Caney Indep School District 26

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Nov 2, 2015

Bid Deadline : Tuesday, Dec 1, 2015

Questions Due By : Tuesday, Nov 24, 2015

Applicant Address : Caney, OK 74533

IFCB ID : 160003085

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

· Bidders for all services and products (except for tariffed telecommunications services or month-to-month services which do not have a related contract) must also submit a contract for products or services.

· If the Applicant is requesting bids for equipment with specific make and model numbers listed, the Applicant will also accept bids for functionally equivalent equipment.

· SERVICE PROVIDERS ARE REQUIRED TO BID THE ENTIRE CATEGORY TWO PROJECT A AND/OR PROJECT B. BIDS FOR INDIVIDUAL COMPONENTS OF PROJECT A AND/OR PROJECT B WILL BE DISQUALIFIED.

· DISQUALIFICATION FACTOR: Vendors are required to submit bids via the template “Internal connections – Template V15” or “Basic Maintenance Template V15” for each individual school that is receiving equipment and a separate template for all shared equipment. Please name each template for the name of the school and project. Example: “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.” Vendors that do not submit bids in the required template format will be disqualified from the process.

Services and Equipment Requested :

Local phone service – Approx 10 analog lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

Long distance service – Approx 10 lines; approx 550 minutes used per month.

CATEGORY TWO DISQUALIFICATION FACTORS:

· Vendors are required to submit bids via the template “Internal connections – Template V15 – 1” or “Basic Maintenance Template V15 – 1” for each individual school that is receiving equipment and a separate template for all shared equipment. Please name each template for the name of the school and project. Example: “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.” Vendors that do not submit bids in the required template format will be disqualified from the process.

· SERVICE PROVIDERS ARE REQUIRED TO BID THE ENTIRE CATEGORY TWO PROJECT A AND/OR PROJECT B. BIDS FOR INDIVIDUAL COMPONENTS OF PROJECT A AND/OR PROJECT B WILL BE DISQUALIFIED.

CATEGORY TWO VOLUNTARY WALKTHROUGHS

Two dates are scheduled: November 17^th from 1pm-3pm and November 19^th from 9AM-11AM.

CATEGORY TWO PROJECT DETAILS:

There are two Category Two Projects. Project A is for Internal Connections (IC) and Project B is for Basic Maintenance of Internal Connections (BMIC). There is another document available for download (Caney ISD C2 List) that details the equipment for each school for each project. Please include pricing for installation, activation, and/or initial configuration costs for Project A. Project A will complete the project that was started in Funding Year 18. All classrooms will have wireless access once Project A is completed. We would like for you to submit your bids in your normal format – a word/excel/PDF as you normally would (in addition to the required templates). The winning vendor will be required to complete, for each school (and all shared equipment), the 2016 USAC C2 Templates when they become available.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

CaneyC2List.xlsx
InternalConnectionsTemplateV1513865.xlsm
BasicMaintenanceTemplateV15170.xlsm

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

Do you already have Extreme switches in place?

Answer:
Yes, we have Extreme switches in place.

1. Are you looking for a physical or virtual appliance? 2. The max # of access points for the controller options range from 75 â€“ 6,000. What is the max # of APs is the customer looking to manage? 3. Each AP requires a license to be managed. How many licenses do they require initially?

Answer:
We are a small, rural district with an enrollment of 260 students Prek-12th grade. We do not have an IT Department and no full-time technology director. I have read through your questions and am unable to answer the majority. However, you are welcome to participate in a walk-through tomorrow November 19th from 9am-11am.

1. Do you have requirements for the APs? 2. Indoor or Outdoor? 3. Data speed? 4. Does you require 24 or 48 ports? 5. For uplink ports do you require 4 x 1G or 2 x 10G uplink ports? Modular or fixed? 6. Do you require POE? If so do you require full POE (30W)? 7. Does you require LAN Base (no routing), IP Base (basic routing), or IP Services (advanced routing) capabilities? 8. Do you require stacking capabilities? Modular or fixed? 9. Do you require redundant power supply?

1. Do you require 24 or 48 ports? 2. For uplink ports do you require 4 x 1G or 2 x 10G uplink ports? Modular or fixed? 3. Do you require POE? If so do you require full POE (30W)? 4. Do you require LAN Base (no routing), IP Base (basic routing), or IP Services (advanced routing) capabilities? 5. Do you require stacking capabilities? Modular or fixed? 6. Do you require redundant power supply?

1. Plug type for the UPS 2. Voltage desired 3. Single or 3 phase UPS 4. Runtime needed 5.Items to be plugged into the UPS 5a. Plug type of the items 5b. Wattage draw from the items Extra capabilities; Can be but not limited to: 6a. Web management 6b. Environment sensing 6c. Visual sensing 6d. Visual display

1. Cable type 2. Connection type 3. Length 4. Color 5. PVC or plenum

1. What is your internet connection speed/total bandwidth? 2. What is your total throughput? 3. How many devices do you have? Users, Workstations, Servers, VoIP Phones, etc. 4. What is your expected level of internet traffic? Heavy Medium Light 5. Do you have Voice over IP(VoIP) deployed and if so, is it part of your data network or on a separate network by itself? 6. Do you have a web server that will be behind the Firewall and if so, what is the maximum number of concurrent people you would have connected to that server? 7. What functions would you like from this Firewall solution? IPS URL Filtering Email Gateway Sandboxing VPN Reporting SSL Decryption Other 8. How many site to site VPN tunnels do you require and how many remote VPN users do you require (if any)? 9. Do you have branch offices/mulitple locations? Are any of your locations remote? Please detail the connection, throughput, and number of users for each. 10. Do you need High Availability (aka Failover)? 11. What are you currently running (if anything) and what are your issues with it? 12. Which of the below would you prefer for your Firewall? Hardware Software Virtual No Preference 13. Which of the below services as they pertain to Firewalls will you need? Installation/Configuration Managed Firewall Services Other 14. Do you expect any network growth such as increasing bandwidth, increase in users, or adding VoIP?

Answer:
Upgrading to 100 mb

We are a small, rural district with an enrollment of 260 students Prek-12th grade. We do not have an IT Department and no full-time technology director. I have read through your questions and am unable to answer the majority. However, you are welcome to participate in a walk-through tomorrow November 19th from 9am-11am.

What are the addresses of the 6 entities? How many POTS (plain old telephone services) are needed at each of these entities?

Answer:
The address is the same for all 6 entities:

301 N. Cobb

Caney, OK 74533

Caney Elementary - 2

Caney High School - 3

Maintenance Bld. - 1

Cafeteria - 1

Admin - 4

Ag - 1

Question deadline has been reached.