All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Lathrop School District R-II
IFCB Posted : Dec 8, 2015
Bid Deadline : Tuesday, Jan 5, 2016

Questions Due By : Tuesday, Dec 29, 2015
Applicant Address : Lathrop, MO 64465
IFCB ID : 160008861

IFCB Requirements :
 ·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. 
 
·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.
 
·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.
 
·         Service providers are required to bid the entire project – Project A, Project B, Project C and/or Project D. Bids for individual components of any projects will be disqualified.
 
·         DISQUALIFICATION FACTOR: Vendors are required to submit bids via the template “Internal connections – Template V15 – 1” or “Basic Maintenance Template V15 – 1” for each individual school that is receiving equipment and a separate template for all shared equipment.  Please name each template for the name of the school and project.  Example:  “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.”  Vendors that do not submit bids in the required template format will be disqualified from the process.
 
·         If the Applicant is requesting bids for equipment with specific make and model numbers listed, the Applicant will also accept bids for functionally equivalent equipment.

Services and Equipment Requested :
Local Phone Service including 1 PRI Circuit – Approx. 400 DID lines and 7 analog/POTS lines. The PRI circuit address is 700 East Street, Lathrop, MO; (816) 528. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.
 
Long Distance – Approx. 30 lines.
Cellular Phone Service – Approx. 6 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.
 
CATEGORY TWO PROJECT DETAILS:
There are four separate projects - Project A, Project B, Project C and Project D. Applicant will accept bids for functional equivalents when a preferred make/manufacturer is listed. Service providers are required to bid the entire project – Project A, Project B, Project C and/or Project D. Bids for individual components of any projects will be disqualified.
 
Project A – District Equipment:  
1 x Dell/SonicWall NSA 4600 or functional equivalent.
 
Project B – High School Equipment:
2 x HP 2920 24 port POE+ switches or functional equivalent.
4 x HP Multimode Mini GBIC Short Range SX-LC or functional equivalent.
4 x Fiber Patch Cables 10 ft.
2 x Aruba Instant IAP275 outdoor wireless Access Points or functional equivalent.
2 x Aruba 270 series Outdoor AP Short Mount Kit  Pole / Wall Mount or functional equivalent.
2 x Cat5E Weatherproof 25 Ft. cable
 
Project C – Elementary School Equipment:
10 x Aruba Instant IAP 205 Wireless Access Points 802.11n/ac 2X2 or functional equivalent.
1 x Aruba Access Point Mount Kits for flat surface / wall mounting for IAP 205's or functional equivalent.
2 x Aruba IAP 214 Wireless Access Point 802.11n/ac 3X3 or functional equivalent.
2 x Aruba Access Point mounting kit for flat Surface / Wall Mounting for IAP 214's or functional equivalent.
6 x Aruba w.4-2.5 Ghz 4.9-5.875 Ghz Omni Direction Detachable Antennas or functional equivalent.
4 x HP 2920 48 port POE+ switches or functional equivalent.
 
Project D – UPS/Battery Backup
4 x Tripplite 1500VA UPS Smart LCD Tower Battery Backup 120V or functional equivalent.
 
CATEGORY TWO DISQUALIFICATION FACTORS:
 
Vendors are required to submit bids via the template “Internal connections – Template V15 – 1” or “Basic Maintenance Template V15 – 1” or “Managed Internal Broadband Services (MIBS) Template” for each individual school that is receiving equipment and a separate template for all shared equipment.  Please name each template for the name of the school and project.  Example:  “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.”  Vendors that do not submit bids in the required template format will be disqualified from the process.
 
Service providers are required to bid the entire project – Project A, Project B, Project C and/or Project D. Bids for individual components of any projects will be disqualified.
We would also like for providers bidding on Category Two projects to also submit your bids in normal format – a word/excel/PDF as you normally would. The winning Category Two vendor(s) will be required to complete, for each school and all shared equipment, the 2016 USAC C2 Templates when they become available.  Once available, the templates will be due in a 14 day time period.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

InternalConnectionsTemplateV1518122.xlsm

Questions Received with Applicant Answers   ( Ask Questions? )




Are we installing the Category Two equipment and materials also or just supplying?

Answer:
 Equipment only. No installation.

1. Is this project to add coverage to your existing Aruba architecture? 2. Is there interest in a web demo overview on Aerohive and how we differentiate?

Answer:
 Yes, we're just adding more access points. 

Right now, as a part of this 470, we're not interested.