Riverside Community School District

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Dec 21, 2015

Bid Deadline : Friday, Jan 22, 2016

Questions Due By : Friday, Jan 15, 2016

Applicant Address : Carson, IA 51525

IFCB ID : 160010390

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

· DISQUALIFICATION FACTOR: Vendors are required to submit bids via the template “Internal connections – Template V15 – 1” or “Basic Maintenance Template V15 – 1” for each individual school that is receiving equipment and a separate template for all shared equipment. Please name each template for the name of the school and project. Example: “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.” Vendors that do not submit bids in the required template format will be disqualified from the process.

· If the Applicant is requesting bids for equipment with specific make and model numbers listed, the Applicant will also accept bids for functionally equivalent equipment.

Services and Equipment Requested :

Local Phone Service – 30 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

Long Distance Service – 30 lines, average 450 minutes used per month

Cellular Phone Service – 3 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

CATEGORY TWO VOLUNTARY SITE VISIT:

PROVIDERS WISHING TO BID ON THE CATEGORY TWO PROJECTS MAY ATTEND ONE OF TWO VOLUNTARY WALKTHROUGHS SCHEDULED ON JANUARY 04, 2016 and January 13, 2016 BOTH WILL BE AT 11:00AM. GO TO 330 PLEASANT ST., CARSON, IA 51560.

CATEGORY TWO PROJECT DETAILS -:

For the Riverside Community Middle School, please include licensing for both:

Cisco Meraki switches or functional equivalent – Qty. 3

Cisco Meraki WAP or functional equivalent – Qty. 23

CATEGORY TWO DISQUALIFICATION FACTORS:

Vendors are required to submit bids via the template “Internal connections – Template V15 – 1” for each individual school that is receiving equipment. Please name each template for the name of the school and project. Example: “Smith Elementary School Wireless Project”. Vendors that do not submit bids in the required template format will be disqualified from the process.

We would also like for providers bidding on Category Two projects to also submit your bids in normal format – a word/excel/PDF as you normally would. The winning Category Two vendor(s) will be required to complete, for each school and all shared equipment, the 2016 USAC C2 Templates when they become available. Once available, the templates will be due in a 14 day time period.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

InstructionsforC2Bids69.pdf
InternalConnectionsTemplateV1513963.xlsm

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Can you provide the specific Meraki model for the 28 WAPs and 7 Switches listed on the 470 in Cat 2? Thank you

Answer:
Meraki MR18 are the Access Points.

Meraki MS220 are the Switches.
We will also need the licensing included in the price for each of those.

Can you tell me which of the Meraki MS220 Switches are needed - 24 ports or 48 ports? And, will they need to be PoE? Also, will the District need an installation quote for the WAPs and Switches? If yes, will this be new installation or replace older equipment. Thank You Tony

Answer:
48 port POE. Please quote installation on a separate line item of your quote for each school.

Thanks Chris, However the last answer has raised a new one. The PDF describes the project for Riverside Community Middle School, not multiple buildings as you inferred. Which is correct? Thanks Tony btw.... Happy New Year ;)

Answer:
It is only for the middle school

Chris, You forgot to identify if the MS220-48 PoE switches were LP or FP. This will make a difference in pricing and comparing apples-apples with other quotes. Thanks Tony

Answer:
The LP switches are fine

Sprint, Verizon or AT&T?

Answer:
Whatever is your most cost-effective solution.

Can you tell me if Riverside is wanting Cat 5e, or Cat 6 cable for install of WAPs and Switches? Thank you

Answer:
Cat 5e

Can you tell us if the AP's require firewall? If so - why? Thank you

Answer:
No they don't

How many ports on each switch? Also, PoE ?

Answer:
48 port POE. Please quote installation on a separate line item of your quote for each school.

Question deadline has been reached.