Clayton School District

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Dec 24, 2015

Bid Deadline : Thursday, Jan 28, 2016

Questions Due By : Thursday, Jan 21, 2016

Applicant Address : Clayton, MO 63105

IFCB ID : 160013869

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

· Prices must be held firm for the duration of the associated E-rate Funding Year(s) or until all work associated with the project is complete (including any contract and USAC approved extensions).

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

· NETWORK UPGRADE/CATEGORY 2 – VENDORS WISHING TO SUBMIT BIDS FOR THE CATEGORY TWO PROJECT MUST ATTEND THE MANDATORY SITE VISIT. BIDS RECEIVED FROM VENDORS WHO DID NOT ATTEND THE MEETING WILL BE DISQUALIFIED.

· MAINTENANCE BIDS LISTING ONLY AN HOURLY RATE AND NOT A MONTHLY OR ANNUAL TOTAL WILL BE DISQUALIFIED. VENDORS QUOTING AN HOURLY RATE ARE REQUIRED TO ALSO A) CONFIRM THAT YOU HAVE THE ABILITY/EXPERTISE TO MAINTAIN ALL OF THE EQUIPMENT LISTED AND B) PROPOSE A NUMBER OF HOURS AT A PARTICULAR RATE MONTHLY TO PROPERLY MAINTAIN THE ENTIRE LIST OF EQUIPMENT. BIDS THAT CONTAIN ONLY HOURLY RATES, WITHOUT CONFIRMATION THAT THE COMPANY CAN SERVICE THE LIST OF EQUIPMENT, OR WITHOUT A MONTHLY TOTAL, WILL BE DISQUALIFIED.

· DISQUALIFICATION FACTOR: Vendors are required to submit bids via the template “Internal connections – Template V15 – 1” or “Basic Maintenance Template V15 – 1” for each individual school that is receiving equipment and a separate template for all shared equipment. Please name each template for the name of the school and project. Example: “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.” Vendors that do not submit bids in the required template format will be disqualified from the process.

· If the Applicant is requesting bids for equipment with specific make and model numbers listed, the Applicant will also accept bids for functionally equivalent equipment.

Services and Equipment Requested :

UPDATE 1/12/2016: THE BID AND QUESTION DEADLINES HAVE BEEN EXTENDED BY ONE WEEK

UPDATE 1/11/2016: SPECS FOR CELL PHONES HAVE BEEN ADDED AS AN ATTACHMENT

UPDATE 1/6/2016: REQUESTS FOR ALL C2 SERVICES LISTED ON THIS IFCB ARE NOW CANCELLED. WE WILL ISSUE ANOTHER IFCB AND 470 FOR THE C2 PROJECT SHORTLY. The school intends to issue ads in the local paper and start the C2 bidding process over on a separate 470/IFCB. We apologize for any inconvenience.

UPDATE 12/24/15 10:30AM - PLEASE ALSO PROVIDE WAN BIDS FOR 3 GB AND 5 GB BANDWIDTHS.

Local Phone Service including 2 PRI circuits – 30 analog/POTS lines and 600 DID lines. PRI circuits are located at #1 Mark Twain Circle, Clayton, MO 63105 (314) 854. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

Long Distance Service – 76 lines, average 2,100 minutes used per month.

Cellular Phone Service – 63 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

WAN Connections – Applicant is requesting bids for 1 GB up to 10 GB fiber WAN/MAN with up to 10 GB Unicast or multicast at 9 locations. Please provide bids for 1 GB, 3 GB, 5 GB and 10 GB connections for the following locations:

#	Location:	Alias:	Address:
1	Clayton High School	CHS	#1 Mark Twain Circle Clayton, MO 63105
2	Wydown Middle School	WMS	6500 Wydown Clayton, MO 63105
3	Captain Elementary	CAP	6345 Northwood Clayton, MO 63105
4	Glenridge Elementary	GLE	7447 Wellington Way Clayton, MO 63105
5	Meramec Elementary	MER	400 South Meramec Clayton, MO 63105
6	Administrative Center	AC	#2 Mark Twain Circle Clayton, MO 63105
7	Family Center	FC	301 North Gay Avenue Clayton, MO 63105
8	Facility Services	FS	305 North Gay Avenue Clayton, MO 63105
9	Athletics - Field House	FH	303 North Gay Avenue Clayton, MO 63105

Internet Access #1 – Applicant is considering 150 Mb bandwidth to 1 GB bandwidth. Please provide bids for bandwidths of 350 Mb, 650 Mb and 850 Mb. The terminating address for this circuit is Administration Center, # 2 Mark Twain Circle, Clayton, MO 63105. Please provide separate pricing for any installation, activation, or initial configuration. Please also provide separate pricing for any maintenance and technical support. The applicant is also requesting a three year payment plan on any construction costs. All costs must be included on the bid. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

Internet Access #2 – Applicant is considering 150 Mb bandwidth to 1 GB bandwidth. Please provide bids for bandwidths of 350 Mb, 650 Mb and 850 Mb. The terminating address for this circuit is Wydown Middle School, 6500 Wydown, Clayton, MO 63105. Please provide separate pricing for any installation, activation, or initial configuration. Please also provide separate pricing for any maintenance and technical support. The applicant is also requesting a three year payment plan on any construction costs. All costs must be included on the bid. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

CATEGORY TWO MANDATORY MEETING:

- Cabling: A mandatory Bidders meeting will be held on January 7, 2016 at 1:45pm (Central Standard Time).

- POE Switch: A mandatory Bidders meeting will be held on January 8, 2016 at 12:30pm (Central Standard Time).

- Wireless Access Points:A mandatory Bidders meeting will be held on January 7, 2016 at 1:45pm (Central Standard Time).

Bids received from vendors for cabling, switches or WAP who did not attend the mandatory meeting above for each project will be disqualified.

There will be a voluntary site visit Saturday, January 9, 2016 at 10:00am at the Administration Building, #2 Mark Twain Circle, Clayton, MO 63105.

CATEGORY TWO PROJECT DETAILS:

There is another document available for download (Clayton Equipment List) that details the districts C2 project. They would like to purchase these items and also have bids for maintenance of these items except for the cabling. No maintenance is requested for the cabling.

-CAT6E Cabling – Installation, labeling of wiring and termination of cable from a patch panel located in the designated MDF or IDF to an Ethernet jack within each building. Vendor shall be responsible for all finish work. This may including but is not limited to, CAT6 cabling, cabling stacks, wire ladders, wire baskets, wiring claps, U brackets, Panduit, conduit molding, surface mounted wall jacks or flush mount wall jacks, Ethernet RJ45 connectors, etc. All cabling installation will be done after business hours. The winning bidder will be expected to show proof that all laborers have passed a background check prior to entering any building. All labor relating to the project should meet local Prevailing Wages. All cabling should meet or exceed local, state and Federal low voltage cabling laws or codes.

-Wireless Access Points - Installation, Activation, Configuration, Inventory and Labeling on all. The installation of Access Points will be done after business hours. The winning bidder will be expected to show proof that all laborers have passed a background check prior to entering any building.

-Rack Mounted UPS/Battery Backup - Installation, Activation, Configuration, Inventory and Labeling on all. All installation will be done after business hours. The winning bidder will be expected to show proof that all laborers have passed a background check prior to entering any building.

-POE Switches - Installation, Activation, Configuration, Inventory and Labeling on all. The winning bidder will be expected to show proof that all laborers have passed a background check prior to entering any building.

Maintenance details:

POE Switches