Stratford School District 2

All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

IFCB Posted : Nov 9, 2015

Bid Deadline : Thursday, Dec 10, 2015

Questions Due By : Thursday, Dec 3, 2015

Applicant Address : Stratford, OK 74872

IFCB ID : 160004035

IFCB Requirements :

· All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission.

· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

· Please include the correct Service Provider Identification Number (SPIN) on your bid.

· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

· Bidder is expected to provide the lowest corresponding price per E-rate rules. See http://www.usac.org/sl/service-providers/step02/lowest-corresponding-price.aspx for details.

· Contracts must not prohibit SPIN changes.

· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period.

· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.

· All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms.

· E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding bundled data and voice plans, please identify the amount to be cost-allocated out for the ineligible data, text messaging functions or other bundled ineligible services.

· Bidders for all services and products (except for tariffed telecommunications services or month-to-month services which do not have a related contract) must also submit a contract for products or services.

· If the Applicant is requesting bids for equipment with specific make and model numbers listed, the Applicant will also accept bids for functionally equivalent equipment.

· SERVICE PROVIDERS ARE REQUIRED TO BID THE ENTIRE HARDWARE PROJECT/UPGRADE. BIDS FOR INDIVIDUAL COMPONENTS OF PROJECTS A, B, C, AND/OR D WILL BE DISQUALIFIED.

· Vendors are required to submit bids via the template “Internal connections – Template V15 – 1” or “Basic Maintenance Template V15 – 1” for each individual school that is receiving equipment and a separate template for all shared equipment. Please name each template for the name of the school and project. Example: “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.” Vendors that do not submit bids in the required template format will be disqualified from the process.

· CATEGORY TWO PROJECT – VENDORS WISHING TO SUBMIT BIDS FOR CATEGORY TWO PROJECT B and PROJECT D MUST ATTEND ONE OF TWO MANDATORY SITE VISITS. SEE BELOW FOR DATES/TIMES/LOCATION. BIDS RECEIVED FROM VENDORS WHO DID NOT ATTEND EITHER MEETING WILL BE DISQUALIFIED.

Services and Equipment Requested :

UPDATE 11/9/15 @ 2:00PM - SECOND MANDATORY WALKTHROUGH DATE OF 12/2/15 ADDED FOR CATEGORY TWO

Local phone service – Approx 17 lines. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding local phone service, please identify the amount to be cost-allocated out for the ineligible services - DID lines, voice mail, caller ID, inside wire maintenance, 900 call blocking, or other bundled ineligible services.

Internet Access – Applicant currently has 50Mb bandwidth and is considering upgrading up to 200Mb bandwidth. The terminating address for this circuit is 341 Elm Street, Stratford, OK 74872; (580) 759. Please provide pricing for 50Mb, 100Mb, 150Mb, and 200Mb bandwidths – install costs must be included on all bids. Please include any pricing for installation, activation, or initial configuration. Please also include pricing for maintenance and technical support. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. Bidders who are not eligible to provide OUSF support will be disqualified.

CATEGORY TWO DISQUALIFICATION FACTORS:

·
SERVICE PROVIDERS ARE REQUIRED TO BID THE ENTIRE CATEGORY TWO PROJECT. BIDS FOR INDIVIDUAL COMPONENTS OF PROJECTS A, B, C, D, AND/OR E WILL BE DISQUALIFIED.

· Vendors are required to submit bids via the template “Internal connections – Template V15 – 1” or “Basic Maintenance Template V15 – 1” or “Managed Internal Broadband Services V15 – 1: for each individual school that is receiving equipment and a separate template for all shared equipment. Please name each template for the name of the school and project. Example: “Smith Elementary School Wireless Project” or “Wireless project shared equipment for all schools.” Vendors that do not submit bids in the required template format will be disqualified from the process.

·
CATEGORY TWO PROJECT – VENDORS WISHING TO SUBMIT BIDS FOR ANY CATEGORY TWO PROJECT ATTEND ONE OF TWO MANDATORY SITE VISITS. SEE BELOW FOR DATES/TIMES/LOCATION. BIDS RECEIVED FROM VENDORS WHO DID NOT ATTEND EITHER MEETING WILL BE DISQUALIFIED.

CATEGORY TWO MANDATORY WALKTHROUGH
Wednesday, November 25, 2015, from 9am to Noon, at 341 Elm Street, Stratford, OK 74872
Wednesday, December 2, 2015, from 9am to Noon, at 341 Elm Street, Stratford, OK 74872

CATEGORY TWO PROJECT DETAILS:

There is another document available for download that details the equipment/services needed for each school. Applicant will accept functional equivalents of any items when the preferred make/manufacturer is listed. There are FIVE Category Two Projects. Do not combine Projects into one bid with one grand total - please bid each Project separately. Please clearly identify any installation, activation, or initial configuration for any of items listed under Project A.

We would like for you to submit your bids in your normal format – a word/excel/PDF as you normally would (in addition to the required templates). The winning vendor will be required to complete, for each school (and all shared equipment), the 2016 USAC C2 Templates when they become available.

There is an additional document associated with this IFCB. Please click the buttons to download the document.

InternalConnectionsTemplateV15122.xlsm
ManagedInternalBroadbandServicesTemplateV15134.xlsm
StratfordC2List.xlsx

Bid deadline has been reached.

Questions Received with Applicant Answers ( Ask Questions? )

I am contacting you from Ruckus Wireless regarding your recent E-Rate Form 470 filing for ERATE Funding Year 2016. Ruckus Wireless is a leading manufacturer of wireless access points and controllers in the education market with thousands of customers worldwide. I am contacting you from Ruckus Wireless regarding your recent E-Rate Form 470 filing for ERATE Funding Year 2016. Ruckus Wireless is a leading manufacturer of wireless access points and controllers in the education market with thousands of customers worldwide. has listed a need for under the â€œInternal Connectionsâ€ block 10 and I would like to know if you are already leaning towards a specific brand or if you are interested in evaluating all technologies and proposals. If an RFP was released, any assistance in locating it would be helpful. has listed a need for 4. WAP - Cisco Systems or equivalent Each 4 No Yes 5. Wireless Controller - Cisco Systems or equivalent Each 5 under the â€œInternal Connectionsâ€ block 10 and I would like to know if you are already leaning towards a specific brand or if you are interested in evaluating all technologies and proposals. If an RFP was released, any assistance in locating it would be helpful.

Answer:
Our brand preferences are listed on the spreadsheet. E-rate rules require applicants to consider bids for functionally equivalent equipment, however we may decide to award additional points to those vendors that bid the preferred equipment.

Question deadline has been reached.