Blue Ridge ISD | 170050078

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

Blue Ridge ISD

IFCB Posted : Nov 11, 2016

Bid Deadline : Friday, Dec 30, 2016

Questions Due By : Thursday, Dec 15, 2016

Applicant Address : Blue Ridge, TX 75424

IFCB ID : 170050078

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Bids must identify all fees and charges (including installation charges, if applicable) that will be assessed to the Applicant to procure the services or equipment included in your bid.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract.

· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

· INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges AND special construction costs must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

· If the Applicant is requesting bids for equipment with specific make and model numbers listed, the Applicant will also accept bids for functionally equivalent equipment.

· The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

· DISQUALIFICATION BMIC - Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

· DISQUALIFICATION FACTOR C2: Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

· DISQUALIFICATION FACTOR C2: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

Services and Equipment Requested :

UPDATE 12/13: BID DEADLINE HAS BEEN EXTENDED TO 12/30

UPDATE 12/12: QUESTION DEADLINE HAS BEEN EXTENDED TO 12/15

UPDATE 12/9/2016: BID DEADLINE HAS BEEN EXTENDED TO 12/23/16

UPDATE 11/17: FLOOR PLANS HAVE BEEN ADDED. DETAILS FOR C2 PROJECT:

all ceilings can be reached with a 10 foot or less ladder.

all buildings are open above ceiling for cabling and have ducts for wires.

all wires from the elementary 2nd floor have to come down to the first floor IDF

we have rack space and patch panels readily available.

High School band hall has a IDF above it same as the Hs Ag building.

Local phone service including PRI circuit – Approx 15 analog/POTS lines and 100 DID lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

Long Distance service – Approx 38 lines

Cellular phone service – Approx 3 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

Internet Access – This circuit terminates at Blue Ridge High School, 11020 CR 504, Blue Ridge, TX 75424; (972) 752. Applicant is requesting bids for internet access to service the entire district with speeds ranging from 60Mb to 200Mb bandwidths. Please provide bids for the following bandwidths: 60Mb, 70Mb, 80Mb, 90Mb, 100Mb, 120Mb, 140Mb, 150Mb, 160Mb, 180Mb and 200Mb. Applicant prefers public DNS hosting by the service provider. Applicant requires a minimum of 10 public IPs be included in the bid. Please provide separate pricing for any maintenance and/or technical support. Applicant is requesting a payment plan over a three year term for any installation and/or construction costs. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

· INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges/special construction costs must be identified on your bid. If you submit a bid indicating that installation charges/special construction costs may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

CATEGORY TWO DISQUALIFICATION FACTORS:

· Service providers are required to bid the entire hardware project/upgrade. Bids for individual components of the project/upgrade will be disqualified.

· Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

· Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified.

CATEGORY TWO PROJECT DETAILS:

Blue Ridge ISD has three separate Category Two Projects, Project A, Project B, and Project C. Project A includes: wireless AP setup, installation, and configuration; cabling; Poe switches installation and configuration; Wireless controller setup and configuration. Project B is for UPS devices. Project C is for network maintenance for select items from Project A.

The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid.

There is another document associated with this IFCB that is available for download, “Blue Ridge ISD C2,” that details the equipment the applicant wishes to purchase and have maintained.

CATEGORY TWO VOLUNTARY WALK THROUGHS:

There will be two voluntary walk throughs for Blue Ridge ISD’s Category Two projects. The first date will be Tuesday, November 15^th and the second, Thursday, November 17^th. Interested vendors may report to the Administration Building at 318 West School Street between 10am and 2pm.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

BlueRidgeISDC2.xlsx
BlueRidgeC2COVERPAGE.pdf
2017C2BiddingInstructions7.pdf
BlueRidgeMaps.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

1. Will the District make time available for an on site demonstration of equivalent/superior wireless solutions, or can a time be scheduled to hold a webinar to establish equivalency/superiority of another wireless solution? 2. Does the District prefer cloud based or on site controller wireless solutions? Or should we propose both for you to decide? Thank you.

Answer:
1. Yes we can make time for webinar or a demonstration. Vendors who would like to set up a demo webinar or onsite should email Eduardo Vargas at eduardo.vargas@brisd.net. All other requests and questions should be submitted using the submit a question button on our IFCB.

2. We prefer cloud based controller for the wap.

Is there anyone we need to contact to attend voluntary walkthrough?

Answer:
Yes they can contact me for the site walk thru at eduardo.vargas@brisd.net

The total number of APs requested for the HS on Project A is 33. On the Project C spreadsheet the total number of APs is only 32. Please advise.

Answer:
33 total - in the end we may end up purchasing less waps if we determine the wireless coverage is sufficient.

Would Mr. Vargas be the contact for the on-site walk thru?

Answer:
Yes they can contact me for the site walk thru at eduardo.vargas@brisd.net

The HP switch model 2530 J9772A Procurve 48 port switch listed for the high school is now an Aruba switch (Aruba 2530-48G-PoE+ - Switch - managed - 48 x 10/100/1000 (PoE+) + 4 x Gigabit SFP - desktop, rack-mountable, wall-mountable - PoE+) Would the HPE 2510-48G Switch (J9280A#ABA) Switch - managed - 44 x 10/100/1000 + 4 x combo SFP - rack-mountable be sufficient as a replacement?

Answer:
Yes, that poe switch would be sufficient.

With regards to this: "Maintenance bids listing only an hourly rate and not a monthly or annual total will be disqualified. Vendors quoting an hourly rate are required to also a) confirm that you have the ability/expertise to maintain all of the equipment listed and b) propose a number of hours at a particular rate monthly to properly maintain the entire list of equipment. Bids that contain only hourly rates, without confirmation that the company can service the list of equipment, or without a monthly total will be disqualified." Is there a certain amount of support hours you are looking for per month for the wireless and switches in particular? I would like to bid the same number of support hours as others so it is an apples to apples bid.

Answer:
We would like to have a block of support hours (10 or so) per year that we could use for switch or wap configuration/troubleshooting, etc.

Is their a direct path for the cabling to be run in the elementary school from the 2nd floor to the 1st floor since all data cables need to be run to the IDF on the 1st floor?

Answer:
1. Every campus edge switch is configured and segmented, only setup and configuration will be required on the new switches. only two vlans are handled by the wifi switches.

2. The elementary building has inter-wall conduit that allows cabling to be run from the main idf to the second floor waps and classrooms.

Will there be Vlans to configure on the HP switches and if so, how many are needed and are there any Vlans already in place on the network? If Vlans are new to the network will services needed to configure all of the other switches in the district? How many switches total are in the district that will need the VLans configured on them as well?

Answer:
1. Setup and configuration will be required on the new switches, only two VLANs are to be configured within the new switches, the internal private and the public VLAN.

For the local phone service are you needing a PRI plus 15 analog lines? Also, are the additional analog lines being installed at the same location? Also, would a bid be disqualified if it is only for the PRI but not the analog lines?

Answer:
as stated in the RFP we require a PRI with 15 analog lines, they are going to be installed in the same location, we are requesting vendors bid both PRI and analog – we would prefer one vendor to handle our phone needs.

Question deadline has been reached.