All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Tuttle Indep School Dist 97
IFCB Posted : Nov 23, 2016
Bid Deadline : Wednesday, Dec 21, 2016

Questions Due By : Wednesday, Dec 14, 2016
Applicant Address : Tuttle, OK 73089
IFCB ID : 170051349

IFCB Requirements :
 ·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Bids must identify all fees and charges (including installation charges, if applicable) that will be assessed to the Applicant to procure the services or equipment included in your bid.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
 
·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
·         If the Applicant is requesting bids for equipment with specific make and model numbers listed, the Applicant will also accept bids for functionally equivalent equipment.
 
·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
 
·         DISQUALIFICATION BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.
 
·         DISQUALIFICATION FACTOR C2: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
 
·         DISQUALIFICATION FACTOR C2: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
 
 
 

Services and Equipment Requested :
UPDATE 12/6/16: FLOOR PLANS HAVE BEEN ADDED

CATEGORY TWO DISQUALIFICATION FACTORS:
 
·         Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.
·         Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

 
CATEGORY TWO PROJECT DETAILS:
 
Applicant has two Category Two Projects, Project A is for Internal Connections, and Project B is for Network Maintenance (for items listed under Project A).  There is another document available for download that details the equipment the district wishes to purchase and have maintained.  Please note the quantities listed are the Applicant’s best estimate and depending upon the solution offered by each bidder quantities of the switches and WAPs may be adjusted to fit that solution.
 
The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.
 
 
CATEGORY TWO VOLUNTARY WALK THROUGHS:
 
There are two voluntary walk through opportunities, Tuesday, December 6th and Tuesday, December 13th.  Interested vendors should meet at 9am at 515 East Main Street, Tuttle, OK 73089 

There is an additional document associated with this IFCB. Please click the buttons to download the document.

2017C2BiddingInstructions93.pdf
TuttleC2COVERPAGE.pdf
TuttleC2EquipmentList.xlsx
TuttleFloorPlans.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Are the L3 switches at the ES to have PoE or PoE+? Are the L2 switches at each site to have PoE or PoE+ Is the 1 wall mount enclosure at each site to house all of the switches requested for that site?

Answer:
 The L3 and L2 switches may be either POE or POE+ as recommended to be most economic and effective.  The wall mount at each site is to house the additional switches; there are some switches already in place at each site.

Does the district prefer plenum or non-plenum network cabling for wireless access points?

Answer:
 No preference – As recommended.

Is there an existing wireless infrastructure in place at each site on the RFP? If so, who is the manufacturer? Is the district replacing the existing wireless at each site?

Answer:
 Yes, there is an infrastructure in place.  The manufacturer is Extreme Networks.  The District is not fully replacing the existing wireless at each site, but will be adding to the infrastructure.

Will the district allow bid for just cabling?

Answer:
 No. The IFCB is clear:   DISQUALIFICATION FACTOR C2: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

At the Intermediate School, there is listed on the TuttleC2EquipmentList a total of 75 wireless access points. On the TuttleFloorPlans.pdf there are 17 classrooms, offices, cafeteria and library. At the bottom of the List spreadsheet, there is a statement about adjusting quantities to fit the solution. During the walk through, it was stated that the district wants 75 AP's for the Intermediate School. Do we quote 75 (which is way over the amount needed) or do we make adjustments as according to instructions? The number of AP's at each site probably needs to be adjusted to fit a proper wireless solution/design.

Answer:
 If you can provide the needed coverage with less WAPs, please only bid the number of WAPs that are necessary to get proper coverage. We provided our best estimate as to the number of WAPs before vendors had a chance to review our project.

In the meeting, new buildings and additions were being discussed in the near future. Do we base our wireless coverage plan on the current building classroom count that was provided? Or, do we need to be made aware of exactly what new construction will be happening at which site and design the best solution for that number?

Answer:
 Yes, base your wireless coverage on the current building classroom counts that have been provided.

With keeping some of the existing access points and by mentioning that you will be adding on to those, how are you wanting to manage your wireless network? In other words, what does "adding on" look like to you in terms of manageability?

Answer:
 Though we are not a “one to one” environment, we hope that more/upgraded access points will provide greater wireless provision throughout our schools.  This will better position our campuses for increased internet demand.