Texas City ISD | 160008893

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

Texas City ISD

IFCB Posted : Dec 8, 2015

Bid Deadline : Tuesday, Jan 5, 2016

Questions Due By : Tuesday, Dec 29, 2015

Applicant Address : Texas City, TX 77592

IFCB ID : 160008893

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

Services and Equipment Requested :

UPDATE 12/8/15 - BID DEADLINE CORRECTED. CORRECT BID DEADLINE IS 01/05/2016.

Local Phone Service Including 3 PRI Circuits -72 analog/POTS lines and approx. 1600 DID lines. The Terminating address for two PRI circuits is 1700 9th Ave N., Texas City, 77590; area code (409) prefix 924 and the third PRI circuit terminates at 1431 9th Ave N, Texas City, 77590; area code (409) prefix 224. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

VOIP Service including 100 lines and T1 circuit. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

Long Distance Service – 264 lines.

Cellular Phone Service – 2 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

Internet Access – DSL 6Mb/758Kb bandwidth. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Do you have an address for where you are looking for DSL services?

Answer:
Service Address:

3301 Loop 197

Texas City, TX 77590

Billing address will be:

1700 9^th Ave N

Texas City, TX 77590

Greetings, We have a couple of questions: -Is this bid contemplating telephone hardware? -If no hardware is required, what is the current telco system and can it support Voip? -Would Texas City consider a HOSTED option that includes a turn key solution with hardware-service included? Thanks.

Answer:
Since telco is being phased out and we currently already have a VoIP phone system. we are only perusing the lines themselves. We do not need additional hardware at this time.

Is a new VoIP solution needed? Hardware/Software, etc?

Answer:
Since telco is being phased out and we currently already have a VoIP Phone system. we are only perusing the lines/service themselves. We do not need additional hardware at this time.

Is this a request for a cloud based telephony service with a dedicated T-1 connection to the provider for that service?

Answer:
No this is not for a cloud based telephony system. We are currently using a Mitel VoIP Phone system and we are searching for lines to support this telephone system.

Can this be quoted stand alone or would we have to quote everything?

Answer:
Can what be quoted stand alone?

Can the VoIP quote request be bid stand alone?

Answer:
Yes, but please make sure you bid everything requested for VOIP, including the circuit.

can you please provide address for the VOIP service? Also would the district consider upgrading to Ethernet for Internet service instead of DSL?

Answer:
VoIP service is held at all campuses and administration building. Primary system is at 1700 9^th Ave N. Addresses for all schools is on our website at http://www.tcisd.org/, click on “schools.”

We do not need to change to Ethernet for the DSL for the single location.

Just to be clear on this. How many trunk channels? How many DIDs? Porting or New DIDs?

Answer:
We currently have:

3 PRI
1,600 DID

two circuits to 1700 9th Ave N
one to 1431 9th Ave N.

We would port DIDs to maintain our current call information from parents.

1) If there are 3 PRI at two locations now (47 Channels at 1700 9th & 23 Channels at 1431 9th) do you still want to quote 100 Channels for this RFP? 2) If so, are the 100 VoIP SIP Trunks replacing the PRI Service? 3) Which will be the location of the new T1?

Answer:
Yes I would still like a quote for 100 channels,

We are updating the current PRI lines. A sip line will require additional charges for data lines, we are looking to maintain the current PRI lines at this time.

We have 2 at 1700 9^th Ave N. and 1 at 1431 9^th Ave N. So we will add the second one to the 1431 9^th ave N.

Would applicant consider a SIP Trunking solution to replace the existing PRI circuits?

Answer:
We are currently just looking to use PRI lines so at this time we are not looking to change from PRI to SIP. If your company can provide a cost effective bid that provides the same functionality as the PRI requests, please do so.

Question deadline has been reached.