El Dorado Sch Dist No 15

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Nov 20, 2015

Bid Deadline : Monday, Dec 21, 2015

Questions Due By : Monday, Dec 14, 2015

Applicant Address : El Dorado, AR 71730

IFCB ID : 160005891

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

· Bidders for all services and products (except for tariffed telecommunications services or month-to-month services which do not have a related contract) must also submit a contract for products or services.

· If the Applicant is requesting bids for equipment with specific make and model numbers listed, the Applicant will also accept bids for functionally equivalent equipment.

· SERVICE PROVIDERS ARE NOT REQUIRED TO BID ON EVERY CATEGORY TWO PROJECT BUT THEY ARE REQUIRED TO BID AN ENTIRE C2 PROJECT. BIDS FOR INDIVIDUAL COMPONENTS OF A PROJECT WILL BE DISQUALIFIED.

· DISQUALIFICATION FACTOR: Vendors are required to submit bids via the template “Internal connections – Template V15” or “Basic Maintenance Template V15” for each individual school that is receiving equipment and a separate template for all shared equipment. Please name each template for the name of the school and project. Example: “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.” Vendors that do not submit bids in the required template format will be disqualified from the process.

· CATEGORY TWO MANDATORY WALK THROUGHS: PROVIDERS WHO WANT TO BID ON ONE OR MORE PROJECTS MUST ATTEND EACH PROJECT’S WALKTHROUGH:

1) PROJECT B – BARTON JR HS – WILL BE MONDAY, DECEMBER 7, 2015.

2) PROJECT C – WASHINGTON MS – WILL BE TUESDAY, DECEMBER 8, 2015.

3) PROJECT A – MURMIL EDUCATION CENTER & PROJECT E – RETTA BROWN ES – WILL BE WEDNESDAY, DECEMBER 9, 2015.

4) PROJECT G – YOCUM PRIMARY SCHOOL & PROJECT H – YOCUM ES – WILL BE THURSDAY, DECEMBER 10.

5) PROJECT F – HUGH GOODWIN ES & PROJECT D – NORTHWEST ELEMENTARY – WILL BE FRIDAY, DECEMBER 10, 2015.

6) FOR EACH OF THE ABOVE DATES MEET THE TECHNOLOGY DIRECTOR @ 8AM, CENTRAL OFFICE, 200 WEST OAK, EL DORADO, AR 71730. BIDS FROM VENDORS WHO DID NOT ATTEND THE CORRESPONDING WALKTHROUGH WILL BE DISQUALIFIED.

Services and Equipment Requested :

UPDATE 12/16 5 pm - We have added an old RFP for a previous project. This document should ONLY BE USED FOR THE COLOR SCHEME FOR CABLING. ALL OTHER INFO IN THIS DOCUMENT IS NOT RELEVANT TO THIS PROJECT AND SHOULD BE IGNORED.

UPDATE 12/16 2 pm - SEE BELOW FOR Q&As FROM SITE VISITS:

1.) Is this a wage prevailing state? Yes

2.) Is this job taxable? Don't Know

3.) What color wire do we want telephones to be? Blue

4.) Do we use Wire trays or J Hooks in the 500 building at Washington Middle School? WMS Wire Trays 500 Building5. How to get the connections to the portables? Different ways at different locations.

6. How to handle 134 and 135 at Barton? Run to the MDF.

7. We do want Rm 509 and Room 607 rewired after all? Yes

8. Since CAT6A bend radiuses will not work on flat panels in smaller cabinets how to handle that? With proper raceway.

9. How to allow for cable management pieces in the racks? Put in cable management that fits.

10. Whether or not to use metal or plastic surface mount conduit in rooms without hollow walls and no drop ceilings? Plastic raceway.

11. How often to anchor surface mount conduit? Follow industry standard.

12. How many cables allowed in surface mount conduit? Use raceway that fits 2 to three cables.

13. What color for surface mount conduit? Beige.

14. Does indoor wiring in Gymnasiums have to be in conduit if it's indoors and above 20'? No.

Cellular phone service – Approx 16 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

CATEGORY TWO DISQUALIFICATION FACTORS:

· Vendors are required to submit bids via the template “Internal connections – Template V15 – 1” or “Basic Maintenance Template V15 – 1” or “Managed Broadband Internal Services Template V15-1” for each individual school that is receiving equipment and a separate template for all shared equipment. Please name each template for the name of the school and project. Example: “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.” Vendors that do not submit bids in the required template format will be disqualified from the process.

· SERVICE PROVIDERS ARE NOT REQUIRED TO BID ON EVERY CATEGORY TWO PROJECT BUT THEY ARE REQUIRED TO BID AN ENTIRE C2 PROJECT. BIDS FOR INDIVIDUAL COMPONENTS OF A PROJECT WILL BE DISQUALIFIED.

· BIDS FROM SERVICE PROVIDERS WHO DID NOT ATTEND THE CORRESPONDING WALKTHROUGH WILL BE DISQUALIFIED.

CATEGORY TWO MANDATORY WALK THROUGHS:

PROVIDERS WHO WANT TO BID ON ONE OR MORE PROJECTS MUST ATTEND EACH PROJECT’S WALKTHROUGH:

PROJECT B – BARTON JR HS – WILL BE MONDAY, DECEMBER 7, 2015.
PROJECT C – WASHINGTON MS – WILL BE TUESDAY, DECEMBER 8, 2015.
PROJECT A – MURMIL EDUCATION CENTER & PROJECT E – RETTA BROWN ES – WILL BE WEDNESDAY, DECEMBER 9, 2015.
PROJECT G – YOCUM PRIMARY SCHOOL & PROJECT H – YOCUM ES – WILL BE THURSDAY, DECEMBER 10.
PROJECT F – HUGH GOODWIN ES & PROJECT D – NORTHWEST ELEMENTARY – WILL BE FRIDAY, DECEMBER 10, 2015.

FOR EACH OF THE ABOVE DATES MEET THE TECHNOLOGY DIRECTOR @ 8AM, CENTRAL OFFICE, 200 WEST OAK, EL DORADO, AR 71730. BIDS FROM VENDORS WHO DID NOT ATTEND THE CORRESPONDING WALKTHROUGH WILL BE DISQUALIFIED.

CATEGORY TWO PROJECT DETAILS:

There are additional documents for download that provide the details of each project and there are also maps available for download. There are EIGHT different projects; each project is for a different school. Vendors will supply and install new CAT-6 plenum UTP cable plants at different campuses. Vendor must provide professional documentation of the new school data network to include Visio or CAD drawings.

Please include pricing for installation, activation, and/or initial configuration costs. We would also like for you to submit your bids in your normal format – a word/excel/PDF as you normally would (in addition to the required templates). The winning vendor will be required to complete, for each school (and all shared equipment), the 2016 USAC C2 Templates when they become available.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

ElDorado.pdf
HughGoodwinMaps.pdf
NorthwestMaps.pdf
RettaBrownMap.pdf
YocumandYocumPrimaryMaps.pdf
ElDoradoCablingProject.xlsx
InternalConnectionsTemplateV1513234.xlsm
OLDRFPForCablingColorsONLY.docx

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

can you clarify what type of devices need to be quoted whether this is for basic flip phone type services or smartphone services and how many of each if a mix. Also what are the talking minute requirements, texting requirement and any DATA usage requirements ?

Answer:
Flip phones- 10

2 groups of 5 with 2,100 minutes for each group

Total minutes of 4,200.

No data or texting

During the walk through's David Campbell sent out an email of the actual RFI (El Dorado School District #15 Rewire Project) to all of us that states that they are taking questions until December 21st and won't have answers until Jan. 13th. When is that actual bid date and does this RFI override the bid documents in CRW?

Answer:
There was no RFI put out during the walk through. All parties present were told that the only document given them was purely for information about parts and what things go together and cabling colors - and nothing else. Each school is a separate bid.

We were careful to expressly state that the information for those kind of things would be on the website and that the website superseded all other information(in addition to specific installation information gained in the walk through by the bidders first hand observations).

In the RFI sent out during walk throughs it states that all the work has to be done in 4 weeks. This is nearly impossible with the amount of work and number of buildings to be completed. All three companies on the site visit stated that same thing. What is the actual schedule for work to be completed?

Whenever the work is started it cannot be done during school hours and must be completed by the end of June in order for the school computers to be reconnected and the network made ready for use by school startup.

Not all bidders that were present thought is was impossible. They all were being made aware that a small number of crew members would not be sufficient to complete the work so that school operation was not disrupted.

Is there a wage order associated with this project?

Answer:
No

Can you post a complete set of the Visio drawings on CRW's site? They emailed out some of them during the walk through. The drawings currently attached with Visio markups are not clear enough to read.

Answer:
Copies of the Visio Drawings that exist were given to to all attendies and are posted on the IFCB

During the walk through it was stated that the owner wanted a manufacturers warranty. How many year warranty are they requiring? Berktek/Leviton includes a 30 year warranty with their Cat 6A solution.

Answer:
Any warranties that you bid will need to be excluded from the template and submitted as line item pricing on a separate quote for each school. Parts are all exactly the same so they would have the same warranty. An installation warranty from the installer is desired for the period of two years after completion.

During the demo of all existing cabling are we required to demo all the existing raceway also and replace with new to allow for the size of the Cat 6A cabling?

Answer:
Yes, we would like for you to bid that way

Question deadline has been reached.