All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Clinton ISD 99
IFCB Posted : Dec 7, 2015
Bid Deadline : Monday, Jan 4, 2016

Questions Due By : Monday, Dec 28, 2015
Applicant Address : Clinton, OK 73601
IFCB ID : 160007156

IFCB Requirements :
 ·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Bidders for all services and products (except for tariffed telecommunications services or month-to-month services which do not have a related contract) must also submit a contract for products or services.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.
 
·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding VOIP phone service, please identify the amount to be cost-allocated out for the ineligible features such as voicemail, conference bridge, DID lines, caller ID, or other bundled ineligible services.
 
·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.
 
·         MAINTENANCE BIDS LISTING ONLY AN HOURLY RATE AND NOT A MONTHLY OR ANNUAL TOTAL WILL BE DISQUALIFIED.  VENDORS QUOTING AN HOURLY RATE ARE REQUIRED TO ALSO A) CONFIRM THAT YOU HAVE THE ABILITY/EXPERTISE TO MAINTAIN ALL OF THE EQUIPMENT LISTED AND B) PROPOSE A NUMBER OF HOURS AT A PARTICULAR RATE MONTHLY TO PROPERLY MAINTAIN THE ENTIRE LIST OF EQUIPMENT.  BIDS THAT CONTAIN ONLY HOURLY RATES, WITHOUT CONFIRMATION THAT THE COMPANY CAN SERVICE THE LIST OF EQUIPMENT, OR WITHOUT A MONTHLY TOTAL, WILL BE DISQUALIFIED.
 
·         DISQUALIFICATION FACTOR: Service providers are required to bid an entire Project.  Bids for individual components of a single project will be disqualified.
 
·         DISQUALIFICATION FACTOR: Vendors are required to submit bids via the template “Internal connections – Template V15 – 1” or “Basic Maintenance Template V15 – 1” for each individual school that is receiving equipment and a separate template for all shared equipment.  Please name each template for the name of the school and project.  Example:  “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.”  Vendors that do not submit bids in the required template format will be disqualified from the process.
 
·         If the Applicant is requesting bids for equipment with specific make and model numbers listed, the Applicant will also accept bids for functionally equivalent equipment.
 
·         Bidders who are not eligible to provide OUSF support will be disqualified.

Services and Equipment Requested :
UPDATE 12/21/15:
We are cancelling all requests for C2 equipment/services listed on this IFCB/470. We had previously listed incorrect equipment/specifications. We are rebidding all C2 services on 470/IFCB 160012590, which has already been posted. We apologize for any inconvenience. Please do not bid any C2 services on this IFCB, instead use IFCB 160012590.

Local Phone Service – Approx. 27 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.
 
Long Distance – Approx. 27 lines.
Hosted VOIP phone service – Approx. 255 handsets. To area code (580) prefix 323. Companies that bid VoIP service are required to bid a separate circuit for VoIP connectivity if the applicant’s current Internet circuit is not appropriate for your VoIP service. Bids submitted without pricing for a separate circuit will indicate to the applicant that no additional connectivity is necessary to allow your service to function properly. Please provide separate pricing for any installation, activation, or initial configuration. Please also provide separate pricing for any maintenance and technical support. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding VOIP phone service, please identify the amount to be cost-allocated out for the ineligible features such as voicemail, conference bridge, DID lines, caller ID, or other bundled ineligible services.
 
Internet Access – 500 Mb bandwidth. The terminating address for this circuit is 1001 Orient Avenue, Clinton, OK 73601; (580)323. Please provide separate pricing for any installation, activation, or initial configuration. Please also provide separate pricing for any maintenance and technical support. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. DISQUALIFICATION FACTOR: Bidders who are not eligible to provide OUSF support will be disqualified.
 
WAN Connections – 5 x 1GB connections from 1001 Orient Avenue, Clinton, OK 73601 to:
1.       Clinton HS- 2130 Gary Blvd, Clinton 73601
2.       Clinton MS - 1001 Orient, Clinton 73601
3.       Southwest ES - 1903 Opal St, Clinton 73601
4.       Nance ES - 11th & Hayes, Clinton 73601
5.       Washington ES - 601 N 13th St, Clinton 73601
Please provide separate pricing for any installation, activation, or initial configuration. Please also provide separate pricing for any maintenance and technical support. DISQUALIFICATION FACTOR: Bidders who are not eligible to provide OUSF support will be disqualified.
 
 
CATEGORY TWO PROJECT DETAILS:
There is another document available for download (Clinton ISD 99 2016-17 Erate Cat 2 Equipment List) that details the equipment the Applicant would like to purchase and have maintained. All purchased equipment will be installed by Clinton Public School IT staff members. There are two Projects:
 
Project A – Equipment (Applicant will accept bids for functional equivalents when a preferred make/manufacturer is listed.)
Project B – Maintenance (BMIC)
 
CATEGORY TWO DISQUALIFICATION FACTORS:
 
Vendors are required to submit bids via the template “Internal connections – Template V15 – 1” or “Basic Maintenance Template V15 – 1” for each individual school that is receiving equipment and a separate template for all shared equipment.  Please name each template for the name of the school and project.  Example:  “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.”  Vendors that do not submit bids in the required template format will be disqualified from the process.
 
DISQUALIFICATION FACTOR: Service providers are required to bid an entire Project.  Bids for individual components of a single project will be disqualified.
 
MAINTENANCE BIDS LISTING ONLY AN HOURLY RATE AND NOT A MONTHLY OR ANNUAL TOTAL WILL BE DISQUALIFIED.  VENDORS QUOTING AN HOURLY RATE ARE REQUIRED TO ALSO A) CONFIRM THAT YOU HAVE THE ABILITY/EXPERTISE TO MAINTAIN ALL OF THE EQUIPMENT LISTED AND B) PROPOSE A NUMBER OF HOURS AT A PARTICULAR RATE MONTHLY TO PROPERLY MAINTAIN THE ENTIRE LIST OF EQUIPMENT.  BIDS THAT CONTAIN ONLY HOURLY RATES, WITHOUT CONFIRMATION THAT THE COMPANY CAN SERVICE THE LIST OF EQUIPMENT, OR WITHOUT A MONTHLY TOTAL, WILL BE DISQUALIFIED.
 
We would also like for providers bidding on Category Two projects to also submit your bids in normal format – a word/excel/PDF as you normally would. The winning Category Two vendor(s) will be required to complete, for each school and all shared equipment, the 2016 USAC C2 Templates when they become available.  Once available, the templates will be due in a 14 day time period.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

BasicMaintenanceTemplateV15180.xlsm
InternalConnectionsTemplateV15158.xlsm
ClintonISD99201617ErateCat2EquipmentList.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Cat5 cable what color? Plenum or Non plenum

Answer:
 We are cancelling all requests for C2 equipment/services listed on this IFCB/470. We had previously listed incorrect equipment/specifications. We are rebidding all C2 services on 470/IFCB 160012590, which has already been posted. We apologize for any inconvenience. Please do not bid any C2 services on this IFCB, instead use IFCB 160012590.

How many Amp hours? How many back-up hours? How many watts?

Answer:
 I'm assuming this is regarding battery backup. We get the 1500VA models.

Is the cat7e cable like the cat5e and the cat6 cable?

Answer:
 We are cancelling all requests for C2 equipment/services listed on this IFCB/470. We had previously listed incorrect equipment/specifications. We are rebidding all C2 services on 470/IFCB 160012590, which has already been posted. We apologize for any inconvenience. Please do not bid any C2 services on this IFCB, instead use IFCB 160012590.

I sent questions on Monday about the Cat 7E cable and the Homeruns of fiber. Wanted to follow up.

Answer:
 We are cancelling all requests for C2 equipment/services listed on this IFCB/470. We had previously listed incorrect equipment/specifications. We are rebidding all C2 services on 470/IFCB 160012590, which has already been posted. We apologize for any inconvenience. Please do not bid any C2 services on this IFCB, instead use IFCB 160012590.

Can you provide make and model number on the switches that are connected to the WAN service and confirm the type of handoff.

Answer:
 Our main switch at CMS is a HP A5820X that pushes out to the fiber between sites.

The main switches at each site that receive fiber are either a HP 5406zl or HP2920. This is all single mode fiber. Currenlty our GBICs run at 1Gbps. 

Can you describe what the 27 lines will be used for as well as the breakdown for each location? Can you provide the number of VoIP handsets per location? Do you have existing IP phones? If so, can you provide the make and model? Are new IP Phones being requested?

Answer:
 27 plexar lines are used for Fax Machines and Fire Alarms

 

CHS will use approximately 60-65 VoiP lines.  

CMS will use approximately 45-50  VoiP lines.

SES will use approximately 55-60 VoiP lines

WES will use approximately 35-40 VoiP lines

NES will use approximately 55-60 VoiP lines

 

We currently have 245 Polycom handsets.  

I usually get requests for 5-10 new handsets at the beginning of each school year, to either replace lost/broken phones or for new staff members. If you are going to bid handsets, please make sure you provide separate pricing for those handsets as they are not E-rate eligible and will need to be excluded from the E-rate application.

 

Polycom SoundPointIP 550  total of 39

Polycom SoundPointIP 331  total of 196

Is 1001 Orient Avenue the only build out or will we need to build out to all the locations on the WAN?

Answer:
My guys were not really sure what the question was asking, but they think the answer is all locations. We do need service to all locations listed for the WAN.