All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Chickasha ISD 1
IFCB Posted : Nov 16, 2016
Bid Deadline : Wednesday, Dec 14, 2016

Questions Due By : Wednesday, Dec 7, 2016
Applicant Address : Chickasha, OK 73018
IFCB ID : 170050540

IFCB Requirements :
 ·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Bids must identify all fees and charges (including installation charges, if applicable) that will be assessed to the Applicant to procure the services or equipment included in your bid.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.
 
·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
 
 
·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.
 
·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.
 
·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.
 
·         DISQUALIFICATION FACTOR INTERNET & LIT FIBER SERVICE:  Bidders who are not eligible to provide OUSF support will be disqualified.

·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges AND special construction costs must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
 

Services and Equipment Requested :
 Local phone service – Applicant currently has 7 PRI circuits, 68 analog/POTS lines and 100 DID lines and is considering switching over to one SIP trunk with 30-40 channels, 43 analog/POTS lines and 100 DID lines (ability to transfer existing numbers 222-6500 through 222-6599).  The SIP trunk will be at the Lincoln Elementary, 103 Dakota, Chickasha, OK 73018; (405) 222.  Bids should any and all installation and configuration costs for switchover.  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

Current PRI circuits are located at:  101 John P Cowan; 1000 S 9th St; 1415 W Grand Ave; 1000 W Minnesota Ave; 103 W Dakota Ave; 1208 S 17th St; 900 W Choctaw Ave.

Analog lines (Fax, Fire, Alarm, Elevator Lines) are needed as follows:
·         Lincoln (103 Dakota):  4
·         Grand Elementary(1415 Grand Ave.):   4
·         Bill Wallace Early Childhood Center(2301 S. 16th St.):  4
·         Middle School(1000 S. 9th St.):   5
·         High School(101 John P. Cowan St.):  8
·         Administration(900 W. Choctaw Ave.):  6
·         Transportation(706 N 16th St.):  5
·         Southwest Elementary(1208 S. 17th St.):  7

Long distance – Applicant currently averages 900 minutes per month
 

Cellular phone service – Approx 8 lines.  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.
 

Internet Access – Minimum 1GB,  Maximum 2GB bandwidth.  The terminating address for this circuit is the Lincoln Elementary, 103 Dakota, Chickasha, OK; (405) 222.  Please submit bids for 1GB, 1.5GB, and 2GB bandwidths.  Service should include provider managed router and 15-20 Public IP addresses.  Applicant will consider a multi-year scalable contract that provides the option to increase bandwidth during the term of the contract.  Please provide separate pricing for any installation and maintenance/technical support.  Applicant is requesting the option of a four year payment plan for any installation/special construction charges for any new circuit.  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. 
INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges AND special construction costs must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid. 
DISQUALIFICATION FACTOR INTERNET: Bidders who are not eligible to provide OUSF support will be disqualified.
 

Lit Fiber Services – Applicant currently has a 10GB hand-off at the hub site (Lincoln Elementary, 103 Dakota) to the following 1GB point to point connections:
·         Administration (900 W Choctaw Ave)
·         Grand Elementary (1415 Grand Ave)
·         Middle School (1000 S 9th St)
·         High School (101 John P. Cowan St)
·         Southwest Elementary (1208 S 17th St)

Applicant is seeking a 10GB hand-off at Lincoln Elementary and then a 1GB minimum to each of the sites from Lincoln ES up to a maximum of 10GB.  Applicant will consider a multi-year scalable contract that provides the option to increase bandwidth during the term of the contract.  Please provide separate pricing for any installation and maintenance/technical support.  Applicant is requesting the option of a four year payment plan for any installation/special construction charges for any new circuits.
DISQUALIFICATION FACTOR LIT FIBER SERVICE: Bidders who are not eligible to provide OUSF support will be disqualified.

Questions Received with Applicant Answers   ( Ask Questions? )




What endpoint would you be connecting the SIP trunk to? Or our you trying to incorporate the SIP trunk with the PRI's?

Answer:
 We are connecting it to our main entry site (Lincoln Elementary) to an Avaya IP Office, which is connected to an IP Office at each site (8 sites). I am wanting a central entry point for our phone system instead of coming in at each site like it currently is. I am wanting to get rid of our PRI's completely and doing 1 SIP trunk.

- Will you be responsible for configuring the SIP trunk in the Avaya? - Does the Avaya have connectivity to talk directly over the Internet to our provider via SIP? - Can you isolate the SIP traffic Inbound through the firewall? - Do you require secure SIP? - Do you require a 411 listing? - Do you have a backup line for 911? - Do you want to utilize E911 and is the Avaya capable of E911?

Answer:
 No, I would prefer that be handled by the vendor during setup. All of the Avaya boxes sit behind our ISP's router and our firewall. We have multiple ports on the firewall that could potentially be isolated. Secure SIP would be preferred, but not required. 411 directory listing would be preferred, but not required. We do not have a backup line for 911. We are currently using E911 at our sites via the Avaya systems.

What is your current monthly long distance costs?

Answer:
 This is an open competitive bidding process and we’re not going to answer that question. USAC instructions don’t allow applicants to discuss their current vendors or pricing. See http://filealongwitherate.org/keep-the-bidding-process-open-and-fair/