Galena Park ISD | 170049452

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

Galena Park ISD

IFCB Posted : Nov 4, 2016

Bid Deadline : Friday, Dec 2, 2016

Questions Due By : Friday, Nov 25, 2016

Applicant Address : Houston, TX 77015

IFCB ID : 170049452

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Bids must identify all fees and charges (including installation charges, if applicable) that will be assessed to the Applicant to procure the services or equipment included in your bid.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

· INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

Services and Equipment Requested :

Cellular phone service – Approx 324 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

Internet Access – Applicant currently has 300Mb bandwidth and is considering upgrading up to 3GB bandwidth. Please provide bids for 1GB, 1.5GB, 2GB, and 3GB bandwidths. The terminating address for this circuit is 14705 Woodforest Blvd., Houston, TX 77015. Applicant prefers a multiyear scalable contract that provides the option to increase bandwidth during the term of the contract. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

WAN Connectivity – Applicant currently has 25 connections at 1GB bandwidth each and is considering upgrading each connection up to 10GB bandwidths. Please provide bids for 1GB, 5GB, and 10GB bandwidths. Applicant prefers a multiyear scalable contract that provides the option to increase bandwidth during the term of the contract Connections from Admin Building, 14705 Woodforest Blvd to each location below:

1. Tice ES – 14120 Wallisville Rd

2. Harvard ES – 15150 Wallisville

3. Jacinto City ES – 10910 Wiggings

4. Cimarron ES – 816 Cimarron

5. Cloverleaf ES – 1035 Frankie

6. Galena Park ES – 401 North Main

7. MacArthur ES – 1801 North Main

8. Normandy Crossing ES – 12500 Normandy Crossing

9. North Shore ES – 14310 Duncannon

10. Purple Sage ES – 6500 Purple Sage

11. Green Valley Es – 13350 Woodforest

12. Sam Houston ES – 4101 E Sam Houston Pkwy North

13. Joyce Zotz Education Center – 13801 Holly Park

14. Williamson ES – 6720 New Forest Pkwy

15. Woodland Acres ES – 12936 Sarah’s Lane

16. Cobb Sixth Grade Campus – 6722 Uvalde

17. Cunningham MS – 14110 Wallisville

18. Galena Park MS – 400 Keene

19. North Shore MS – 120 Castlegory

20. Woodland Acres MS – 12947 Myrtle Lane

21. Galena Park HS – 1000 Keene

22. North Shore SH 9^th Grade – 13501 Holly Park

23. North Shore Senior HS – 353 Castlegory

24. Pyburn ES – 12302 Coulson

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Is it possible to bet City state zip and NPA_NXX for each location

Answer:
We are not requesting voice services at any of the locations on this 470/IFCB.

Who is the current ISP provider for ISP and WAN services? What's the MRC per connection?

Answer:
Our current provider is Comcast. We decline to answer the question about the current costs. Please note that vendors are required to comply with the E-rate Lowest Corresponding price rule: http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx. Multiple bids from the same company (same SPIN) for the same services should not be submitted, as bids for the same service at different prices from the same company will not comply with the LCP rule. Please make sure your bid includes all applicable fees, taxes and charges, including installation charges.

Could you please supply the following - â€¢ Quantity of smartphones with data â€¢ Quantity of feature phones without data â€¢ Average total account data usage each month â€¢ Preference of smartphone device type o High End Android o Regular Android o iPhone â€¢ Quantity of Aircards/Hotspots (I realize these are ineligible for ERATE) â€¢ Quantity of Connected Tablets (I realize these are ineligible for ERATE)

Answer:
Could you please supply the following :

Quantity of smartphones with data - 169

Quantity of feature phones without data - 36

Average total account data usage each month - 97GB

Preference of smartphone device type:

High End Android or Regular Android or iPhone - iPhone

Quantity of Aircards/Hotspots (I realize these are ineligible for ERATE) – 21 (please make sure you provide these on a separate quote)

Quantity of Connected Tablets (I realize these are ineligible for ERATE) None

City state zip and NPA_NXX are still needed for T-1, Ethernet and Fiber quotes.

Answer:
Administration Building 832-386-1000 14705 Woodforest • Houston 77015

Cimarron Elementary 832-386-3240 816 Cimarron • Houston 77015

Cloverleaf Elementary 832-386-3200 1035 Frankie • Houston 77015

Galena Park Elementary 832-386-1670 401 N. Main • Galena Park 77547

Green Valley Elementary 832-386-4390 13350 Woodforest • Houston 77015

Havard Elementary 832-386-3710 15150 Wallisville • Houston 77049

Jacinto City Elementary 832-386-4600 10910 Wiggins • Houston 77029

MacArthur Elementary 832-386-4630 1801 N. Main • Galena Park 77547

Normandy Crossing Elementary 832-386-1600 12500 Normandy Crossing • Houston 77015

North Shore Elementary 832-386-4660 14310 Duncannon • Houston 77015

Purple Sage Elementary 832-386-3100 6500 Purple Sage • Houston 77049

Pyburn Elementary 832-386-3150 12302 Coulson • Houston 77015

Sam Houston Elementary 832-386-4430 4101 E Sam Houston Pkwy N • Houston 77015

Tice Elementary 832-386-4050 14120 Wallisville • Houston 77049

Williamson Elementary 832-386-4000 6720 New Forest Parkway • Houston 77049

Woodland Acres Elementary 832-386-2220 12936 Sarahs Lane • Houston 77015

Cobb Sixth Grade Campus 832-386-2100 6722 Uvalde • Houston 77049

Cunningham Middle School 832-386-4470 14110 Wallisville • Houston 77049

Galena Park Middle School 832-386-1700 400 Keene • Galena Park 77547

North Shore Middle School 832-386-2600 120 Castlegory • Houston 77015

Woodland Acres Middle School 832-386-4700 12947 Myrtle Lane • Houston 77015

Galena Park High School 832-386-2800 1000 Keene • Galena Park 77547

North Shore Senior High 9th Grade Center 832-386-3400 13501 Holly Park • Houston 77015

North Shore Senior High School 832-386-4100 353 Castlegory • Houston 77049

Zotz Education Center13801 Holly Park • Houston 77015 Accelerated Center for Education 832-386-3670 Behavior Training Center 832-386-3670 Center for Success 832-386-3630

1. What type of connectivity is the District looking for in regards to their WAN? Are they requesting Layer 3 MPLS, Layer 2, or dark fiber? 2. If Layer 3 MPLS is being requested, can you please elaborate on the Classes of Service or levels of QoS that will be needed? Or what percentages of traffic will be used for voice, data, internet, etc. 3. Do they require managed routers from the bidding vendor or will they manage their own routers?

Answer:
Question: 1. What type of connectivity is the District looking for in regards to their WAN?

Are they requesting Layer 3 MPLS, Layer 2, or dark fiber? - Layer 2 lit fiber

2. If Layer 3 MPLS is being requested, can you please elaborate on the Classes of Service or levels of QoS that will be needed? Or what percentages of traffic will be used for voice, data, internet, etc. - N/A

3. Do they require managed routers from the bidding vendor or will they manage their own routers? We have our own routers. Vendor may need to supply a switch for interface to our routers.

In order for Cogent to bid on the WAN component to the network project above 2GE, we would need to know: -How much bandwidth do you anticipate using between the locations on average and/or peak times? -Will this link be used for replication? If so, will any data flows (IP to IP, MPLS labels, etc) exceed 2Gbps? -What is the anticipated bandwidth consumption per application/service/protocol? -Are the edge devices routers or switches? If switches, is there a need to extend Layer 2 functionality (extend VLANs)?

Answer:
-How much bandwidth do you anticipate using between the locations on average and/or peak times? -Will this link be used for replication? If so, will any data flows (IP to IP, MPLS labels, etc) exceed 2Gbps? On average, we expect about 30% bandwidth consumption with a minimum of about 50%-75% during peak times. Please keep in mind different campuses have different bandwidth demand at different times. Because this would be a multi-year contract, we need to be assured that what we get has room for growth. We are wanting a multi-year scalable contract the lists additional services levels with the associated pricing.

-What is the anticipated bandwidth consumption per application/service/protocol?

99.9% of our traffic is IP-to-IP, our routing protocol likely takes up no more than 0.1%

-Are the edge devices routers or switches? If switches, is there a need to extend Layer 2 functionality (extend VLANs)?

Our edge devices are routers. We handle all routing, there is no need for exten VLANS. Since we do all the routing, EIGRP has to be allowed to communication thorough to all sites.

Will Galena Park consider options for dark fiber with and without the modulating electronic and Special Construction if the Total Cost of Ownership is less than 10Gb lit service? Does Galena Park have technical requirements for the WAN?

Answer:
The district will accept bids for leased dark fiber as well (in addition to the specifically requested lit leased solution). If you are asking about self-provisioned fiber, that is not requested and is not listed on the 470 (and would not be funded without a 470 requesting self-provisioned fiber). We are not requesting self-provisioned fiber. We do not have technical specs for the leased solution.

What iPhone models and quantities are in use within the district? i.e. - iPhone 6 (72 users); iPhone 6S (97 users); etc.

Answer:
All are iPhone 6.

Which design architecture for the WAN network is required/ preferred: Fully Meshed allowing for(Any to Any site connectivity) or Hub and Spoke with a particular site being the HUB such as the Admin building: 14705 Woodforest Blvd., Houston, TX 77015 that all other sites will connect to directly? Also: -Will this link be used for replication? If so, will any data flows (IP to IP, MPLS labels, etc) exceed 2Gbps? -What is the anticipated bandwidth consumption per application/service/protocol?

Answer:
Question:

Which design architecture for the WAN network is required/ preferred: Fully Meshed allowing for(Any to Any site connectivity) or Hub and Spoke with a particular site being the HUB such as the Admin building: 14705 Woodforest Blvd., Houston, TX 77015 that all other sites will connect to directly?

Either solution will be fine.

Also: -Will this link be used for replication? If so, will any data flows (IP to IP, MPLS labels, etc) exceed 2Gbps? -What is the anticipated bandwidth consumption per application/service/protocol?

On average, we expect about 30% bandwidth consumption with a minimum of about 50%-75% during peak times. Please keep in mind that different campuses have different bandwidth demands at different times. Because this would be a multi-year contract, we need to be assured that what we get has room for growth. We are requesting a multi-year contract that identifies additional service levels and the associated pricing in that contract.

What is the make and model of the district-owned switches at each location that will be receiving the WAN transport? And, can you confirm that there are available 10G ports at each remote, and the hub site (the hub switch would need 24 ports to receive all circuits and avoid aggregation)?

Answer:
Campuses' L3 device is a Cisco 4500X with 16 10G ports. Hub site will be Cisco 6500 switch with (2) modules each consisting of (16) 10G ports.

1. Can Galena Park ISD describe the current wide area network solution and topology? 2. Please clarify Galena Park ISDâ€™s basic expectations re: fiber network service delivery. There are several variations of a Private and/or Dedicated fiber Wide Area Network. (listed in low-to-high order of end-user cost..); A: Dark Fiber strands; Service Provider constructs and provides Galena Park ISD only the physical fiber-optic cabling (FOC) infrastructure. Galena Park ISD would typically provide all routing and switching network equipment and all optical interfaces needed to â€œliteâ€ the Dark Fiber infrastructure. B: Hybrid: Service Provider constructs and provides Galena Park ISD the Dark Fiber infrastructure as well as providing pluggable optical interfaces (aka: modulating electronics) needed to lite the Dark Fiber infrastructure using Galena Park ISD existing network routing and switching equipment. C: Lit - Managed Services; Service Provider constructs and provides Galena Park ISD a â€˜Totalâ€™ solution including the physical fiber-optic infrastructure including customer premise interfaces needed to deliver and manage any Ethernet connectivity (E-LINE, E-LAN, E-TREE) or dedicated Internet access (DIA) services. 3. Please clarify Galena Park ISDâ€™s requirements for Service Level Agreements (SLA)? (i.e. Latency, Jitter, Network Availability, Packet Delivery etc..) 4. Please clarify Galena Park ISDâ€™s availability requirements; - Does Galena ISD operate mission-critical Applications or Services that require High Availability (HA) - Has Galena Park ISD experienced significant or repeated network outages with current network solution? There are several levels of redundancy or protection to address availability including the following; A: Outside Plant (Fiber route) Protection; - physically diverse fiber paths between customer premise and Provider Edge network. - physically diverse lateral and entrance B: CPE Redundancy; dual redundant terminating Customer Premise Equipment C: PE Redundancy; dual redundant Provider Edge equipment 5. Please clarify if Galena ISD requires or could benefit from any of the following for its DIA service; a. service provider provided Managed & Monitored DDoS (Distributed Denial of Service) Mitigation protection? b. service provider provided BGP peering support for a multi-carrier solution? c. service provider provided Bursting, bandwidth on-demand service? 6. Will Galena Park ISD be able to provide access, space and power as needed? a. For Protected Services, Service Provider may require diverse building-access rights and conduit for new construction to Galena Park ISD location(s)? b. For Litâ€“Managed Services, Service Provider will require rack space and AC power (UPS backed) for Customer Premise Equipment at all Galena Park ISD locations? c. For Lit-Managed Service, Service Provider will require colocation space and AC power (UPS backed) for Customer Premise Equipment at Galena Park ISDâ€™s 14705 Woodforest Blvd., Admin/Hub location? 7. For 10G Services does Galena Park ISD require Service Provider support Ethernet transport of full-rate 10G data flows or multiple data flows that may aggregate into 10G capacity?

Answer:
1. Can Galena Park ISD describe the current wide area network solution and topology?

One to Many - Any site to any site without going through central office.

2. Please clarify Galena Park ISDâ€™s basic expectations re: fiber network service delivery. There are several variations of a Private and/or Dedicated fiber Wide Area Network. (listed in low-to-high order of end-user cost..);

We are primarily looking for a managed, lit fiber solution. We will consider bids for dark fiber, but we do not have specifications for dark fiber bids.

A: Dark Fiber strands; Service Provider constructs and provides Galena Park ISD only the physical fiber-optic cabling (FOC) infrastructure. Galena Park ISD would typically provide all routing and switching network equipment and all optical interfaces needed to â€œliteâ€ the Dark Fiber infrastructure.

B: Hybrid: Service Provider constructs and provides Galena Park ISD the Dark Fiber infrastructure as well as providing pluggable optical interfaces (aka: modulating electronics) needed to lite the Dark Fiber infrastructure using Galena Park ISD existing network routing and switching equipment.

C: Lit - Managed Services; Service Provider constructs and provides Galena Park ISD a â€˜Totalâ€™ solution including the physical fiber-optic infrastructure including customer premise interfaces needed to deliver and manage any Ethernet connectivity (E-LINE, E-LAN, E-TREE) or dedicated Internet access (DIA) services.

3. Please clarify Galena Park ISDâ€™s requirements for Service Level Agreements (SLA)? (i.e. Latency, Jitter, Network Availability, Packet Delivery etc..)

Latency 1-2ms

Jitter 0-0.02ms

Network Availity 99%

Packet Delivery 99%

4. Please clarify Galena Park ISDâ€™s availability requirements; - Does Galena ISD operate mission-critical Applications or Services that require High Availability (HA) - Has Galena Park ISD experienced significant or repeated network outages with current network solution? There are several levels of redundancy or protection to address availability including the following;

One CPE device will suffice (we would like redundant power supplies on that device) and we are requesting that the provider be able to replace a failed device within 4 hours.

A: Outside Plant (Fiber route) Protection; - physically diverse fiber paths between customer premise and Provider Edge network. - physically diverse lateral and entrance

B: CPE Redundancy; dual redundant terminating Customer Premise Equipment

C: PE Redundancy; dual redundant Provider Edge equipment

5. Please clarify if Galena ISD requires or could benefit from any of the following for its DIA service;

a. service provider provided Managed & Monitored DDoS (Distributed Denial of Service) Mitigation protection?

b. service provider provided BGP peering support for a multi-carrier solution?

c. service provider provided Bursting, bandwidth on-demand service?

NO for A, B or C.

6. Will Galena Park ISD be able to provide access, space and power as needed?

a. For Protected Services, Service Provider may require diverse building-access rights and conduit for new construction to Galena Park ISD location(s)?

b. For Litâ€“Managed Services, Service Provider will require rack space and AC power (UPS backed) for Customer Premise Equipment at all Galena Park ISD locations?

c. For Lit-Managed Service, Service Provider will require colocation space and AC power (UPS backed) for Customer Premise Equipment at Galena Park ISDâ€™s 14705 Woodforest Blvd., Admin/Hub location?

Yes for A, B, and C.

7. For 10G Services does Galena Park ISD require Service Provider support Ethernet transport of full-rate 10G data flows or multiple data flows that may aggregate into 10G capacity?

Full-rate

Question deadline has been reached.