All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Harrah ISD 7
IFCB Posted : Nov 1, 2016
Bid Deadline : Tuesday, Nov 29, 2016

Questions Due By : Tuesday, Nov 22, 2016
Applicant Address : Harrah, OK 73045
IFCB ID : 170049128

IFCB Requirements :

·        All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

 

·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·        Bids must identify all fees and charges (including installation charges, if applicable) that will be assessed to the Applicant to procure the services or equipment included in your bid.

 

·        Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·        Contracts must not prohibit SPIN changes.

 

·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

 

·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

 If the Applicant is requesting bids for equipment with specific make and model numbers listed, the Applicant will also accept bids for functionally equivalent equipment.

·         

·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

 

·        E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

 

·        DISQUALIFICATION FACTOR INTERNET: Bidders who are not eligible to provide OUSF support will be disqualified.

·        INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

·        The winning C2 vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

 

·        DISQUALIFICATION BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

 

·        DISQUALIFICATION FACTOR C2: Service providers are required to bid the entire hardware Project A, Project B or Project C.  Bids for individual components of the Project A, Project B or Project C will be disqualified. 

 

·          All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

DISQUALIFICATION FACTOR C2: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified. 

Services and Equipment Requested :
 Local Phone Service including 2 PRI circuits – Approx. 17 analog/POTS lines and 120 DID lines. The terminating address for the PRI circuits is 20370 Elm Street, Harrah, OK 73045. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

 

Long Distance – Approx. 63 lines

Internet Access – Applicant currently has 400 Mb bandwidth. They would like bids for 400 Mb, 500 Mb, 600 Mb, 800 Mb and 1 Gb bandwidths. The terminating address for this circuit is 20370 Elm Street Harrah, Oklahoma 73045 (405) 454. The applicant is also requesting onsite technical support services, basic head-end firewall services, and on-site configuration and turn of the service.

 

E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

 

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

 

DISQUALIFICATION FACTOR INTERNET: Bidders who are not eligible to provide OUSF support will be disqualified.

 CATEGORY TWO VOLUNTARY SITE VISIT:

 

PROVIDERS WISHING TO BID ON THE CATEGORY TWO PROJECTS CAN ATTEND ONE OF TWO VOLUNTARY WALKTHROUGHS SCHEDULED ON NOVEMBER 7, 2016 AND NOVEMBER 14, 2016. THE TIME FOR BOTH DATES IS FROM 11:00AM – 3:00PM. REPORT TO HARRAH ADMIN BUILDING AT 20670 WALKER ST, HARRAH 73045.

 

 

CATEGORY TWO PROJECT DETAILS:


INTERNAL CONNECTIONS/NETWORK UPGRADE:  There is another document associated with this IFCB available for download that details the equipment the applicant wishes to purchase.  The document lists equipment that the applicant prefers – they will also accept functional equivalents of said items. 

 

BASIC MAINTENANCE OF INTERNAL CONNECTIONS:  There is another document associated with this IFCB available for download that lists the equipment to be maintained. 

MIBS:  There is another document associated with this IFCB available for download that lists the existing equipment to be maintained. 

 

Please provide separate pricing for any installation, activation, or initial configuration. Please also provide separate pricing for any maintenance on these items.

 

The winning C2 vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

 

 

CATEGORY TWO DISQUALIFICATION FACTORS:

 

 

DISQUALIFICATION FACTOR C2: Service providers are required to bid the entire Erate eligible hardware project - Project A, Project B or Project C.  Bids for individual components of the Erate eligible project will be disqualified.

 

DISQUALIFICATION FACTOR C2: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2017C2BiddingInstructions85.pdf
C2COVERPAGE.pdf
HarrahC2List.xlsx

Questions Received with Applicant Answers   ( Ask Questions? )




Are these AP's in addition to what you already have? If so, what is the brand/model number of what you currently have.

Answer:
 We are looking for a new wireless system with new AP's to go with it, we will be replacing the AP's that are in place right now.

Doe the ap's need new cabling?

Answer:
 Some aps could use existing cabling in place but from old system if it is viable, otherwise the aps will need new cabling