·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

·        Please include the correct Service Provider Identification Number (SPIN) on your bid.

·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

·        Contracts must not prohibit SPIN changes.

·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

·        Prices must be held firm for the duration of the associated E-rate Funding Year(s) or until all work associated with the project is complete (including any contract and USAC approved extensions).

·        E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

·        E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

 

 

Long Distance Service – 27 lines

 

Cellular Phone Service – 78 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

 

C2 – There is an additional document available to download with the list of equipment to be maintained by site. The district is hoping that maintenance bids come in under 1/5^th of their 5 year Category two budget for each site (we would like to apply every year for BMIC on equipment for all five years, which we can only do if we’re on-budget or under budget). Applicant is seeking 80 hours of basic maintenance per year.

 

 

There will be one voluntary walkthrough at Bryan Campus, January 4, 2016 from 2:00-5:00pm. Bryan Campus address is 410Bethel Lane, Bryan, TX 77802.

There will be one voluntary walkthrough at Tidwell Campus, January 11, 2016 from 2:00-5:00pm.

 

C2 DISQUALIFICATION FACTORS:

DISQUALIFICATION FACTOR: All Questions and Bids must be submitted via the online IFCB system at www.crwconsulting.com/rfp

DISQUALIFICATION FACTOR: Bids listing only an hourly rate, and not a monthly or annual total will be disqualified.

DISQUALIFICATION FACTOR: Bids submitted must confirm that the company can service the equipment listed.