Abernathy ISD | 160005337

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

Abernathy ISD

IFCB Posted : Nov 18, 2015

Bid Deadline : Wednesday, Dec 23, 2015

Questions Due By : Wednesday, Dec 16, 2015

Applicant Address : Abernathy, TX 79311

IFCB ID : 160005337

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services.

· Bidders for all services and products (except for tariffed telecommunications services or month-to-month services which do not have a related contract) must also submit a contract for products or services.

· If the Applicant is requesting bids for equipment with specific make and model numbers listed, the Applicant will also accept bids for functionally equivalent equipment.

· DISQUALIFICATION FACTOR: Vendors are required to submit bids via the template “Internal connections – Template V15” or “Basic Maintenance Template V15” for each individual school that is receiving equipment and a separate template for all shared equipment. Please name each template for the name of the school and project. Example: “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.” Vendors that do not submit bids in the required template format will be disqualified from the process.

· PROVIDERS WISHING TO BID ON THE CATEGORY TWO PROJECTS MUST ATTEND ONE OF TWO MANDATORY WALKTHROUGHS. THE FIRST WALKTHROUGH WILL DECEMBER 1, 2015, AND THE SECOND WALKTHROUGH WILL BE DECEMBER 15, 2015, FROM 9AM TO 11AM BOTH DATES, MEET @ 505 7^TH STREET, ABERNATHY, TX 79311. BIDS FROM VENDORS WHO DID NOT ATTEND ON OF THE WALKTHROUGHS WILL BE DISQUALIFIED.

Services and Equipment Requested :

UPDATE 12/16 - Campus Maps Have Been Added

Cellular phone service – Approx 7 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

Internet Access – Applicant currently has 80Mb bandwidth and is considering upgrading up to 200Mb bandwidth. Please provide bids for 100Mb, 150Mb, and 200Mb bandwidths. The terminating address for this circuit is 505 7th Street, Abernathy, TX 79311; (806) 298. Please include separate pricing for any installation, activation, and/or initial configuration costs. Please also include separate pricing for maintenance and technical support. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. Bidders who are not eligible to provide OUSF support will be disqualified.

Self-Provisioned Project/Category One Equipment - Applicant needs two 1GB switches, one for High School Ag Building and the other for the High School Field House. The Applicant has an existing applicant-owned fiber run and is only applying for a refresh of their switches for this fiber connection. The applicant is not requesting a fiber run, only the new switches, as part of this Category One request. Please include separate pricing for any installation, activation, and/or initial configuration of the switches. Please also include separate pricing for any maintenance and technical support for the switches.

CATEGORY TWO DISQUALIFICATION FACTORS:

· Vendors are required to submit bids via the template “Internal connections – Template V15 – 1” or “Basic Maintenance Template V15 – 1” or “Managed Broadband Internal Services Template V15-1” for each individual school that is receiving equipment and a separate template for all shared equipment. Please name each template for the name of the school and project. Example: “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.” Vendors that do not submit bids in the required template format will be disqualified from the process.

CATEGORY TWO PROJECT DETAILS:

Please include pricing for installation, activation, and/or initial configuration costs. We would like for you to submit your bids in your normal format – a word/excel/PDF as you normally would (in addition to the required templates). The winning vendor will be required to complete, for each school (and all shared equipment), the 2016 USAC C2 Templates when they become available.

Equipment to be purchased for High School:

Switches – 4 x 1GB Cisco 48 port FPS or functional equivalent
Switches –2 x 10GB Cisco 48 port FPS or functional equivalent
Wireless Access Points – 28 x Cisco WAPs or functional equivalent

Equipment to be purchased for Elementary School:

Wireless Access Points – 15 x Cisco WAPs or functional equivalent
Wireless Controller – 1 x Cisco or functional equivalent

Equipment to be purchased for Middle School:

Wireless Access Points – 14 x Cisco WAPs or functional equivalent

There is an additional document associated with this IFCB. Please click the buttons to download the document.

InternalConnectionsTemplateV1512313.xlsm
AbernathyISDMaps.pdf
AbernathyAgBuildingMap.pdf

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

1. What is the district using for WiFi now? 2. Is there a chance to connect with the end user for a brief discussion?

Answer:
AISD currently uses Meru Wireless equipment, but there is a possibility of a move to Cisco Wireless equipment

1. Do we need to call ahead prior to showing up for the walk through? 2. Can you provide more details on the switches? Including, number of fiber sfp's required if any, specifications on said SFP's, layer 2 or layer 3, if PoE is required, and media type on the 48 port 10 gig switch? 3. Can our rate for configuring the switches be included on the InternalConnectionsTemplatev151213.xlsm or does it need to be on a separate spread sheet?

Answer:
No need to call before hand – please arrive at 9am on either day. Install/config charges should be listed on the same template as the equipment (by each school). We also encourage you to submit a bid in your normal format (you can combine all of your documents to one .zip folder to upload) Below are the 10/100 switches in use, the suggested replacement switch model (bids for functional equivalents will be accepted), and the SFPs required for each:

AG-SW1 WS-C2960X-48FPS-L NO SFP required

Fieldhouse-SW1 WS-C2960X-48FPS-L (1) Copper SFP required

Gym-SW1 WS-C2960X-48FPS-L NO SFP required

HS-107A-SW1 WS-C2960X-48FPD-L NO SFP required

HS-107A-SW2 WS-C2960X-48FPS-L NO SFP required

HS-119-SW1 WS-C2960X-48FPD-L (2) Copper SFP required

HS-119-SW2 WS-C2960X-48FPS-L NO SFP required

HS-119-SW3 WS-C2960X-48FPS-L NO SFP required

HS-Gym-FH-SW1 WS-C2960CX-8PC-L NO SFP required

PracticeGym-SW1 WS-C2960CX-8PC-L NO SFP required

All switches are Layer 2 and provide full PoE

Will Abernathy need new cable drops for additional APâ€™s? Will Abernathy be placing APâ€™s themselves?

Answer:
Yes we will need new cable drops for additional APs. We will not place APs ourselves.

Will Abernathy need new cable drops for additional APâ€™s? Will Abernathy be placing new APâ€™s themselves? Will Abernathy want the provider to rack and stack the switches?

Answer:
Yes we will need new cable drops for additional APs. We will not place APs ourselves. I am certain that we will have room in our racks for all switch placements. We do want the company who gets the job to mount the switches in those racks.

Are you accepting bids for certified pre owned Cisco equipment that carries lifetime warranties?

Answer:
We prefer new equipment but we are willing to look at any cost effective solution that fits within the specifications of what we have bid out.

Question deadline has been reached.