Berryhill School District #10

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Nov 20, 2015

Bid Deadline : Friday, Dec 18, 2015

Questions Due By : Friday, Dec 11, 2015

Applicant Address : Tulsa, OK 74107

IFCB ID : 160005958

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

· Bidders for all services and products (except for tariffed telecommunications services or month-to-month services which do not have a related contract) must also submit a contract for products or services.

· If the Applicant is requesting bids for equipment with specific make and model numbers listed, the Applicant will also accept bids for functionally equivalent equipment.

· Bidders who are not eligible to provide OUSF support will be disqualified.

· SERVICE PROVIDERS ARE REQUIRED TO BID THE ENTIRE PROJECT BIDS FOR INDIVIDUAL COMPONENTS WILL BE DISQUALIFIED.

· DISQUALIFICATION FACTOR: Vendors are required to submit bids via the template “Internal connections – Template V15” or “Basic Maintenance Template V15” for each individual school that is receiving equipment and a separate template for all shared equipment. Please name each template for the name of the school and project. Example: “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.” Vendors that do not submit bids in the required template format will be disqualified from the process.

· PROVIDERS WISHING TO BID ON THE CATEGORY TWO PROJECTS MUST ATTEND ONE OF TWO MANDATORY WALKTHROUGHS. THE FIRST WALKTHROUGH WILL BE NOVEMBER 30, 2015, AND THE SECOND WALKTHROUGH WILL BE DECEMBER 7, 2015. MEET @ 3128 SOUTH 63^RD WEST AVENUE, TULSA, OK 74107, FROM 9AM – 1PM BOTH DATES. BIDS FROM VENDORS WHO DID NOT ATTEND ONE OF THESE WALKTHROUGHS WILL BE DISQUALIFIED.

Services and Equipment Requested :

UPDATE: CATEGORY TWO WALKTHROUGHS ARE MANDATORY NOT VOLUNTARY.

Internet Access – Applicant currently has 200Mb bandwidth. The terminating address for this circuit is 2901 1/2 South 65th West Ave, Tulsa, 74170. Please include separate pricing for any installation, activation, and/or initial configuration costs. Please also include separate pricing for maintenance and technical support. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. Bidders who are not eligible to provide OUSF support will be disqualified.

CATEGORY TWO DISQUALIFICATION FACTORS:

· Vendors are required to submit bids via the template “Internal connections – Template V15 – 1” or “Basic Maintenance Template V15 – 1” or “Managed Broadband Internal Services Template V15-1” for each individual school that is receiving equipment and a separate template for all shared equipment. Please name each template for the name of the school and project. Example: “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.” Vendors that do not submit bids in the required template format will be disqualified from the process.

· SERVICE PROVIDERS ARE REQUIRED TO BID THE ENTIRE C2 BIDS FOR INDIVIDUAL COMPONENTS WILL BE DISQUALIFIED.

CATEGORY TWO PROJECT DETAILS:

There is another document available for download (Berryhill C2 List) that details the equipment needed at each campus and to be shared district wide. Applicant will accept bids for functional equivalents when a preferred make/manufacturer/model is listed. Please include pricing for installation, activation, and/or initial configuration costs. We would also like for you to submit your bids in your normal format – a word/excel/PDF as you normally would (in addition to the required templates). The winning vendor will be required to complete, for each school (and all shared equipment), the 2016 USAC C2 Templates when they become available.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

BerryhillC2List.xlsx
InternalConnectionsTemplateV1513870.xlsm

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

1. What does the district have already for WLAN components? 2. Is there an opportunity to introduce Aerohive via web demo prior to the on-site visits?

Answer:
1. The district has a few Linksys wireless routers.

2. No

The BerryhillC2List has three instances of "Alcatel OS6450 Gigabit Ethernet Switch" for a total of 51 switches (HS=18, MS=8, ES=25). The 6450 comes with 24 or 48 ports. Is 24 or 48 port preferred? If 48 ports is requested, thats 51 switches * 48 ports = 2,448 potential ports that could need to be cabled. Is the number listed in the Excel spreadsheet the number of ports need on the switch, instead of the number of switches?

Answer:
Because we have no IT person on site, staff looked at the number of old switches we had and made an estimate of what our needs would be. This is the why we are requiring walk-throughs

Is Alcatel the only brand that will be accepted? Is there any opportunity for other brands?

Answer:
The vendors we prefer are listed. E-rate rules require us to consider bids for “functionally equivalent equipment” although we may decide to award points to those vendors that bid the preferred equipment.

This past April, Nokia purchased Alcatel-Lucent. In October, Nokia announced that it has received antitrust clearance from the Chinese Ministry of Commerce (MOFCOM) for its proposed acquisition of Alcatel-Lucent. This acquisition should close in early 2016. Based on the uncertainty of the Alcatel OS6450 product line, will Berryhill allow other network switching manufacturers to bid without being penalized?

Answer:
E-rate rules require applicants to consider “functionally equivalent equipment” however, the district may choose to award more points to those vendors that bid the preferred equipment.

Question deadline has been reached.