·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

·        Please include the correct Service Provider Identification Number (SPIN) on your bid.

·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

·        Contracts must not prohibit SPIN changes.

·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

·        Prices must be held firm for the duration of the associated E-rate Funding Year(s) or until all work associated with the project is complete (including any contract and USAC approved extensions).

·        E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

·        E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

 

·        NETWORK UPGRADE/CATEGORY 2 – VENDORS WISHING TO SUBMIT BIDS FOR THE CATEGORY TWO PROJECT MUST ATTEND ONE OF TWO MANDATORY SITE VISITS.  BIDS RECEIVED FROM VENDORS WHO DID NOT ATTEND EITHER MEETING WILL BE DISQUALIFIED.

 

 

·        DISQUALIFICATION FACTOR: Vendors are required to submit bids via the template “Cat-Two-Internal-Connections–16.1” or “Cat-Two-Basic-Maintenance-Internal-Connections-16.1” for each individual school that is receiving equipment and a separate template for all shared equipment.  Please name each template for the name of the school and project.  Example:  “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.”  Vendors that do not submit bids in the required template format will be disqualified from the process.

·        If the Applicant is requesting bids for equipment with specific make and model numbers listed, the Applicant will also accept bids for functionally equivalent equipment.

·        DISQUALIFICATION FACTOR: Service providers are required to bid an entire Project.  Bids for individual components of a single project will be disqualified.

 

Local Phone Service – 24 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

 

Long Distance Service – 24 lines, average 5,000 minutes used per month

 

Internet Access – Minimum 100 Mb up to 250 Mb bandwidth fiber optic service with static IP assignments. Please also include bids for 200 Mb bandwidth. The terminating address for this circuit is Carl Junction Primary K-1 North, 201 Broadway, Carl Junction, MO 64834.  Please provide separate pricing for any installation, activation, or initial configuration. Applicant is requesting a payment plan of 3 years for construction costs of circuit.E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

Providers wishing to bid on the category two projects must attend one of two mandatory walkthroughs scheduled on March 15, 2016 or March 22, 2016 at 09:00 am. Please go to 201 S. Broadway, Carl Junction, MO 64834 in Room 4.

DISQUALIFICATION FACTOR: VENDORS WHO WISH TO BID MUST ATTEND ONE OF TWO MANDATORY SITE VISITS. VENDORS WHO SUBMIT A BID BUT HAVE NOT ATTENDED A MEETING WILL BE DISQUALIFIED.

 

 If the applicant is requesting bids for equipment with specific make/model/manufacturer listed, the applicant will accept bids for functionally equivalent equipment. Please provide separate pricing for installation and configuration. If bidding on Project A, this will require one template.  If bidding on Project B, this will require one template.  If bidding on Project C, this will require one template. If bidding on Project D, this will require one template. If bidding on Project E, this will require one template. If bidding on Project F, this will require one template. If bidding on Project G, this will require one template. If bidding on Project H, this will require one template. If bidding Project I, this will require 6 templates.

 

DISQUALIFICATION FACTOR: Vendors are required to submit bids via the template “Cat-Two-Internal-Connections – 16.1” or “Cat-Two-Basic-Maintenance-Internal-Connections-16.1”  for each individual school that is receiving equipment and a separate template for all shared equipment.  Please name each template for the name of the school and project.  Example:  “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.”  Vendors that do not submit bids in the required template format will be disqualified from the process.

 

DISQUALIFICATION FACTOR: Service providers are required to bid an entire Project.  Bids for individual components of a single project will be disqualified.

 

DISQUALIFICATION FACTOR: VENDORS WHO WISH TO BID MUST ATTEND ONE OF TWO MANDATORY SITE VISITS. VENDORS WHO SUBMIT A BID BUT HAVE NOT ATTENDED A MEETING WILL BE DISQUALIFIED.

 

We would also like for providers bidding on Category Two projects to also submit your bids in normal format – a word/excel/PDF as you normally would.