·        Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

·        Please include the correct Service Provider Identification Number (SPIN) on your bid.

·        By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

·        Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

·        Contracts must not prohibit SPIN changes.

·        Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

·        Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

·        All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

·        All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

·        Prices must be held firm for the duration of the associated E-rate Funding Year(s) or until all work associated with the project is complete (including any contract and USAC approved extensions).

  

·        NETWORK UPGRADE/CATEGORY 2 – VENDORS WISHING TO SUBMIT BIDS FOR THE CATEGORY TWO PROJECT MUST ATTEND THE MANDATORY PRE-BID MEETING.  BIDS RECEIVED FROM VENDORS WHO DID NOT ATTEND THE MEETING WILL BE DISQUALIFIED.

 

·        DISQUALIFICATION FACTOR: Vendors are required to submit bids via the template “Cat-Two-Internal-Connections–16.1” or “Cat-Two-Basic-Maintenance-Internal-Connections-16.1” for each individual school that is receiving equipment and a separate template for all shared equipment.  Please name each template for the name of the school and project.  Example:  “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.”  Vendors that do not submit bids in the required template format will be disqualified from the process.

·        If the Applicant is requesting bids for equipment with specific make and model numbers listed, the Applicant will also accept bids for functionally equivalent equipment.

Leased Wireless Connection - 1 x 1 GB bandwidth up to 10 GB bandwidth. There is an additional document available to download with details about this project – Cole WAN RFP. Applicant is seeking a connection between Cole R-1 High School, 13600 Route C, Russellville, Missouri 65074 and Cole R-1 Elementary and Middle School, 13111 Park Street, Russellville, Missouri 65074.

Dark Fiber -  1 x 1 GB bandwidth up to 10 GB bandwidth. There is an additional document available to download with details about this project – Cole WAN RFP. Applicant is seeking a connection between Cole R-1 High School, 13600 Route C, Russellville, Missouri 65074 and Cole R-1 Elementary and Middle School, 13111 Park Street, Russellville, Missouri 65074.

Including Dark Fiber Maintenance
Operations and Maintenance Practices:  The (School District) will require on-going maintenance and operations of the fiber for the term of the lease.  When pricing maintenance and operations, the respondent should include an overview of fiber maintenance practices including:

-Call before you dig locate services;
-Routine maintenance and inspection,
-Scheduled maintenance windows and scheduling practices for planned outages,
-Fiber monitoring including information on what fiber management software is used, what fiber monitoring system is used, and who performs the monitoring,
-Handling of unscheduled outages and customer problem reports?What service level agreement is included, and what alternative service levels may be available at additional cost,
-What agreements are in place with applicable utilities and utility contractors for emergency restoration,
-Repair of fiber breaks,
-Replacement of damaged fiber,
-Replacement of fiber which no longer meets specifications,
-Policies for customer notification regarding maintenance

There is another document available for download (Cole Cabling Switching Wireless RFP) that detail this project. Please include installation for these items as well. Applicant will accept bids for functional equivalents when a preferred make/manufacturer is listed.

DISQUALIFICATION FACTOR: Vendors must attend a pre-bid conference to submit a bid. Bids received from vendors who did not attend the pre-bid conference will be disqualified.

We would also like for providers bidding on Category Two projects to also submit your bids in normal format – a word/excel/PDF as you normally would.