UPDATE 12/21/15:
We are cancelling all requests for C2 equipment/services listed on this IFCB/470. We had previously listed incorrect equipment/specifications. We are rebidding all C2 services on 470/IFCB 160012590, which has already been posted. We apologize for any inconvenience. Please do not bid any C2 services on this IFCB, instead use IFCB 160012590.
Local Phone Service – Approx. 27 lines.
E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.
Long Distance – Approx. 27 lines.
Hosted VOIP phone service – Approx. 255 handsets. To area code (580) prefix 323. Companies that bid VoIP service are required to bid a separate circuit for VoIP connectivity if the applicant’s current Internet circuit is not appropriate for your VoIP service. Bids submitted without pricing for a separate circuit will indicate to the applicant that no additional connectivity is necessary to allow your service to function properly. Please provide separate pricing for any installation, activation, or initial configuration. Please also provide separate pricing for any maintenance and technical support. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding VOIP phone service, please identify the amount to be cost-allocated out for the ineligible features such as voicemail, conference bridge, DID lines, caller ID, or other bundled ineligible services.
Internet Access – 500 Mb bandwidth. The terminating address for this circuit is 1001 Orient Avenue, Clinton, OK 73601; (580)323. Please provide separate pricing for any installation, activation, or initial configuration. Please also provide separate pricing for any maintenance and technical support. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. DISQUALIFICATION FACTOR: Bidders who are not eligible to provide OUSF support will be disqualified.
WAN Connections – 5 x 1GB connections from 1001 Orient Avenue, Clinton, OK 73601 to:
1. Clinton HS- 2130 Gary Blvd, Clinton 73601
2. Clinton MS - 1001 Orient, Clinton 73601
3. Southwest ES - 1903 Opal St, Clinton 73601
4. Nance ES - 11th & Hayes, Clinton 73601
5. Washington ES - 601 N 13th St, Clinton 73601
Please provide separate pricing for any installation, activation, or initial configuration. Please also provide separate pricing for any maintenance and technical support. DISQUALIFICATION FACTOR: Bidders who are not eligible to provide OUSF support will be disqualified.
CATEGORY TWO PROJECT DETAILS:
There is another document available for download (Clinton ISD 99 2016-17 Erate Cat 2 Equipment List) that details the equipment the Applicant would like to purchase and have maintained. All purchased equipment will be installed by Clinton Public School IT staff members. There are two Projects:
Project A – Equipment (Applicant will accept bids for functional equivalents when a preferred make/manufacturer is listed.)
Project B – Maintenance (BMIC)
CATEGORY TWO DISQUALIFICATION FACTORS:
Vendors are required to submit bids via the template “Internal connections – Template V15 – 1” or “Basic Maintenance Template V15 – 1” for each individual school that is receiving equipment and a separate template for all shared equipment. Please name each template for the name of the school and project. Example: “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.” Vendors that do not submit bids in the required template format will be disqualified from the process.
DISQUALIFICATION FACTOR: Service providers are required to bid an entire Project. Bids for individual components of a single project will be disqualified.
MAINTENANCE BIDS LISTING ONLY AN HOURLY RATE AND NOT A MONTHLY OR ANNUAL TOTAL WILL BE DISQUALIFIED. VENDORS QUOTING AN HOURLY RATE ARE REQUIRED TO ALSO A) CONFIRM THAT YOU HAVE THE ABILITY/EXPERTISE TO MAINTAIN ALL OF THE EQUIPMENT LISTED AND B) PROPOSE A NUMBER OF HOURS AT A PARTICULAR RATE MONTHLY TO PROPERLY MAINTAIN THE ENTIRE LIST OF EQUIPMENT. BIDS THAT CONTAIN ONLY HOURLY RATES, WITHOUT CONFIRMATION THAT THE COMPANY CAN SERVICE THE LIST OF EQUIPMENT, OR WITHOUT A MONTHLY TOTAL, WILL BE DISQUALIFIED.
We would also like for providers bidding on Category Two projects to also submit your bids in normal format – a word/excel/PDF as you normally would. The winning Category Two vendor(s) will be required to complete, for each school and all shared equipment, the 2016 USAC C2 Templates when they become available. Once available, the templates will be due in a 14 day time period.