Liberty Hill ISD | 170056497

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

Liberty Hill ISD

IFCB Posted : Dec 22, 2016

Bid Deadline : Tuesday, Feb 14, 2017

Questions Due By : Thursday, Jan 12, 2017

Applicant Address : Liberty Hill, TX 78642

IFCB ID : 170056497

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Bids must identify all fees and charges (including installation charges, if applicable) that will be assessed to the Applicant to procure the services or equipment included in your bid.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

· INTERNET ACCESS DISQUALFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

· DISQUALIFICATION FACTOR C2: Vendors wishing to submit bids for category 2 projects must attend one of two mandatory site visits. The first one is January 3, 2017 and the second one is January 10, 2017. Both meetings will start at 9:00am at 301 Forrest Street, Liberty Hill, TX 78642. Bids from vendors who did not attend either of the site visits will be disqualified.

· DISQUALIFICATION FACTOR C2: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· DISQUALIFICATION FACTOR: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

· DISQUALIFICATION BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

Services and Equipment Requested :

UPDATE 1/17/2017: THE BID DEADLINE HAS BEEN EXTENDED TO 2/14/2017

UPDATE 1/17/17: A SPREADSHEET DETAILING WHICH CLOSETS ARE GETTING THE SWITCHES HAS BEEN ADDED

Internet Access – 50Mb/5Mb DSL bandwidth. The terminating address for this circuit is 13125 West Highway 29, Liberty Hill, TX 78642; (512) 260. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

INTERNET ACCESS DISQUALFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

Leased Lit Fiber- 5 x 1GB from the following addresses to the hub site at 13125 West State Hwy 29, Liberty Hill, TX 78642; (512) 260:

101 Loop 332, Liberty Hill, TX 78642

315 Stonewall Pkwy, Liberty Hill, TX 787642

16500 West State Hwy 29, Liberty Hill, TX 78642

1400 Loop 332, Liberty Hill, TX 78642

301 Forest Street, Liberty Hill, TX 78642

There is another document associated with this IFCB available for download that details the equipment the applicant wishes to purchase and have maintained. No maintenance is needed for the WAP at Rancho Sienna ES. The document lists equipment that the applicant prefers – they will also accept functional equivalents of said items. Please also include a design document, specifying detailed hardware and software configuration required with a high-level implementation plan. For the wired network applicant requests the following;

Unpack and inspect hardware

Rack, mount, and/or position the wired network components

Install and route power cables

Install and route data cables

Update hardware’s software or firmware

Configure out-of-band management port

Configure management interface

Layer-2 switch configuration (as applicable for each)

Set up non-routable VLANs (up to 15 VLANs)

Setup Link Aggregation Groups

Layer-3 switch configuration (as applicable for each)

Virtual Link Trunking (VLT)

Set up IPs on VLANs or interfacing for routing

Setup access control statements

Setup static routes for full WAN communication from LAN

Design implementation plan for OSPF

Configure OSPF within the network environment

DISQUALIFICATION FACTOR C2: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors wishing to submit bids for category 2 projects must attend one of two mandatory site visits. The first one is January 3, 2017 and the second one is January 10, 2017. Both meetings will start at 9:00am at 301 Forrest Street, Liberty Hill, TX 78642. Bids from vendors who did not attend either of the site visits will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2017C2BiddingInstructions18.pdf
LibertyHillC2COVERPAGE.pdf
LibertyHillC2attachment.xlsx
LibertyHillSwitchLocationbycloset.xlsx

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Are the leased circuits still under contract? Thanks,

Answer:
The district declines to answer this question. USAC discourages applicants from discussing current service providers during the bidding process. See: http://filealongwitherate.org/keep-the-bidding-process-open-and-fair/

Are Dell switches and Meraki access points currently the brands that are deployed throughout the district?

Answer:
We mainly have Cisco switches with a few Dell switches throughout the District.

Meraki access points are the only wireless devices we have deployed.

Please confirm the 1/10 mandatory meeting address.

Answer:
301 Forrest Street is the correct address.

Can you please elaborate on your exact requirements regarding access control statements? Can you please also provide details on what you currently have setup in your environment?

Answer:
Since the District will be switching from static routing to a dynamic routing (OSPF), this is more of a "Best Practice". We expect the Vendor in setting up the routing to offer suggestions on best use of ACLs.

Currently the district has no ACLs in use.

Do you need us to include patch/data cables in our bid or will LHISD be providing?

Answer:
The District will provided patch/data cables.

Do you require dual power supplies in the POE+ switches?

Answer:
No. We will not require dual power supplies in the POE+ switches.

Regarding the (2) Twinax SFP+ 1 meter cables requested with each switch â€“ if we can accomplish stacking without Twinax cables, can we omit them from the bid? If Twinax is required, are you requesting (2) DACs for each switch on the bid?

Answer:
Would rather we stick with Twinax SFP.

Yes we are requesting (2) DACs for each switch on the bid.

There are several references to the Dell N2024 switch, but the description states 48 port POE+ switch. Is this a typo? We assume the N2024 is a 24 port switch.

Answer:
Yes its a typo. The N2024 is a 24 port switch.

Are there buildings diagrams/schematics of each site showing the number of ports that need to be mapped to each MDF & IDF? We were unable to see several of the closets so we want to confirm where all the equipment is going to ensure accuracy.

Answer:
We have attached a spreadsheet to the IFCB for closet locations. Please see the IFCB (and that attached spreadsheet) for switch quantities per closet.

Reliable drawings are not available at this time.

You list 5 year support for the Meraki cloud licenses, but the requested support period for the switches is not shown. Please confirm.

Answer:
All switch hardware should be quoted with a 3-Year Next Business Day warnanty.

Do you ever anticipate the need for more than 192 POE+ ports in any single MDF or IDF closet anytime in the life of this solution?

Answer:
Yes. In the Jr. High MDF.

Question deadline has been reached.