Southeast Arkansas Education Service Co-op

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Feb 18, 2016

Bid Deadline : Thursday, Mar 17, 2016

Questions Due By : Thursday, Mar 10, 2016

Applicant Address : Monticello, AR 71655

IFCB ID : 160028163

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-

· Bidders for all services and products (except for tariffed telecommunications services or month-to-month services which do not have a related contract) must also submit a contract for products or services.

Services and Equipment Requested :

Local phone service – Approx 75 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

Long distance service – Approx 75 lines; approx 2,300 minutes used per month

Cellular phone service - Approx 66 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

1. What type of phone system do you currently have? 2. Do you own or lease your phone system? 3. What type of phone service do you currently have: POTS, SIP, PRI, Centrex, Hosted Centrex? 4. Is your phone system located on your premise or offsite? 5. What is the terminating address for the phone service, if there are multiple locations, please list each physical location. 6. What your current incoming bandwidth for each facility? 7. Of the 75 lines, can you provide a breakdown of lines per campus (if multiple) as well as a count of published numbers (in the phone book) for each? 8. Please provide a breakdown of telephone lines used for telephone service, fax service, and/or alarm service. Thank you.

Answer:
1) Nortel Networks

2) No, we own it

3) POTS

4) Onsite

5) 1022 Scogin Drive Monticello, AR 71655

6) 600Mb/s

7) 75 line local, long distance, 2300 average mins for long distance.

8) 75 Local/LD, 5 Fax, 3 alarm, 1 elevator.

Will the Coop be wanting a SIP or PRI connections and how many? How many numbers will need to be ported? Thank you

Answer:
SIP provided we can keep our current local numbers and QoS will be guaranteed.

Can you clarify within the requested 66 lines how many of these lines need to be smartphones and/or basic phones. What are the talking minute requirements, texting requirements and DATA requirements on each. Thank you.

Answer:
Group A - Eligible Smart Phones - 21

Basic Phones - 24

Voice - Unlimited Text - Unlimited Data - Smart Phones share 2 pools of 60 GB each.

Group B - Eligible Smart Phones - 4

Basic Phones - 1

Voice - Unlimited Text - Unlimited Data - Smart Phones share 18,000 GB

Group C - Eligible Smart Phone - 1

Voice - Unlimited Text - Unlimited Data - 10,000 GB

How many of your existing POTS lines are currently published in the phone book?

Answer:
1 number listed in the directory

Question deadline has been reached.