Pottsville School District

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Jan 21, 2016

Bid Deadline : Thursday, Feb 18, 2016

Questions Due By : Thursday, Feb 11, 2016

Applicant Address : Pottsville, AR 72858

IFCB ID : 160020757

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

· Bidders for all services and products (except for tariffed telecommunications services or month-to-month services which do not have a related contract) must also submit a contract for products or services.

· If the Applicant is requesting bids for equipment with specific make and model numbers listed, the Applicant will also accept bids for functionally equivalent equipment.

· SERVICE PROVIDERS ARE REQUIRED TO BID AN ENTIRE PROJECT, PROJECT A, PROJECT B, PROJECT C, AND/OR PROJECT D. BIDS FOR INDIVIDUAL COMPONENTS OF ANY PROJECTS WILL BE DISQUALIFIED.

· DISQUALIFICATION FACTOR: Vendors are required to submit bids via the template “Internal connections – Template V15” or “Basic Maintenance Template V15” for each individual school that is receiving equipment and a separate template for all shared equipment. Please name each template for the name of the school and project. Example: “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.” Vendors that do not submit bids in the required template format will be disqualified from the process.

· PROVIDERS WISHING TO BID ON THE CATEGORY TWO PROJECTS MAY ATTEND ONE OF TWO VOLUNTARY WALKTHROUGHS. THE FIRST WALKTHROUGH WILL BE MONDAY, FEBRUARY 1, 2016, AND THE SECOND WALKTHROUGH WILL BE MONDAY, FEBRUARY 8, 2016, FROM 9AM – NOON, AT THE POTTSVILLE MIDDLE GRADES, 6926 SR 247, POTTSVILLE, AR. RSVP BY EMAIL TO jennifer.curry@pottsvilleschools.org. THIS EMAIL IS ONLY TO RSVP TO ONE OF THE WALKTHROUGHS. ALL QUESTIONS MUST BE SUBMITTED VIA THE WEBSITE.

Services and Equipment Requested :

Local phone service – Approx 56 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

Long distance service – Approx 585 minutes used per month

Cellular phone service – Approx 2 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

WAN Connection/Lit Fiber Service – 1GB bandwidth from 500 Apache Drive to 87 South B. Please include separate pricing for any installation, activation, and/or initial configuration costs.

Internet Access – Applicant currently has 150Mb bandwidth The terminating address for this circuit is 500 Apache Drive, Pottsville, AR 72858; (479) 986. Please include separate pricing for any installation, activation, and/or initial configuration costs. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

CATEGORY TWO DISQUALIFICATION FACTORS:

· Vendors are required to submit bids via the template “Internal connections – Template V15 – 1” or “Basic Maintenance Template V15 – 1” or “Managed Broadband Internal Services Template V15-1” for each individual school that is receiving equipment and a separate template for all shared equipment. Please name each template for the name of the school and project. Example: “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.” Vendors that do not submit bids in the required template format will be disqualified from the process.

· SERVICE PROVIDERS ARE REQUIRED TO BID AN ENTIRE PROJECT, PROJECT A, PROJECT B, PROJECT C, AND/OR PROJECT D. BIDS FOR INDIVIDUAL COMPONENTS OF ANY PROJECTS WILL BE DISQUALIFIED.

CATEGORY TWO PROJECT DETAILS:

There are four Category Two Projects. Do NOT combine Projects on one bid – each project should be bid on separately. Please include pricing for installation, activation, and/or initial configuration costs. We would like for you to submit your bids in your normal format – a word/excel/PDF as you normally would (in addition to the required templates). The winning vendor will be required to complete, for each school (and all shared equipment), the 2016 USAC C2 Templates when they become available.

Project A: Wireless Access Points @ Elementary

Approx 40 Aruba instant access points or functional equivalent. We would like to have one Aruba wifi access point for each classroom at the elementary for the 1:1 technology initiatives being implemented at the elementary in school year 2016. This concentration would be optimal.

Project B: Switches @ Elementary

Approx 5 HP switches or functional equivalent. We need 5 new switches at elementary for network upgrade. We would like Hp switches because that is what we have consistently throughout the district.

Project C: Racks, Cabling, UPS @ Elementary & Middle Grades

Approx 2 Racks (1 @ ES, 1 @ MG) We have exposed racks in locations that cannot be locked securely. We need enclosed racks in those areas to secure the switches at the elementary and middle grades.

Approx 30 drops @ Middle Grades – We need to upgrade the cabling at middle grades to the new standard cat6.

Approx 2 UPS devices (1 @ ES, 1 @ MG) – We currently do not have battery backups at elementary and middle grades.

Project D: Caching Server @ Elementary & Middle Grades (shared)

Approx 1 caching server. This would be used for online testing at middle grades and elementary. We currently use one caching server for all campuses and it’s located at the high school.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

InternalConnectionsTemplateV1516542.xlsm
InstructionsforC2Bids95.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

1. What type of phone system do you currently have at each property? 2. Do you own or lease your phone system? 3. What type of phone service do you currently have: POTS, SIP, PRI, Centrex, Hosted Centrex? Is your phone system located on your premise or offsite? 4. What is the terminating address for the phone service, if there are multiple locations, please list each physical location.

Answer:
1. What type of phone system do you currently have at each property? Norstar MICS

2. Do you own or lease your phone system? Own

3. What type of phone service do you currently have: POTS, SIP, PRI, Centrex, Hosted Centrex? Centrex

Is your phone system located on your premise or offsite? On premise

4. What is the terminating address for the phone service, if there are multiple locations, please list each physical location. 87 South B

Pottsville, AR 72858

6926 SR 247

Pottsville, AR 72858

250 Apache Drive

Pottsville, AR 72858

500 Apache Drive

Pottsville, AR 72858

Hi! For project A can you be more specific what kind of IAP you want? for example 100 series or 200 series? For Project B do you know what you need for port counts, POE, 1 or 10 gig fiber connections? Thank you.

Answer:
IAP (Instant Access Points), Aruba 135's

48 port 1 GB switches (no POE) and we prefer HP procurve but will follow E-rate rules concerning functional equivalents

Of the approx 56 lines, can you provide a breakdown of lines per campus as well as a count of published numbers (in the phone book) for each? Thank you.

Answer:
Admin 8 lines 2 published

Elementary 11 lines 1 published

Middle Grades 9 lines 1 published

Jr High 8 lines 1 published

High School 19 lines 1 published

What is the size of your internet connection in Mbps? How much bandwidth do you use at peak times in Mbps? How many devices connect to the internet concurrently at peak times? How much do you expect to increased either number of devices or bandwidth in the next 3 years?

Answer:
100 meg

80%

750-850 (we are 1:1 3-12 but approx this many concurrent users)

300 more devices over the next three years will be added to district but prob only 150 of these will be concurrent at any one time.

Question deadline has been reached.