All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Lead Hill Public School District 4
IFCB Posted : Dec 16, 2015
Bid Deadline : Saturday, Jan 23, 2016

Questions Due By : Saturday, Jan 16, 2016
Applicant Address : Lead Hill, AR 72644
IFCB ID : 160011529

IFCB Requirements :
 ·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.
 
·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.
 
·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.
 
·         INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
 
·         SERVICE PROVIDERS ARE REQUIRED TO BID THE ENTIRE HARDWARE PROJECT/UPGRADE.  BIDS FOR INDIVIDUAL COMPONENTS OF THE PROJECT/UPGRADE WILL BE DISQUALIFIED.
 
·         DISQUALIFICATION FACTOR: Vendors are required to submit bids via the template “Internal connections – Template V15 – 1” or “Basic Maintenance Template V15 – 1” for each individual school that is receiving equipment and a separate template for all shared equipment.  Please name each template for the name of the school and project.  Example:  “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.”  Vendors that do not submit bids in the required template format will be disqualified from the process.
 
·         If the Applicant is requesting bids for equipment with specific make and model numbers listed, the Applicant will also accept bids for functionally equivalent equipment.

Services and Equipment Requested :
UPDATE 12/16/15: REMOVED CELLULAR PHONE SERVICE REQUEST FROM IFCB. CELLULAR PHONE SERVICE IS NOT REQUESTED.

Local Phone Service – Approx. 11 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.
 
Long Distance Service – Approx. 11 lines.
 
Internet Access – 50 Mb/25 Mb bandwidth. The terminating address for this circuit is 6966 Milum Rd, Lead Hill, 72644. Please provide separate pricing for any installation, activation, or initial configuration. Please also provide separate pricing for any maintenance and technical support.  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.
 
 
CATEGORY TWO VOLUNTARY SITE VISIT:
 
PROVIDERS WISHING TO BID ON THE CATEGORY TWO PROJECTS MAY ATTEND A VOLUNTARY WALKTHROUGH SCHEDULED FOR January 11, 2016 through January 15, 2016 FROM 8:00 AM – 3:00 PM. REPORT TO BUILDING B (ADMIN OFFICE) TO SIGN IN AND THE SECRETARY WILL CONTACT WAYNE WILLIAMS (TECH DIRECTOR).
 
CATEGORY TWO PROJECT DETAILS -:
Purchase, install and activate 14 Aerohive AP121 Wireless Access Points (WAP) or functional equivalent. Each WAP is to include mounting kits and power supplies. In addition, provide and install a HP1410-24G switch (or equivalent) in the New Gym to facilitate the addition of the six (6) incoming WAPs. Provide three (3) 1000 ft spools of Cat 5 cable, with RJ45 connectors, to be used to connect WAP to appropriate switches. In addition, repair and activate the two defective WAP in A-9 and outside of building D. Also a 19 inch wall mount mini server rack in building J. Purchase, install 1and activate 14 Aerohive AP121 Wireless Access Points (WAP) in the following locations: Room A-1 (District Administration office) in the center doorway, Room A-4 (Elementary Administration office) in the foyer room, Room A-10 class room, Room A-12 class room, Room C-7 class room, Building E center of room, Room G-4 (Old Gym) computer room, M-1 (New Gym) what is presently the weight room but will become the Health class room, M-101 (New Gym) class room, M-102 (New Gym) class room, M-103 (New Gym) class room, M-104 (New Gym) class room, M-105 (New Gym) class room, M-106 (New Gym) class room. Each WAP is to include mounting kits and power supplies. In addition, provide and install a HP1410-24G switch (or equivalent) in the New Gym to facilitate the addition of the six (6) incoming WAPs. Provide three (3) 1000 ft spools of Cat 5 cable, to be used to connect WAP to appropriate switches. Also a 19 inch wall mount mini server rack for building J. Applicant will accept bids for functional equivalents when a preferred make/manufacturer is listed.
 
Below is the list of equipment applicant would like to purchase as Shared District equipment.
 
• Antennas, Connectors and Related Components - 100 x RJ45 connectors or functional equivalent
• Cabling – 3 x 1000 ft. spools of Cat5 cable
• Racks – 1 x 19 inch wall mount mini server rack or functional equivalent
• Switches – 1 x HP1410-24G switch or functional equivalent
• WAPs – 14 x Aerohive AP121 wireless access points or functional equivalent
 
CATEGORY TWO DISQUALIFICATION FACTORS:
 
Vendors are required to submit bids via the template “Internal connections – Template V15 – 1” or “Basic Maintenance Template V15 – 1” for each individual school that is receiving equipment and a separate template for all shared equipment.  Please name each template for the name of the school and project.  Example:  “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.”  Vendors that do not submit bids in the required template format will be disqualified from the process.
 
DISQUALIFICATION FACTOR: SERVICE PROVIDERS ARE REQUIRED TO BID THE ENTIRE HARDWARE PROJECT/UPGRADE.  BIDS FOR INDIVIDUAL COMPONENTS OF THE PROJECT/UPGRADE WILL BE DISQUALIFIED.
 
We would like for you to submit your bids in your normal format – a word/excel/PDF as you normally would (in addition to the required templates). There is an additional document attached (Instructions for C2 Bids) that explains how to submit a C2 bid. The winning vendor will be required to complete, for each school (and any shared equipment), the 2016 USAC C2 Templates when they become available. Once available the templates will be due in a two week time period. 

There is an additional document associated with this IFCB. Please click the buttons to download the document.

InstructionsforC2Bids62.pdf
InternalConnectionsTemplateV1519027.xlsm

Questions Received with Applicant Answers   ( Ask Questions? )




How many minutes of Long Distance is needed on a Monthly Basis

Answer:
 250 minutes per month