Stockton R-1 School District

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Nov 10, 2016

Bid Deadline : Monday, Dec 12, 2016

Questions Due By : Monday, Dec 5, 2016

Applicant Address : Stockton, MO 65785

IFCB ID : 170049998

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Bids must identify all fees and charges (including installation charges, if applicable) that will be assessed to the Applicant to procure the services or equipment included in your bid.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

· If the Applicant is requesting bids for equipment with specific make and model numbers listed, the Applicant will also accept bids for functionally equivalent equipment.

· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

· DISQUALIFICATION FACTOR C2: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

· DISQUALIFICATION FACTOR C2: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

Services and Equipment Requested :

UPDATE 11/28/16 2:30PM: CABLING PROJECT A IS CANCELLED FROM THIS IFCB. THERE WILL BE SECOND 470 AND IFCB POSTED FOR THE CABLING PROJECT AT A LATER DATE.

Local phone service including PRI circuit – Approx 31 analog/POTS lines. PRI circuit terminates at 906 South Street, Stockton, MO 65785; (417) 276. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

Long Distance service – Applicant averages 2,000 minutes per month

Cellular phone service – Approx 19 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

DSL internet access – 3Mb/768k bandwidth. The terminating address for this circuit is 906 South Street, Stockton, MO 65785; (417) 276. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

DISQUALIFICATION FACTOR INTERNET: Bidders who are not eligible to provide OUSF support will be disqualified.

CATEGORY TWO DISQUALIFICATION FACTORS:

· Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

· Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

CATEGORY TWO PROJECT DETAILS:

Applicant has two separate Category Two Projects: Project A for Cabling and Project B for WAPs.

Project A: Middle School – Approx 68 total cable drops including installation and document configuration. Rip and replace Cat 5 cabling of one building in the Middle School. Replacing cabling to the switches and installing approx 3 wall drops per classroom (20 classrooms with 3 drops each and one library with 8 drops).

Project B: Elementary, Middle, and High Schools – Approx 28 total wireless access points . Applicant prefers HP 510’s or newer. Applicant will accept bids for functional equivalent; however, equipment must be compatible with existing HP Wireless Controller MSM760.

Elementary – 15 access points

Middle School – 5 access points

High School – 8 access points

The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

CATEGORY TWO VOLUNTARY WALK THROUGHS:

There will be two voluntary walk throughs for Stockton’s Category Two projects. The first date will be Tuesday, November 29^th at 10:00AM and the second, Thursday, December 1^st at NOON. Interested vendors need to RSVP to Sara Young at 417-276-2944. This phone number is to confirm attendance only, all questions and bids must be submitted via the Submit a Question/Upload a Bid buttons. Vendors will need to report to the Stockton Elementary Office, 906 South Street, and ask for Sara Young.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

StocktonC2COVERPAGE.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

For Project B, are we to provide the new WAPs and install with new cabling? Or, are we only providing the WAPs and the District will install? Please clarify the scope of work for Project B.

Answer:
Project B is just for WAP only. We will be installing those access points. There will be no cabling or installing associated in Project B. Equipment only

I am not familiar with an HP 510 series AP. I am aware of the 517, 525, and 560. Can a J number be provided? Thank you.

Answer:
It appears we had a miscommunication in the AP number we currently use. The models you mention are fine as long as they are compatible with our Wireless Controller HP MSM760.

All models HP compatible with the 760 controller are "end of sale" and/or "end of life". Would a cloud controlled solution that works in conjunction with the current solution be accepted?

Answer:
We would accept a cloud solution that works with our current configuration

The bid states 'Local phone service including PRI circuit â€“ Approx 31 analog/POTS lines. PRI circuit terminates at 906 South Street'. 1) are there an approximate 31 analog/POTS in addition to the PRI circuit? 2) the PRI terminate at 906 South Street. Where do the analog/POTS lines terminate? If multiple addresses, please provide quantity of lines by address.

Answer:
1. Yes there is 31 Analog lines in addition to 1 PRI

2. The PRI and Analog Terminate at 906 South Street.

Plenum or riser cable? Color? J hooks or wire tray installed above ceiling currently? Would you like it installed now?

Answer:
We provided several walk thru dates for vendors to determine the best cable and cable management for this project. We currently do not have J Hooks or wire trays installed but our open to a vendor bidding it as part of cable management.

Wire mold down surface of walls or fishing down inside? Vinyl track? Surface mount box and plate?

Answer:
In this building they will be surface mounts on the wall. The building's walls are brick. We will want raceways down walls when needed for cable management. We do want a surface mount box with plate.

Will there be new racks? Patch panels modular (snap in jacks) or 110 style punch? Any fiber enclosures required?

Answer:
We provided several walk thru dates for vendors to determine the best cable and cable management for this project. We are open to racks being bidded if needed. No fiber enclosures or switches needed. This is strictly a rip and replace of the existing cable.

During the walk-through on 11/29 it was indicated that the number of Cat6 drops totaled 147. The RFP states 69 total. Would the bid be submitted for 147 or 69?

Answer:
Project A - the cabling project has been removed and rebid under a different IFCB. You can view the new request for cabling bids here: https://www.crwconsulting.com/rfp/rpf.php?id=MTM5MA==

Question deadline has been reached.