El Dorado Sch Dist No 15

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Nov 10, 2016

Bid Deadline : Friday, Dec 9, 2016

Questions Due By : Friday, Dec 2, 2016

Applicant Address : El Dorado, AR 71730

IFCB ID : 170050025

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Bids must identify all fees and charges (including installation charges, if applicable) that will be assessed to the Applicant to procure the services or equipment included in your bid.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· If the Applicant is requesting bids for equipment with specific make and model numbers listed, the Applicant will also accept bids for functionally equivalent equipment.

· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

· DISQUALIFICATION FACTOR : Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

· DISQUALIFICATION FACTOR C2: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· PROVIDERS WHO WANT TO BID ON PROJECT A AND/OR PROJECT B MUST ATTEND EACH PROJECT(S) WALKTHROUGH.

PROJECT A – WILL BE TUESDAY, NOVEMBER 29^TH

PROJECT B – WILL BE WEDNESDAY, NOVEMBER 30^TH

FOR EACH OF THE ABOVE DATES MEET AT THE CENTRAL OFFICE, 200 WEST OAK, EL DORADO, AR 71730. VENODRS WILL BE TAKEN ON A TOUR OF THE MURMIL EDUCATION CENTER ON THE 29^TH AND THE NORTHWEST ELEMENTARY ON THE 30^TH. BOTH TOURS WILL LEAVE THE CENTRAL OFFICE AT 8:30AM. BIDS FROM VENDORS WHO DID NOT ATTEND THE CORRESPONDING WALKTHROUGH WILL BE DISQUALIFIED.

Services and Equipment Requested :

CATEGORY TWO DISQUALIFICATION FACTORS

· VENDORS WISHING TO BID ON PROJECT A AND/OR PROJECT B MUST ATTEND THE CORRESPONDING WALKTHROUGH LISTED BELOW. BIDS RECEIVED FROM VENODRS WHO DID NOT ATTEND THE MANDATORY WALKTHROUGH(S( WILL BE DISQUALIFIED.

· DISQUALIFICATION FACTOR : Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

· DISQUALIFICATION FACTOR C2: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

CATEGORY TWO WALK THROUGHS

PROVIDERS WHO WANT TO BID ON PROJECT A AND/OR PROJECT B MUST ATTEND EACH PROJECT'S WALKTHROUGH.

PROJECT A – WILL BE TUESDAY, NOVEMBER 29^TH

PROJECT B – WILL BE WEDNESDAY, NOVEMBER 30^TH

FOR EACH OF THE ABOVE DATES MEET AT THE CENTRAL OFFICE, 200 WEST OAK, EL DORADO, AR 71730. VENODRS WILL BE TAKEN ON A TOUR OF THE MURMIL EDUCATION CENTER ON THE 29^TH AND THE NORTHWEST ELEMENTARY ON THE 30^TH. BOTH TOURS WILL LEAVE THE CENTRAL OFFICE AT 8:30AM. BIDS FROM VENDORS WHO DID NOT ATTEND THE CORRESPONDING WALKTHROUGH WILL BE DISQUALIFIED.

CATEGORY TWO PROJECT DETAILS:

There are two maps available for download that provide more detail for the cabling project. The applicant is rewiring the Murmil Education Center and the Northwest Elementary School. Please include pricing for installation, activation, and/or initial configuration costs.

Project A: Murmil Education Center – (5) Racks and rewire the school with approx 142 Leviton cable drops including the following:

· (4) Jack-6110G-RL6, (1) Jack-6110G-RC6, (1) Wall plate 42080-6IS, When Surface Mount Box 42777-1IA

· (3) Jack-6110G-RL6, (1) Jack-6110G-RC6, (1) Wall plate 42080-3TS, When Surface Mount Box 42777-1IA

· (2) Jack-6110G-RL6, (1) Jack-6110G-RC6, (1) Wall plate 42080-2IS, When Surface Mount Box 42777-1IA

· (1) Jack-6110G-RP6, (1) Jack-6110G-RY6, Mount Only Flush

· Patch panel Types – 6910G-U48 and/or 6910G-U24

· (5) 9U Active Cooled Cabinet Part #711845 Key #9473 Intellinet and Part #712859

Project B: Northwest Elementary School – 16 Racks and rewire the school with approx 682 Leviton drops including the following:

· (192) 6110G-RL6

· (107) 6110G-RC6

· (45) 6110G-RP6

· (42) 6110G-RY6

· (146) 42777-1IA

· (69) 42080-6IS

· (78) 42080-2IS

· (16) 9U Active Cooled Cabinet Part #712859 Key #9473 Intellinet and Part #711845

If the Applicant is requesting bids for equipment with specific make and model numbers listed, the Applicant will also accept bids for functionally equivalent equipment.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

ElDoradoC2COVERPAGE.pdf
MECMAPforrewiring.pdf
NWMAPforrewiring.pdf
2017C2BiddingInstructions26.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

I don't see a legend for the maps. There is a faded out box at the top of one of the maps that is possibly where it should be...

Answer:
The legend is as follows: The red is data drop, the blue is data (printer) drop. The yellow is wireless drop and the purple is wireless (backup) drop.

Is there currently J hooks or cable tray above the ceilings? If not would you like one or the other installed during the new rewire?

Answer:
Question: Is there currently J hooks or cable tray above the ceilings? If not would you like one or the other installed during the new rewire?

The answers, respectively.

No.

Yes.

J-Hooks along walls and tray when spanning spaces where J-Hooks are not practical.

J-Hook size and spacing are to be according to national engineering standards for CAT6A wiring which are different than 5e or 6.

Will all cable be the same color for all designations?

Answer:
Question: Will all cable be the same color for all designations?

No.

The wire is to be the same color as the jacks, so patch panels have to be of the variety of that allow jacks to be placed in the patch panels that are color matching. Wire part numbers, jack part numbers, patch panel part numbers, cabinet part numbers should all be in the posting on the web site. If you do not see them place a particular request to the web site for the list of part numbers.

Are the Cabinets double hung? Glass door? Locking?

Answer:
Question: Are the Cabinets double hung? Glass door? Locking?

No. No. Yes. The acceptable part numbers for the cabinet and their fan kits are on the document on the web site. If you can not find it please post a request to the web site asking for the list of part numbers.

Will we be removing all old cable? Network lines?

Answer:
Yes, all old cable jacks boxes and plugs will be the responsibility of the vendor to dispose of. Old cabinets, patch panels and other reusable hardware will be placed in storage by the installer at the Service Center Storage location at 420 S. Newton Avenue.

Will there be fiber? If so what size and type? Enclosures? Jumpers?

Answer:

OM4 (Laser Optimized)

50/125

Multimode

Installer will provide sfps for Enterasys Switches and Jumper Cables for Fiber and color matching Jumper cables for all copper. All fiber terminations are to be LC.

Will there be surface mount raceway? Wire mold vinyl or metal preference?

Answer:
Question: Will there be surface mount raceway? Wire mold vinyl or metal preference?

Yes. Vinyl or metal is acceptable as long as both are secured with rigid fasteners every 24 ", i.e. screws and anchors, concrete screws in cinder block, 1 1/3 wood screws in wood surfaces.

Plenum or riser? Cat 6 or 6A?

Answer:
In the interest of putting the answers to the wiring questions questions in one answer:

Cat 6A Plenum Wiring Specifications For All Runs:
Conductor 23 AWG Bare Copper Conductor,
diameter - in. (mm) 0.023 (0.58),
Insulated conductor dia.-in.(mm) 0.044 (1.12),
Cable diameter - in. (mm) 0.300 (7.62),
Nom. cable wt.-lb./kft. (kg/kft) 38 (17.7),
Max. installation tension - lb. (N) 25 (110),
Min. bend radius - in. (mm) 1.2 (30.48),
Mutual Capacitance 5.1 nF/100 m max.
Pair to Ground Unbalance 330 pF/100 m max., DC Resistance 9.38 Ohms/100 m max.
Velocity of Propagation 67% nom., Skew 45 ns/100 m max.
DC Resistance unbalance 4% max.

Cabling Color coded to Match Jacks:
Wire Part # Red- 10138765 to Wall Boxes
Wire Part # Blue-10130484 to Wall Boxes
Wire Part # Purple-10138182 to Ceiling Boxes
Wire Part # Yellow-10137385 to Ceiling Boxes

Patch Panel Types-6910G-U48 and/or 6910G-U24

Jack-6110G-RP6 Purple,

Jack-6110G-RY6 Yellow,

Jack-6110G-RL6 Blue,

Jack-6110G-RC6 Crimson,

Wall Plate-42080-2IS,

Wall Plate-42080-3IS,

Wall Plate-42080-4IS,

Surface Mount Box-42777-1IA
Velcro Plenum are the only cable ties allowed and only in MDF, IDF and Enclosures
Cabling must be suspended on 2" or Larger J-Hooks every 3 to 4 feet. No more than 2 cables per ½ Conduit,4 per ¾,etc.
All/ Federal Local/ State Municipal/ TIA/ANSI/NFPA/SBCCI codes and best practices must be followed.

Modular (snap in jacks) or 110 style punch panels? Patch Cables needed?

Answer:
Modular Snap in.

Patch Cables for every Patch Panel Jack to Switch

and every LIU to SFP.

Is there an Arkansas Prevailing wage rate that must be paid? If so what is the base/fringe benefits?

Answer:
Information about Arkansas Prevailing Wage can be found here:

http://www.ccmilcp.com/arkansas.html

Should SFP's be included in this bid? If so, how many? Does the district want Single or Multi Mode Fiber? If Multi Mode, what size? How many strands of fiber does the district want terminated between MDF's and IDF's? At Northwest, does the district want the fiber between the T-Building to be run aerial or underground? Also at Northwest, does the district want the T-Buildings to be "daisy chained" together or a "home run" ran back to the MDF for each one?

Answer:
Yes.

As many as are needed for the way you bid the job. The SFP will need to be for 50/125 Micron OM4 Enterasys B Series Switches 1 GB.

There should be at least three pair of fiber run and terminated on each run of fiber. More are acceptable.

At NW aerial or buried is acceptable.

At NW each T-Building can be daisy chained or "home-run". If daisy chained UV Grade CAT6 can be run for spans less than 90 feet as per code lightning arrestors must me installed.

designated cabinets and fan assemblies must be installed in each T-Building.

Will all the drops be in use during the funding year?

Answer:
Yes they will. The previous answer about the legend should have read this way: The legend is as follows: The red is data drop, The blue is data (Printer) drop. The yellow is Wireless drop Access Point 1 and the purple is Wireless drop Access Point 2.

Question deadline has been reached.