Hilldale School District 29

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Dec 14, 2015

Bid Deadline : Tuesday, Jan 19, 2016

Questions Due By : Tuesday, Jan 12, 2016

Applicant Address : Muskogee, OK 74403

IFCB ID : 160010598

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

· NETWORK UPGRADE/CATEGORY 2 – VENDORS WISHING TO SUBMIT BIDS FOR THE CATEGORY TWO PROJECT MUST ATTEND ONE OF TWO MANDATORY SITE VISITS. BIDS RECEIVED FROM VENDORS WHO DID NOT ATTEND EITHER MEETING WILL BE DISQUALIFIED.

· MAINTENANCE BIDS LISTING ONLY AN HOURLY RATE AND NOT A MONTHLY OR ANNUAL TOTAL WILL BE DISQUALIFIED. VENDORS QUOTING AN HOURLY RATE ARE REQUIRED TO ALSO A) CONFIRM THAT YOU HAVE THE ABILITY/EXPERTISE TO MAINTAIN ALL OF THE EQUIPMENT LISTED AND B) PROPOSE A NUMBER OF HOURS AT A PARTICULAR RATE MONTHLY TO PROPERLY MAINTAIN THE ENTIRE LIST OF EQUIPMENT. BIDS THAT CONTAIN ONLY HOURLY RATES, WITHOUT CONFIRMATION THAT THE COMPANY CAN SERVICE THE LIST OF EQUIPMENT, OR WITHOUT A MONTHLY TOTAL, WILL BE DISQUALIFIED

· Service providers are required to bid the entire project – Project A, Project B and/or Project C. Bids for individual components of any projects will be disqualified.

· DISQUALIFICATION FACTOR: Vendors are required to submit bids via the template “Internal connections – Template V15 – 1” or “Basic Maintenance Template V15 – 1” or “Managed Internal Broadband Services (MIBS) Template” for each individual school that is receiving equipment and a separate template for all shared equipment. Please name each template for the name of the school and project. Example: “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.” Vendors that do not submit bids in the required template format will be disqualified from the process.

· If the Applicant is requesting bids for equipment with specific make and model numbers listed, the Applicant will also accept bids for functionally equivalent equipment.

· Bidders who are not eligible to provide OUSF support will be disqualified.

Services and Equipment Requested :

UPDATE: 12/30 – INFORMATION FOR BOTH MANDATORY SITE VISITS (HELD ON 1/6 AND 1/11): 9 am at the High School – 300 East Smith Ferry Road, Muskogee, 74403

UPDATE 12/14/15: UPDATED BMIC & MIBS DETAILS

Local Phone Service – Approx. 33 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

Long Distance – Approx. 33 lines.

Internet Access – Applicant is considering upgrading from 250 Mb to 750 Mb bandwidth. Please also included bids for 500 Mb and 600 Mb bandwidths. The terminating address is 300 E Smith Ferry Rd, Muskogee, OK; (918) 683. Please provide separate pricing for any installation, activation, or initial configuration. Please also provide separate pricing for any maintenance and technical support. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. DISQUALIFICATION FACTOR: Bidders who are not eligible to provide OUSF support will be disqualified.

CATEGORY TWO MANDATORY SITE VISIT:

PROVIDERS WISHING TO BID ON THE CATEGORY TWO PROJECTS MUST ATTEND ONE OF TWO MANDATORY WALKTHROUGHS SCHEDULED ON JANUARY 6, 2016 AND JANUARY 11, 2016. BIDS RECEIVED FROM VENDORS WHO DID NOT ATTEND EITHER MEETING WILL BE DISQUALIFIED.

CATEGORY TWO PROJECT DETAILS:

There are three separate projects - Project A (Equipment), Project B (BMIC) and Project C (MIBS). Applicant will accept bids for functional equivalents when a preferred make/manufacturer is listed. Service providers are required to bid the entire project – Project A, Project B and/or Project C. Bids for individual components of any projects will be disqualified.

Project A – Equipment (IC):

• Switches - 3 x Dell N2048P or functional equivalent for High School.

• Switches - 3 x Dell N2048P or functional equivalent for Middle School.

• Switches - 3 x Dell N2048P or functional equivalent for Elementary School.

Project B – Basic Maintenance (BMIC):

• Switches - 3 x Dell N2048P for High School.

• Switches - 3 x Dell N2048P for Middle School.

• Switches - 3 x Dell N2048P for Elementary School.

• WAPs – 47 x Aerohive AP230s, 3 year 8 x 5 support for High School

• WAPs – 35 x Aerohive AP230s, 3 year 8 x 5 support for Middle School

• WAPs – 69 x Aerohive AP230s, 3 year 8 x 5 support for Elementary School

Project C – Managed Internal Broadband Services (MIBS):

• Switches - 3 x Dell N2048P for High School.

• Switches - 3 x Dell N2048P for Middle School.

• Switches - 3 x Dell N2048P for Elementary School.

CATEGORY TWO DISQUALIFICATION FACTORS:

VENDORS WISHING TO SUBMIT BIDS FOR THE CATEGORY TWO PROJECTS MUST ATTEND ONE OF TWO MANDATORY SITE VISITS.

Vendors are required to submit bids via the template “Internal connections – Template V15 – 1” or “Basic Maintenance Template V15 – 1” or “Managed Internal Broadband Services (MIBS) Template” for each individual school that is receiving equipment and a separate template for all shared equipment. Please name each template for the name of the school and project. Example: “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.” Vendors that do not submit bids in the required template format will be disqualified from the process.

Service providers are required to bid the entire project – Project A, Project B and/or Project C. Bids for individual components of any projects will be disqualified.

MAINTENANCE BIDS LISTING ONLY AN HOURLY RATE AND NOT A MONTHLY OR ANNUAL TOTAL WILL BE DISQUALIFIED. VENDORS QUOTING AN HOURLY RATE ARE REQUIRED TO ALSO A) CONFIRM THAT YOU HAVE THE ABILITY/EXPERTISE TO MAINTAIN ALL OF THE EQUIPMENT LISTED AND B) PROPOSE A NUMBER OF HOURS AT A PARTICULAR RATE MONTHLY TO PROPERLY MAINTAIN THE ENTIRE LIST OF EQUIPMENT. BIDS THAT CONTAIN ONLY HOURLY RATES, WITHOUT CONFIRMATION THAT THE COMPANY CAN SERVICE THE LIST OF EQUIPMENT, OR WITHOUT A MONTHLY TOTAL, WILL BE DISQUALIFIED.

We would also like for providers bidding on Category Two projects to also submit your bids in normal format – a word/excel/PDF as you normally would. The winning Category Two vendor(s) will be required to complete, for each school and all shared equipment, the 2016 USAC C2 Templates when they become available. Once available, the templates will be due in a 14 day time period.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

InternalConnectionsTemplateV1517434.xlsm
BasicMaintenanceTemplateV15199.xlsm
ManagedInternalBroadbandServicesTemplateV1517.xlsm

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

What time will the walkthroughs be held on Jan 6th and Jan 11th?

Answer:
9 am for both dates. Go to the High School – 300 East Smith Ferry Road, Muskogee, 74403

I see the dates for the mandatory walk through listed as Jan 6th and Jan. 11th but don't see any times. What are the times of the walk throughs on each date? Thank you.

Answer:
9 am for both dates. Go to the High School – 300 East Smith Ferry Road, Muskogee, 74403

What are the times for the mandatory walk-thru dates?

Answer:
9 am for both dates. Go to the High School – 300 East Smith Ferry Road, Muskogee, 74403

Any Q&A from the first walk-through?

Answer:
1. Are you interested in a 10 Gb network backbone?

The network at both campuses is already 10 Gb, except for some of the smaller uplinks where it's not needed.

2. What are the switches in the high school main closet?

Access layer drops connect to Dell N2000 POE series switches just like the other closets. All access layer switches aggregate into a Dell N4032 fiber aggregation switch, which handles core routing. Traffic is forwarded outbound from there to a SonicWALL firewall, and from there to the ISP.

3. Are the Dell switches capable of POE across all 48 ports?

Yes.

â€¢ How many of the switches need to be stacked at each location?

Answer:
Answer: The answer to this question varies by network closet. Per the information gathered during visual inspection of closets at the walkthroughs, all access layer switches within the same 19" equipment rack should be stacked. Cross-series stacking between different model switches by the same manufacturer in the same rack is not required if not supported (for example, an access layer 24 port switch is not required to be stacked with an N4032F core switch).

â€¢ Are the switches to be used for any purpose other than endpoints and Wireless AP connections? o If so, please detail the requirements and use case

Answer:
Answer: Switch ports on access layer switches may be used for wireless access points, VOIP phones, computer access ports, video surveillance cameras or encoders, and electronic access control equipment. All access layer ports should support Auto MDIX, and auto-negotiate speeds at 10 Mbps, 100 Mbps, and 1Gbps. All ports should support both 802.3af and 802.3at power over Ethernet. VLAN information will be provided prior to installation.

â€¢ Will the new switch equipment need to be configured for interoperability with any existing/legacy hardware? o If so, please provide details regarding the existing environment including makes/models, Layer-1 connectivity, speeds, and VLAN design

Answer:
Answer: Any new network switches should be fully interoperable with the existing Dell Networking N-series switches. Current models include N2024P and N2048P for access layer connectivity. New switches should be compatible with existing backplane stacking. The network core switches at each campus are Dell N4032F. Fiber uplinks should be capable of SFP and SFP+ connectivity over both multi-mode and single-mode fiber, depending on the link.

â€¢ Are wireless site surveys required prior to installation?

Answer:
Yes, we would like wireless surveys from the winning vendor before installation to ensure proper channel re-use for avoiding co-channel contention and adjacent channel interference, as well to ensure adequate signal to noise ratio in covered areas.

â€¢ Will the new wireless equipment need to be configured for interoperability with any existing/legacy WiFi infrastructure? o If so, please provide details regarding the existing wireless environment including makes/models, mesh, Layer-1 connectivity, speeds, SSID and VLAN design, authentication, etc.

Answer:
Answer: Any new wireless equipment should be configured for full interoperability with the existing Aerohive wireless network. This should include support for full configuration and reporting by the existing HiveManager virtual appliance, 802.11r-2008 BSS-FastTransition, and wireless mesh on-demand capability. HiveManager will provide remote configuration of SSIDs, VLAN assignment, and authentication for all compatible access points. Layer 1 requirements include 802.3af POE and 1Gbps connectivity.

Question deadline has been reached.