·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Bids must identify all fees and charges (including installation charges, if applicable) that will be assessed to the Applicant to procure the services or equipment included in your bid.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

·         If the Applicant is requesting bids for equipment with specific make and model numbers listed, the Applicant will also accept bids for functionally equivalent equipment.
 

·         The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

 

·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges AND special construction costs must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·         DISQUALIFICATION FACTOR INTERNET: Bidders who are not eligible to provide OUSF support will be disqualified.

 

 

·         DISQUALIFICATION FACTOR C2: Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

·         DISQUALIFICATION FACTOR C2: Vendors wishing to submit bids for category 2 projects must attend the corresponding walkthrough.  Bids from vendors who did not attend either of the site visits will be disqualified. 

 

·         DISQUALIFICATION FACTOR C2: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

·         PROVIDERS WHO WANT TO BID ON THE CATEGORY TWO PROJECT MUST ATTEND ONE OF THE BELOW MANDATORY WALKTHROUGH.  THE FIRST VISIT WILL BE TUESDAY, DECEMBER 6TH, AND THE SECOND WILL BE TUESDAY, DECEMBER 13TH.  FOR EACH OF THE ABOVE DATES MEET AT 504 EAST 4^TH STREET, DEWAR, OK @ 10:30AM.  BIDS FROM VENDORS WHO DID NOT ATTEND THE CORRESPONDING WALKTHROUGH WILL BE DISQUALIFIED.

Long distance service – Approx 200 minutes used per month

Internet Access – Minimum 200Mb,  Maximum 300Mb bandwidth.  The terminating address for this circuit is 204 East 5^th, Dewar, OK 74431; (918)652.  Please submit bids for 200Mb, 250Mb, and 300 Mb bandwidths.  Applicant will consider a multi-year scalable contract that provides the option to increase bandwidth during the term of the contract.  Please provide separate pricing for any installation and maintenance/technical support.  Applicant is requesting the option of a four year payment plan for any installation/special construction charges for any new circuit.  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. 

 

·         VENDORS WISHING TO BID ON THE CATEGORY TWO MUST ATTEND ONE OF TWO MANDATORY WALKTHROUGHS.  BIDS RECEIVED FROM VENODRS WHO DID NOT ATTEND THE MANDATORY WALKTHROUGH(S( WILL BE DISQUALIFIED.

·         DISQUALIFICATION FACTOR : Service providers are required to bid the entire hardware project/upgrade.  Bids for individual components of the project/upgrade will be disqualified.

·         DISQUALIFICATION FACTOR C2: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified.  Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment.  Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

PROVIDERS WHO WANT TO BID ON ANY OF THE CATEGORY TWO PROJECTS MUST ATTEND ONE OF THE BELOW MANDATORY WALKTHROUGH.

                FIRST DATE:  TUESDAY, DECEMBER 6th

                SECOND DATE:  TUESDAY, DECEMBER 13TH

FOR EACH OF THE ABOVE DATES MEET AT 504 EAST 4^TH STREET @ 10:30AM.  BIDS FROM VENDORS WHO DID NOT ATTEND ONE OF THE ABOVE WALKTHROUGHS WILL BE DISQUALIFIED.

 

CATEGORY TWO PROJECT DETAILS:

 

There are three projects for Dewar ISD, Project A – Firewall (IC); Project B – Cabling and Access Points (IC); Project C – Firewall (BMIC).  There is another document for download that details what is needed for each of these projects.

If the Applicant is requesting bids for equipment with specific make and model numbers listed, the Applicant will also accept bids for functionally equivalent equipment.