduit/raceway, wall-mount boxes, faceplates and any other items needed to complete the project. All this will be done in one building-Blair Oaks Elementary.

Cabling	25,000ft	Non-Plenum Cat 6 (for the 140 drops)
Cabling	140	Network drops including pulling cable and terminating on both ends
Racks/Cabinets	3	48-Port Veriton patch panel that supports PoE+ or functional equivalent

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors wishing to submit bids for category 2 projects must attend one of two mandatory site visits. Bids from vendors who did not attend either of the site visits will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2017C2BiddingInstructions6599.pdf
BlairOaksC2COVERPAGE.pdf
ESwithnumberofdrops.jpg
WalkthroughQAfrom131172.docx
ElementarySchoolwaccesspoints.jpg
WalkthroughQAfrom29172.docx
AnnualWageOrderNo23.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

For Category 2, we see that your perferred access points & controller are Aerohive. Would you seriously consider bids that position a different manufacturer?

Answer:
E-rate rules require that applicants allow vendors to bid “functionally equivalent” equipment.

Aerohive Access Points are cloud-based, and therefore do not need controllers. Do you still want us to price out controllers even if we recommend a cloud-based product? Are controllers for other access points in the district?

Answer:
Question: Aerohive Access Points are cloud-based, and therefore do not need controllers.

Correct, we use the cloud-based management system.

Question: Do you still want us to price out controllers even if we recommend a cloud-based product?

We only need the price for the licenses, for the cloud-based management (as it indicates on the project information).

Question: Are controllers for other access points in the district?

No.

The 470 states that the project requires 140 drops and 2500 ft of cabling. Do you want us to price out 2500 ft of cabling without installation, in addition to the 140 drops? Or is the 2500 ft of cabling the amount of cabling needed for the 140 drops (which includes installation)? Please clarify.

Answer:
There was a typo on this section, we need approximately 140 drops total, which according to our estimates will be approx. 25,000 feet.

What size of racks do you need? We are not familiar with Veriton racks, as the 470 calls for. Please specify size of each rack requested and manufacturer preference.

Answer:
We do not require racks. As it is listed in the project information, we need three (3) 48-Port Patch Panels that support PoE+ and are Leviton-brand. We already have the racks needed, but the bid will need to include installing the patch panels in the racks. Terminating and testing is also part of the project.

Veriton may have been a spelling mistake, should have been Leviton.

Question deadline has been reached.