All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Bluejacket ISD I020
IFCB Posted : Oct 28, 2015
Bid Deadline : Wednesday, Nov 25, 2015

Questions Due By : Wednesday, Nov 18, 2015
Applicant Address : Bluejacket, OK 74333
IFCB ID : 160002722

IFCB Requirements :
 ·         All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.
 
·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
 
·         Please include the correct Service Provider Identification Number (SPIN) on your bid.
 
·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
 
·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.
 
·         Contracts must not prohibit SPIN changes.
 
·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
 
·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.
 
·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.
 
·         All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.
 
 
·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.
 
·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.
 
·         E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.
 
·         Bidders for all services and products (except for tariffed telecommunications services or month-to-month services which do not have a related contract) must also submit a contract for products or services.
 
·         If the Applicant is requesting bids for equipment with specific make and model numbers listed, the Applicant will also accept bids for functionally equivalent equipment.
 
·         SERVICE PROVIDERS ARE REQUIRED TO BID THE ENTIRE PROJECT A AND/OR PROJECT B.  BIDS FOR INDIVIDUAL COMPONENTS OF PROJECT A AND/OR PROJECT B WILL BE DISQUALIFIED.
 
·         DISQUALIFICATION FACTOR: Vendors are required to submit bids via the template “Internal connections – Template V15” or “Basic Maintenance Template V15” for each individual school that is receiving equipment and a separate template for all shared equipment.  Please name each template for the name of the school and project.  Example:  “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.”  Vendors that do not submit bids in the required template format will be disqualified from the process.
 
·         PROVIDERS WISHING TO BID ON THE CATEGORY TWO PROJECT(S) MAY ATTEND ONE OF TWO VOLUNTARY WALKTHROUGHS.  THE FIRST WALKTHROUGH WILL BE TUESDAY, NOVEMBER 3, 2015, AND THE SECOND WALKTHROUGH WILL BE TUESDAY, NOVEMBER 17, 2015, MEET @ 10AM BOTH DATES AT 276 NE THIRD STREET, BLUEJACKET, OK 74333.  

Services and Equipment Requested :
UPDATE 11/6/15 ANOTHER FILE IS NOW AVAILABLE FOR DOWNLOAD "BLUEJACKET INTERNET POINTS MAP"

Local phone service – Approx 12 lines.   E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

Long distance service – Approx 12 lines

Cellular phone service – Approx 2 lines.  E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.
Internet Access – Applicant currently has 50Mb bandwidth and is considering upgrading to 100Mb.  Please provide bids for 50Mb and 100Mb.  The terminating address for this circuit is 276 NE Third, Bluejacket, OK 74333; (918) 784.  Please include separate pricing for any installation, activation, and/or initial configuration costs.  Please also include separate pricing for maintenance and technical support.   Applicant is also requesting a four year payment plan for any construction charges that may occur with an upgrade.  If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.  Bidders who are not eligible to provide OUSF support will be disqualified. 
 
CATEGORY TWO DISQUALIFICATION FACTORS:
·         Vendors are required to submit bids via the template “Internal connections – Template V15 – 1” or “Basic Maintenance Template V15 – 1” for each individual school that is receiving equipment and a separate template for all shared equipment.  Please name each template for the name of the school and project.  Example:  “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.”  Vendors that do not submit bids in the required template format will be disqualified from the process. 
 
·         SERVICE PROVIDERS ARE REQUIRED TO BID THE ENTIRE C2 PROJECT (PROJECT A SWITCHES & UPS OR PROJECT B WAP) BIDS FOR INDIVIDUAL COMPONENTS OF EITHER PROJECT A OR PROJECT B WILL BE DISQUALIFIED.
 
·         PROVIDERS WISHING TO BID ON THE CATEGORY TWO PROJECTS MAY ATTEND ONE OF TWO VOLUNTARY WALKTHROUGHS.  THE FIRST WALKTHROUGH WILL BE TUESDAY, NOVEMBER 3, 2015, AND THE SECOND WALKTHROUGH WILL BE TUESDAY, NOVEMBER 17, 2015, MEET @ 10AM BOTH DATES @ 276 NE THIRD STREET, BLUEJACKET, OK 74333. 

CATEGORY TWO PROJECT DETAILS
:
Applicant’s current wireless access points cannot handle the few devices they own.  In addition to school owned devices, the applicant would like to provide students the capability to bring their own devices and access the internet through wireless; something they currently do not have.   There are two Category Two Projects.  Project A is for switches and UPS devices; Project B is for WAPs.  All equipment will be shared between the Elementary, Middle, and High Schools.  Do NOT combine Projects on one bid – each project should be bid on separately.  Please include pricing for installation, activation, and/or initial configuration costs.  We would like for you to submit your bids in your normal format – a word/excel/PDF as you normally would (in addition to the required templates).  The winning vendor will be required to complete, for each school (and all shared equipment), the 2016 USAC C2 Templates when they become available. 
·         Router – 5 x HP or functional equivalent
·         Switches – 5 x HP or functional equivalent
·         UPS/Battery Back ups – 5 x APC or functional equivalent
·         Wireless Access Points – 10 WAPs
·         Wireless Controller – 2  

There is an additional document associated with this IFCB. Please click the buttons to download the document.

InternalConnectionsTemplateV15138.xlsm
BluejacketInternetPointsMap.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




Are you adding Access Points or replacing?

Answer:
 Adding & replacing - 

All that we have right now are very few randomly placed home-style wifi boxes.
We are looking to get a more efficient way of having and controlling our wifi in hopes of one-to-one in the future!

Do you have preference of models for equipment listed?

Answer:
 Not really 

What size (VA or WATT) UPS and how many outlets on each? Will the UPS's be Rackmount or Tower? Switches: How many ports each? Stacking? POE? 1GB or 10GB uplink? For the wireless: Are the locations all connected by one network?

Answer:
 1500
at least 4 outlets in each
rackmount

switches - stack & right now our HP switches we have are 20-24 ports in each

wireless - yes, one network

Do you have a series of HP switches you currently possess? Do you require POE on the switches? You have 5 routers listed, Is this a typo? If not, HP doesn't really make a router and you have only listed 3 locations for the 5 routers. Are you asking for installation?

Answer:
 Yes, we have old HP switches, that while have a lifetime warranty, I'd like prices on new ones to be able to make these old ones that I have backups.
Yes to POE switches
The 5 routers was a guestimate and having a first hand look at the scheduled walk-through would have given you a better idea of exactly what we are needing. 

Are you ready to accept CLOUD PBX service ? if this is existing setup we can port your numbers to cloud and provide all and more facilities from traditional lines and if its NEW we can provide you new DID

Answer:
 No, that service is not requested on this IFCB.