Russellville School District

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Dec 7, 2015

Bid Deadline : Monday, Jan 4, 2016

Questions Due By : Monday, Dec 28, 2015

Applicant Address : Russellville, AR 72801

IFCB ID : 160008629

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

· NETWORK UPGRADE/CATEGORY 2 – VENDORS WISHING TO SUBMIT BIDS FOR THE CATEGORY TWO PROJECT MUST ATTEND ONE OF TWO MANDATORY SITE VISITS. BIDS RECEIVED FROM VENDORS WHO DID NOT ATTEND EITHER MEETING WILL BE DISQUALIFIED.

· If the Applicant is requesting bids for equipment with specific make and model numbers listed, the Applicant will also accept bids for functionally equivalent equipment.

· DISQUALIFICATION FACTOR: Service providers are required to bid an entire Project. Bids for individual components of a single project will be disqualified.

Services and Equipment Requested :

Local Phone Service – 55 analog/POTS lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

Local Phone Service – Applicant currently has one PRI circuit with 100 DID lines. Terminating address for this circuit is 1000 S Arkansas, Russellville, 72801 (479) 968. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

Local Phone Service – Applicant is considering switching from PRI over to SIP trunk with 20 channels. Terminating address for this circuit is 1000 S Arkansas, Russellville, 72801 (479) 968. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

APPLICANT WILL ONLY USE EITHER THE PRI CIRCUIT OR SIP TRUNK, NOT BOTH.

Long Distance Service – 78 lines

Cellular Phone Service – 8 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

CATEGORY TWO MANDATORY SITE VISIT:

PROVIDERS WISHING TO BID ON THE CATEGORY TWO PROJECTS MUST ATTEND ONE OF TWO MANDATORY WALKTHROUGHS SCHEDULED ON DECEMBER 17, 2015 AND DECEMBER 21, 2015. GO TO LONDON ELEMENTARY SCHOOL, 154 SCHOOL STREET, LONDON, AR 72847 – BOTH FROM 10:00AM – 12:00PM. BIDS RECEIVED FROM VENDORS WHO DID NOT ATTEND EITHER MEETING WILL BE DISQUALIFIED.

CATEGORY TWO PROJECT DETAILS -:

There is another document available for download (Russellville C2 List) that details the equipment the applicant would like to purchase. Applicant will accept bids for functional equivalents when a preferred make/manufacturer is listed. There are four projects:

Project 1 – Network Wiring

Project 2 – WAP

Project 3 – UPS devices

Project 4 – Misc. Network Equipment

CATEGORY TWO DISQUALIFICATION FACTORS:

DISQUALIFICATION FACTOR: Service providers are required to bid an entire Project (Project 1, 2, 3 and/or 4). Bids for individual components of a single project will be disqualified.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

RussellvilleC2List.xlsx

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

1. Prior to the onsite meetings, can the end user attend a web demo? 2. What is being used for the current WLAN infrastructure?

Answer:
1. Prior to the onsite meetings, can the end user attend a web demo?

No web demos will be attended prior to the onsite meetings.

2. What is being used for the current WLAN infrastructure?

Our current wireless network equipment is connected at 1Gbps over CAT5e cabling into managed switches. Please clarify if that wasn't what you were looking for.

Will floor plans be provided for the wifi project prior to the walkthrough? And, will Ruckus Wireless 3x3 or 4x4 APs be considered as an equivalent to the Aruba 3x3 AP?

Answer:
The wireless AP bid will be a "box sale," with no installation or setup being looked for. No floor plans will be needed or provided, even at the walk through, for the wireless AP project.

Best I can tell, the ZoneFlex R700 seems to be an AP equivalent to the Aruba AP model specified. Not knowing anything about the controller side of Rukus, it would need to be cloud managed, and any licensing/service fees/etc. to make it work for the next 5 years should be included (since the Aruba IAPs come with lifetime cloud management).

On the HP equipment...The 24 and 20 modules that you are asking for do they need to be poe? You are wanting the chassis that comes preloaded with a 24 and a 20 port module? That has one power supply. Is that sufficient?

Answer:
Yes, all PoE copper ports.

Not sure how the chassis switches come, I've never bought one new. The port counts listed in the request cover all needed ports.

We have an existing switch of the same model on campus running with dual power supplies. Please quote the 2nd power supply as a separate line item for a fair comparison to any bids that come in with a single power supply.

What is the address where the POTS lines will terminate? If multiple addresses, please list each demarc address.

Answer:
Each physical location listed below:

Central Office 220 West 10th Street Russellville, AR 72801

Gardner Building 1000 S. Arkansas Russellville AR 72801

Gardner Gym 1004 S. Arkansas Russellville, AR 72801

Support Services Building 1006 S. Arkansas Russellville, AR 72801

Russellville High School 2203 S. Knoxville Ave. Russellville AR 72801

(plus 3 other buildings on this same complex)

Russellville Junior High 2000 West Parkway Russellville, AR 72802

Russellville Middle School 1203 West 4th Place Russellville, AR 72801 (same physical building as below, separate demarcs)

Upper Elementary School 1201 West 4th Place Russellville, AR 72801 (same physical building as above, separate demarcs)

Center Valley Elementary 5401 SR 124 Russellville AR 72802

Oakland Heights Elementary 1501 South Detroit Street Russellville, AR 72801

Crawford Elementary 1116 North Parker Road Russellville, AR 72801

Sequoyah Elementary 1601 West 12th Street Russellville, Arkansas 72801

Dwight Elementary 1300 West 2nd Place Russellville, AR 72801

London Elementary 154 School Street London, AR 72847

Is bid 1 strictly cabling and no connectivity? I noticed on Bid 4 you have the patch panels on this bid. Are these patch panels in addition to what we will need to terminate cabling or is this for the cabling? If it is for the cabling. Do we need to price the termination of the cabling into the patch panels provided in bid 4? Will you please clarify.

Answer:
Is bid 1 strictly cabling and no connectivity? Bid 1 is cabling only, as in no internet/network services are needed. Termination is still required at both ends of each requested cable.

I noticed on Bid 4 you have the patch panels on this bid. Are these patch panels in addition to what we will need to terminate cabling or is this for the cabling?

The patch panels listed in Bid 4 only account for what is needed for the lab cabling, and will not be enough to cover the full London building re-cable. If not bidding on bid 1, these patch panels can be left out of the bids, and will be taken out of consideration in bid comparisons. Sorry for the confusion.

Do we need to price the termination of the cabling into the patch panels provided in bid 4? Termination is needed on all bid 1 cabling and should be included in bids.

Does the qyt of needed patch panels include what cabling will be added or does the bidder need to include additional patch panels for the added cabling?

Answer:
After review, it looks like the patch panel quantity for Project/bid 4 includes what is needed for all of the lab wiring (requested in Project/bid 1), but not the full London building rewire. Patch panels will need to be included in the bids for Project/bid 1.

Question deadline has been reached.